Senior Board Advisory Meeting – May 2024

Video Description:
Senior Board Advisory Meeting – May 2024

0:00
delay. First item on the agenda is Roll Call. Everyone is here except for two people. John Higgins is not here today. He’ll be back next month. And Lonnie Dooley, I thought she was going to be here about to not so everybody is here. So

0:19
I received an email from Lonnie. She’s running, learning like she’ll be here.

0:23
Okay. All right. approval of the agenda, any additions to the agenda?

0:32
The only thing is that I thought we have discussed the security measures in the senior center. But the last meeting. Design was what it was. We asked questions of running about the security measures. Yeah.

0:54
Do you have that in your report?

0:57
It’s not on the agenda. On the Oh, sorry. Sorry.

1:04
Okay. So you’re talking about?

1:07
I’m talking about minutes. All right. As a whole,

1:14
you’re making the mistake. All right. Are there any additional any items that we need to add to the agenda? And if not, I’ll ask for a motion for approval. So, okay. Second, any discussion? All those in favor? Say hi. Then everybody say aye.

1:40
Aye.

1:44
Any opposed? All right. Approval of the previous month’s minutes. Does anybody have any corrections or additions to the metals?

1:59
So just say I thought I thought there was some discussion in here about.

2:10
Yep. So there’s a note about the security was comprehensive. Okay, so, so until I’m satisfied with what?

2:25
You okay. So I made one, I made one correction to the minutes. And that was just by the 123. That’s the other thing. I’d love for you to notice that. All right. There are no corrections or ask around motion for approval.

2:45
I approve.

2:46
Sheila made a motion second. Okay, Eric. Eric, hold the second. Any discussion? All those in favor of approving the minutes?

3:00
Of the minutes? say aye. Aye. Aye. All those opposed? Motion carries. Public to be heard, is there anyone here that wants to be heard? May I suggest I am just observing.

3:22
Tonight, I reserve the right to see to make a comment if for whatever else proceeds.

3:29
I think this is the time that you would make your comments if you have well, I have no idea what your business is.

3:36
I want to wait and see and see what I hear. It’s my first time here. I don’t know what you’re doing. So city policy only allows non board members during the meetings to talk during this part of the agenda. You’re certainly welcome to to to watch but only the board is allowed to participate

4:01
in similar to how city council meetings are

4:06
familiar with any of that. Okay. And if you have questions at the end, you know, Ronnie or I am sure anyone would be willing to talk with you. Okay,

4:18
are you sure there isn’t anything you want to bring up now? No. Okay, no agenda. Okay. See what happens. All right, Item five, old business. All right. Marsha, I think that’s you. Well,

4:33
you didn’t have to go around me because I’ve never projected through this before. And so I need to figure out how. Oh, no, okay. I don’t know if I can. I’m on the screen. So that’s fine. I’ll do it now. Okay.

4:49
So you’re projecting so you don’t even have to stand right and share

4:54
interest before

4:59
you get down the line. Let’s

5:02
ask the others. This

5:04
is fine. That’s fine. Yeah.

5:14
Well, yeah. Okay. So last time we were talking about getting ordinances passed, I guess there was a lot of confusion about that process. And so I offered to just do a little summary of how the city council agenda works and how things get passed. And this is very basic. And I didn’t do any cute cartoons or anything like that. So you’re going to have to bear with my blind slides. But we can go through it pretty fast. And everybody stopped me if I stopped making sense. So first of all, City Council works on a semi regular schedule, you know, there are holidays and, and spring break, and all these things that happen. Some months have four Tuesdays, and some have five Tuesdays. So the schedule sort of gets adapted based on what’s going on. But the city charter requires that there are two so called regular sessions every month, which is typically the first and third Tuesday, but not always. They can be scheduled on any Tuesday, but there really have to be two of them, or were in violation of the city charter. The time and the place. It’s always seven o’clock on a Tuesday, in the city council chambers, that the time and the place has to be posted in a designated location, which is first on the city website and second on the front door of City Hall. Five days in advance to tell you where the meeting will be so that anyone in the public can arrange to be there. It’s also live streamed on a couple different channels on Walmart, Public Media, and on the city channel. And if you still have Comcast, on the

7:16
sixth thing is channeling,

7:19
channeling and 80. So there are lots of ways to watch the council, but to participate, you have to be physically present

7:29
in the council. That’s why I’m trying to live Yes,

7:33
it’s live. It’s live. It’s live on the city website and live on long on public media as well. As well as you can watch it afterwards. ordinances that are you know, proposed ordinances that will become city statutes can only be introduced read and voted on during regular sessions. So that to Tuesday’s among additional sessions called sub 30. sessions may be held on alternate two Tuesdays, but the charter does not require them to be held. And you can’t pass any laws there. You can make motions to direct the city to work on stuff. Pass. You know that that kind of rules, but you can’t change the law, except during the regular session. And then one Tuesday per month. Typically, the City Council meets as the Walmart Housing Authority Board of Commissioners, which is a fairly new thing since the city council took over the administration of the Longmont housing authority because it was in deep trouble. And us, the city doing it saved a bunch of money and also allowed us to hire more skilled people to get the work done because it’s a more secure job working for the city than for a Housing Authority. The Housing Authority struggles are not unique to long run by any means. This is the kind of thing that’s happening all over the country because of the way HUD administers housing authorities. So you know, it’s kind of a shaky business model, and I hope that will go improve. Anyway, the fifth Tuesday in five in five Tuesday months can be another study session or it can be canceled in theory. To pass an ordinance, it has to be before the public twice and not not in the same regular session. So typically takes two weeks to get an ordinance through and have it set to become part of the municipal code. When you pass a first reading than a Two weeks later, you pass a second reading, usually two weeks later, each reading has to be only at a regular session. And to advance the ordinance has to receive at least four votes out of the city council president and the city council can have is normally seven people, including the mayor, but there can be as few as five presenters still have a quorum. Okay, first reading ordinances are typically introduced at first reading the ordinance the group of ordinances, and they’re usually quite a number of them, are introduced on what’s called the consent agenda. And what happens is the city clerk reads through the whole consent agenda. And a lot of these things don’t require any discussion at all hangar leases on the airport. You know, I’m trying to think of another really, you know, intergovernmental agreements to exchange data with another municipality or with Boulder County often doesn’t need anything. supplemental appropriations because we received grant money that the council had already authorized us to, to apply for, those are the kinds of things that that don’t necessarily require debate. And so the way that consent agenda works is that first any council member or the staff may request that something be taken off the consent agenda for discussion. And then somebody moves the rest of the consent agenda, and it just shoots right through to the next step with no discussion. So there are really two two good reasons why something gets removed from the consent agenda. One is there is a presentation from the staff or the agent debate by the council. And another reason is just because the council wants it, some council member wants it to be discussed in front of the public so that people will be aware of it. And, you know, that might be something like an oil and gas regulation, and closing down the capping of a well, or something that’s within the city limits that there’s a lot of public interest in, but there’s not really much to be decided. So there won’t be much debate, but you pull it off the consent agenda and talk about that a little bit just to make everybody aware. And then the remaining ordinances that didn’t get pulled off the consent agenda, just go through the next step in a follow up meeting without any discussion at this level. And let’s pass them are considered again, at the next regular session. Second Reading ordinances are passed on the first view passed on the first reading are considered at a second meeting. And at a second reading, the council first has the opportunity to discuss each ordinance. And then the mayor opens a public hearing. And anybody and has the right to speak for three minutes about the ordinance only about the ordinance. And unlike typical public inviting to be heard. You don’t have to live in Longmont or work for the city to speak you can be any interested party at all. So for example, the Weld County Commissioner might come or somebody from New York who thinks smart meters are going to kill us all might come and they’re still allowed to speak. And that has both of those things have happened by the way. And then the hearing is closed when everyone who wishes to speak has done so. And at that point the council again has another another round of being able to speak on the on the subject for debate. And the council may take a number of options at that point. The council may postpone discussion of the ordinance pending something else happening. They may table it which is essentially killing it. They may ask for amendments or they may vote on the proposed ordinance and pass it. So an ordinance that passes second reading is handed an ordinance that passes on second reading is headed to the city code it generally it becomes law 30 days after the second reading. But there are certain ordinances where the council may have a date certain And if it’s an emergency, it may go into effect almost immediately. And then if it is, if it’s for something to go on the next election, obviously, it doesn’t go into effect until, you know, the election, whatever that date would be. But those are the main reasons why it wouldn’t just be on that third 30 days following cycle. And this process is specified by state law. So any home rule municipality has to follow this basic procedure

15:41
what happens when the council changes its mind? There you go. A decision by the council may be reversed only in and that’s a final decision, the second reading vote can be reversed only in the first regular session after the final vote is taken. And the only people who can move for reconsidering an ordinance is someone who voted with the majority. So if it was three to four, or four to three to pass this ordinance, that only one of the gay voters can make a motion to reconsider. And that essentially means Well, I think the council was wrong. And I have something else to say. And what that does is it is it just undoes that that last vote and puts the state of play into where it was before that second reading motion, that was his vote is on, that means that the replacement motion could actually be something different. You know, so it could be I move this as it was originally presented without the amendments that happened along the way. Or I move that we table this and not discuss it anymore and not not pass it on. And a new vote is taken. And that’s that’s what the council does. You know, that’s the final decision of the Council, we can’t do that more than once. So yeah, the same motion or a different one may be considered. That’s happened a few times in my memory, where, you know, usually the limit, the last time it happened was about a little the annexation of an of an enclave and one council member who had just been elected voted no, because she thought that we needed to make them fix, bring the the piece of land up to code before we could annex them. And actually, the opposite was true, we can’t make them do anything about the code until they’re annexed. So she made a motion to reconsider when she understood the mistake. And then we voted the proper way and everything was fine. And that’s really what it’s for, you know, because nobody’s perfect. And, and everybody gets things mixed up once in a while. And so there’s a there’s, there’s an opportunity to to change your mind. Otherwise, once the council has voted on it, the same exact subject cannot really be considered until a new council has been elected. Now, that doesn’t mean that everybody is new. But it means there hasn’t been a municipal election in the end. So after the election, even if it’s all the same people, then the clock is sort of reset, and you can take up subjects and can handle them differently. doesn’t happen very often. But I can think of at least once, or has you have a question, David? No. Oh, okay.

19:09
No, it’s just looking good for you. Well, if

19:12
you’re confused, but you have a question, are you saying it or not? Okay, resolutions. A resolution is a statement of policy, usually. And they only have a first reading whether they are discussed or not. And so they show up on the Consent Agenda, and if they just get passed with the contents agenda, that there’s never any public discussion, but the resolution goes into become city policy anyway. They only require one vote obviously. And a resolution that passes goes into effect immediately even if it’s not debated. Now, the resolutions that have a big effect on color See, usually are pulled off the consent agenda and there usually is a presentation and a discussion about it. The most recent two important resolutions have been the sustainable aviation revolution. And Vision Zero. And, and sustainable aviation has a moderate amount of impacts on on policy, you know, it puts the city on track to providing sustainable aviation fuel, and solar plus battery on hangers and all that kind of stuff that will eventually that determines how things become law or what laws the city the city brings forward. If they don’t all happen by inference, you know, they all have to, they all have to be still worked out by the city staff as to how each supporting ordinance would happen. But it means that the council doesn’t have to direct the staff on each and every little thing about making the airport more sustainable. If they understand that that’s a mission, and they have to do it. Since Vision Zero even more. So Vision Zero sets the goal of achieving zero traffic deaths. That’s really hard. And so there’s typically not an end date associated with it. But what it does do is just like sustainable aviation, it it dictates what ordinances the city passed. So soon we will hear if an even needs to be an ordinance, we’ll see if that they see this in my neighborhood right now that the streets are going from 25 miles an hour to 20 miles an hour. And it on the streets where it has speed limit has been lowered, they’ve put out new those little flashy speed monitors so that you can see that, oh, you’re going 25. But it’s really 20, folks, and I expect that what will happen is that without an ordinance at all, because the city operations has the power to set speed limits on different streets, it doesn’t require council actions to do that. Because Vision Zero is a well documented strategy for lowering traffic deaths. The city can just, you know, go neighborhood by neighborhood, change the speed limits, deploy the speed monitors, and so on. And, and, you know, put that policy into effect. And as I said, that’s, that’s happening in my neighborhood right now. So a resolution can be extremely powerful, you know, or it can be something, you know, almost like a proclamation that allows you to just acknowledge, you know, that it’s test your basement for ozone week or something like that yesterday that

23:15
I don’t want to go too far here. But under item two, they form, but they form a permanent direction to the staff. Okay, so if this board recommended a resolution to the City Council, and the City Council adopted this resolution, and the resolution was to this senior center staff to give priority of service to people with red hair and green shoes, they would have to basically directed to do the yellow

23:42
Councilman pass that particular ordinance. But it would be Yeah, it wouldn’t be a city would become a city policy. Yeah. So, I mean, a more reasonable one would be to make sure that there are no bearer barriers in the vicinity of the senior center to mobility challenged patrons, right? You know, cuz there might be a, you know, we there might be two or three tripping hazards around here, and there probably are a little bit look for them. And so that would mean, you know, that doesn’t need to be a law. But what it would do is bring fixing that to the attention of the engineering staff and make them prioritize it. So that’s how a resolution can be affected.

24:38
So I would click I don’t want to belabor the point, but if now agreed with a certain procedure, like an adjusted price, that would make it a more powerful resolution. Otherwise, you’d run the risk. I suppose it was a constant site visits bouncing. Yeah,

24:55
well, yeah, they’re the city council would you if it if it if it was resource heavy, you know, so like facing two or three entrances to the senior center probably doesn’t suck up enough resources that it would ruin the whole engineering operation for the whole city. But if it’s something like, you know, we recently because not because of a resolution, but because of a change in Ada regulations, I think we had to replace the round entrances at corners all over the city. And some of them had only been in place for a year or two, now is a big deal. And so if a resolution was going to have that sweeping impact, then there would be a council discussion about it. And the staff would put together a presentation about what the impact of it was, and in the whole been the Gillen to cancel my, you know, pass it or not pass it. Something like eliminating free trip hazards on the at the senior center probably would not get that much attention. And in fact, it might go through on the consent agenda. But that’s kind of that’s a good example, I think of the range of impact that a resolution can have.

26:19
Thank you. Sure. You got about five minutes.

26:24
Does. That makes sense? And was that what you were looking for?

26:32
was very helpful. Thank you. Yeah, Moshe. How many items would then normally be on the Consent Agenda?

26:41
Oh, it varies from two or three to about 25. You know, it varies a lot. Oh, what tends to happen is the things get backed up like now like during budget season, and there aren’t very many. And then, at some point, there’ll be a horrendous meeting where they’re cleaning house, because now they need ordinances in support of whatever’s going to be in the next year’s budget. So there’ll be a couple of really long consent agendas.

27:14
How long does it Excuse me, how long does this process take? Let’s say, for example, this board makes a recommending regarding a resolution. And I suppose that goes to Ronnie to submit to the city clerk.

27:28
Right?

27:31
True for your agenda, the city council’s member takes a form of resolution, you act on it or you don’t. And let’s say it’s adopted, how long does that process take from the time the board recommended resolution?

27:48
Well, the resolution becomes policy immediately. But because it’s just direction to the staff, unless the resolution is something that contains a date certain, it just means it goes into the queue. So we didn’t expect the sustainable aviation resolution to do anything. At first, because the city is doing all these long term negotiations about airport research sources. But in fact, the it turned out when the staff looked at what it said that there were immediate things like changes in the airport lease that needed to happen. And you know, the fuel tanks at the airport were due for replacement and and that the sustainable aviation resolution means that that meant that there needed to be some redesign, because sustainable aviation fuel requires different specs for the for the underground tanks from

28:57
Jeff. So I heard your question a little bit different than what Marsha. So if you all took a vote today and wanted to have something go to council, depending on what the topic is, it could take anywhere from two to four weeks to get to the point where it’s before city council, because there are certain things that we a staff have to do to get something on the agenda. And then if it’s a resolution, it requires legal to help with that as well. And legal right now has a timeframe of two to four weeks notice before they can work on it. So not sure if that’s what you were asking but taking that in different

29:44
ways. Yeah, that’s that is true. And that’s related to something else that I didn’t say, which is you know, I did say that amendments, amendments could be discussed at either first reading or second reading on are typically a second amend of a second reading amendments, which happens and then you vote on it and then either passes or fails is really simple. You know, so you could do something like change a six weeks into effect time to an eight weeks or 90 days for that matter. And it wouldn’t necessarily change how well formed the language of the ordinance is. So you could just make that amendment in real time. But if an ordinance is amended on first reading, and it comes into what Jeff says, the council doesn’t have the skills to actually write law, and have it be well formed and proper. So we get direction about the sense of it, what should happen? And then, and then what we would do be doing instead of voting on the resolution was we would instruct the staff to come back with with the same ordinance, but with different provisions, you know, the essentially the same ordinance but with different provisions, and then would have to have another first meeting, right, because it’s not the same anymore. So that’s the staff that the council really cannot draft law, because it’s special skills. So what happens in the drafting an ordinance is first a subject matter expert, like the parks biologist, in the case of the infamous prairie dog law, you know, has to mostly drafted and do a whole bunch of resources, research and stuff. And then it goes to legal and, and legal has to figure out not only is the language proper, but also doesn’t violate any state laws, which the first draft of the prairie dog ordinance actually did. So, it is a complicated process. And depending on how complicated the ordinance is,

31:57
this helps a lot. So the other thing I would like to I guess, throw out there is that Ronnie, as the manager of senior services, is delegated certain authority to make decisions at the senior center. So let’s let’s use the example that Marsha referred to as far as the trip hazards as a great one, because Arlene and I actually talked about that less last month, and I have an update for you before we leave today. But some of those things really don’t have to go to city council, we as staff are expected to what I’m going to say is do the right thing and make repairs in a timely manner. Things would in that situation would only go to city council is if Senior Services was responsible for paying for that, and they didn’t really have the resources, then we would approach city council to see if they would give us the funds to make that change. Yeah, not everything would have to go to city council. What if you want to affect change, like in your next agenda item with the your annual report, a lot of those things would take at least up or city leadership or city council to make happen. Right.

33:26
So and that one thing about the trip hazard could run the whole gamut. So suppose that the trip hazards were just a couple of slabs of sidewalks that have risen or fallen so there was an inch or two of difference at the at the expansion crack, then then Ronnie could just put in work order, right? And and then you might you might want to make it go to the council if that kept getting prioritized down and it was eight months later that still wasn’t fixed. And, and so you get one thing is it’s it’s a mechanism to escalate something, or to get new appropriations. The other thing is, you know, if, if, at the other end of that spectrum, if we had a door that was being used, that was too narrow for a large persons Walker, or wheelchair, then that’s a big expensive thing that you probably can’t do with just a work order. So, yeah, okay, well.

34:40
Dave, Rose said something or settings on to the city council in reference to our priority. And, you know, talked about the increase staff at this point. You folks look at it and it’s kind of put in the proposed budget for next year. The possibility is that pretty much Yeah, yeah.

35:00
And that is neither that that’s just part of the budgeting process. So it’s neither an ordinance or resolution Council doesn’t see that stuff in the project.

35:12
So I didn’t know if you all got a copy of it.

35:15
No, we did.

35:18
So that’s why it’s important to know, early on the process,

35:26
are you doing well. And that really is the process that we go through. So each department or their budgets, we actually, then we’ll run them through our assistant city manager for external services, because she oversees several departments. So Jeff’s our department. And then at that point, we have budget hearings with our CFO and Harold in a team of support, or budget manager from finance. And then we talk about our budget asks, So Ron, you were talking about his budget asks talk about the involvement that the Advisory Board had present data. And then at that point, it really is Harold, our city man or Harold, our CFO, and our budget manager that look at that balancing that budget for the revenue that we have, and then that’s when City Council will start beginning of September.

36:30
But as far as a single person, Harold is probably the main other than our own entrance valve where we want to talk to them. That seems to be Harold would be a critical person and overall process even though

36:45
he decides what goes in front of city council. Yeah, with with staffing.

36:51
Okay. All right. And public input, right? A lot the you can get stuff on city council by marshaling the public and, you know, week after week having people talk. Right. And that’s actually quite effective.

37:10
Okay, we’re about two minutes faster. wonderful time. Approval of the annual read. Thank you, Marcia. Okay, moving along on time, approval of the annual report, I left five minutes for that on the assumption that there wouldn’t be a whole lot of discussion I know of no, we sent out another copy of the annual report to propose the draft annual report. And what we did last year was just signed off on it, and sent it to Ron Ronnie center forward to the city council. And that’s probably that’s kind of what prompted this whole discussion before. So I guess my question to the group at this point is, what do you want to do with that annual report? are late.

38:00
So I’ve been looking at this. And I have just just a couple of suggestions. I know that last time, you mentioned that somebody had said the first paragraph is too wordy. You need to cut it down. Yeah, I totally agree with that. And get it down to one sentence. If I’m understanding this correctly. And I may not be it seems to me that what our main concern is that we weren’t a couple of resource staff. And then the housing and the transportation are we like this idea? How about this, you know? Okay. So if that’s the case, I think staffing information should be put up right underneath that as the number one thing for them to see. I don’t even know if they’re going to read it and use it. They may not read it. But if we put staffing up there is that’s our number one concern. And then because I’m kind of strange about being succinct, it seems to me that we could take all of them and bullet them. So under housing, well, addict transportation, because I’m supposed to talk about that. Transportation, it would be this with this suggestion. Well it to this with this suggestion, which makes it stand out a little bit differently than if you’re reading it as a paragraph. Those are my those are my thoughts, and it’s certainly open. Anybody else?

39:22
Good thoughts. Lonnie, I think you’d have your hand up. I

39:28
would agree definitely. With that. I mean, we can we can cut this down. And you know, I’m from the school. But if you’re going to send somebody a letter regenerate it as short as possible, because that’s going to be more conducive to them reading. So I would definitely reword this so that the first paragraph was shorter, no. Bullet points are terrific. I always find that it’s easier to look at things when they’re bulleted. Because then you can go you can walk right through it and you tend when And when I use bullets, I tend to make things shorter. And I would also say all of our names should be on the sincerely assigned with all of our names. Because I really want people to realize that we have a really robust board and a really active board. And I want him to know how many people are behind this, and how many people are doing the work of, you know, building up this board. So yeah, I think it would be a good suggestion under David’s name, to put everybody else who’s on the board. And if we shorten the letter, we’ll have the room to do it. Yeah.

40:37
I agree.

40:39
Just to call on that. We decided we had the same discussion last year, and we decided to just on one signature, that was an option. Either way, it’s fine. I think I agree with you.

40:49
That’s makes us look like we’re all behind it. Yeah,

40:53
I agree. Correct. There shouldn’t be a motion. We’re not

40:58
really agreeing with everybody spoken. And the content is perfect. The presentation needs to be changed. So that refer? Yes. So the city council members, lots to read and do will will read some content. Excellent. Okay.

41:21
And one other thing that I I saw, that’s what we’ve been saying is, there’s a lot of information in here that we have to assume the City Council already knows, you know, like, you know, or based on months of board discussion and data from the senior center. That’s kind of the procedure that everybody would use, right?

41:40
Oh, sorry, you’re saying that.

41:43
Just saying because we can shorten it, we can probably shorten it somewhat, because some of the things that you state are kind of known by the city council. You know, they don’t need it explained out to us. If that makes sense. Oh, and I just want to make a disclaimer,

42:02
I should be deleted, that part should be deleted. Is that right?

42:07
You should be sure I’m sorted. Okay. And I can sit down and do that with you if you want. Yeah. Yeah. All right, can get a couple of people, okay. And I just want to say this week, and I took my tooth. And I had I dropped it off, my dentures off like eight o’clock this morning at the dentist. So I’ll be tensor list for a week. So if you can’t hear me, please let me know.

42:31
You look cute that way. Like

42:34
I’ve been walking around, like trying to pop out my mouth. I don’t listen to

42:41
other comments. I agree with everything. Why don’t I

42:49
just is this something? Okay, so I want to go back to last night when I was watching the council. And I saw the presentation by the Library Board. Is this going to be the same thing? Because if it is, the thing that I got out of the presentation last night was that the lady who presented was not had not gone over the information ahead of time? It just sort of seemed like that the way that she was going through it. If we’re going to present to city council, that needs to be really, really heard. Yeah, I mean,

43:23
so James defense, will just say that at one o’clock yesterday, she got she got it because the person that was going to be there was sick. So she stepped up. And I thought for last minute, she did a pretty good job. I think the one thing that if anybody else watched that is when you do if you’re going to do a PowerPoint, your font has to be large enough to be able to read and then that was the only comment I had made to the library prior to it and they ignored me and after it was all done, they said yeah, because she big font.

44:07
She had trouble reading it. And there’s no way you could see it if you’re watching it from TV. Yeah.

44:14
So what do you think about making a presentation of some kind? We don’t have to do that. We talked about it. I got my opinion, but I’d like to hear from everybody else.

44:32
Everybody, what’s your opinion?

44:34
My opinion? My opinion is that my impression from the Herald is one very impressed with Harold

44:46
knows everything. You know, he was so aware of everything we talked about. And I just don’t know If we have enough punch to make a presentation is what I’m trying to sorry. We can do it. And that probably wouldn’t hurt. But and it’s I agree with you, I think it really has to be focused on certain items. The housing thing was too general. Ah, as far as staffing is concerned, they know that already, you know, everybody’s been ragging on Harold, for who knows how long on staff. So that’s. So I’m a little reluctant to do that right now, what I would rather do is also interested in the resolution, as we got a couple of subjects coming up, I think that could be really more powerful than something like this is. John, I’ll talk about that a little bit later. But he has a proposal on food insecurity. Seems like it’s just a wonderful idea. And then elderly abuse has come up, and we’ve already got the three others have been working on, I think I’d rather say My opinion is that we probably be more effective and more of a niche issue, and go up and hammer on with that single issue through a resolution. And I don’t know, when this would get implemented. You said it could be implemented for weeks. Now, anyway, that’s right. But you know, if we want to make a presentation, we can certainly do that.

46:33
I have a couple remarks. Now. One is a presentation is the way of of ensuring that the council reads your annual report, because reading it to them, or presenting it to them in briefer form. The other thing is that if you have a need case, make it it does not have to be point for point bullet for bullet, the same thing as your annual report. So for example, if I were doing it, I’d have the annual report, you’re less likely you have with the you know, the good comments that we have about organization. But then talk about those those two resource specialists that are being requested and tell some stories about the need. You know, and just because the council doesn’t know those things, and the other thing is the council may know those things, and have other things higher on their agenda. They would rather have more money spent or more attention given to something else, you know, including the exact same thing for youth programming. You know, so if you want to make your case, make, make an emotional case, make something that is going to resonate with the public who is watching. And then submit the report. That’s another thing that you can we do

48:09
we have time for another month or so we reworked the letter, come up with some talking points. Would it be too late

48:19
person who understands that

48:22
so that we could get on the agenda ahead of time, I suppose.

48:27
If you want to impact the budget sooner than later, brawny Christina and I have until May 31. To submit our information. If you want to support what is being put in there, I would say no later than MIT you would you agree. Because then

48:52
yeah, even Thermique agenda because we usually have that meeting with our CFO and Harold right after the fourth.

49:00
So then, decisions are starting to be made after the fourth of July.

49:07
So we can we can set up a proposal for mid June. Right. presentation.

49:15
So that so Marsha, I’m gonna ask you a question. When when the library was came that, Suzy Yeah, had made a recommendation to council. Do we have to do it that way? Or can can we just put it on the agenda that to come in come before you

49:38
you can? You can two people control the agenda, right? Yes, Harold and the mayor right. And easily them can put anything on the on the agenda that they want. Also, a council member can put things on the agenda by motion, but you have to the council has to vote All right, so two of us last night moved to put things on the agenda and were defeated. We couldn’t even get a second for either one. So those are the three ways something goes on the agenda. But if you ask Harold or Joan, about something simple like this, you know, something that well, the senior advisory board would like to present before the budget decisions start being made, then that’s probably Sheila’s will say yes. And as she put it in there, Christina

50:29
and our

50:31
agenda meeting every Thursday, so we’ll get together on and find out, then you can report back like that.

50:43
And it would certainly be after your June meeting. So anything you wanted to finalize before then we could do that.

50:52
I feel uncomfortable doing without further review at our June. I’d rather make the changes we talked about and brainstorm a little bit how they’re going to present. And we still have time.

51:05
Right. But the June meeting is really early in June. So well,

51:09
when is our is at the fifth of June.

51:20
1? Yeah.

51:24
Well, let’s put, Arlene, did you want to say something? Well,

51:29
as far as is getting out there and presenting the annual report, I would like to see us be much more polished and be really ready and good. And maybe that means we do it next year? I don’t know. But if I’m understanding correctly, where we’re at the thing that we’re really interested in, is getting some additional resource people. So I don’t know about a resolution, but what kind of, of information or feedback does the council look at when actual people from the public come up for their three minutes and say, I’m from the advisory board. And these are, this is our recommendation based on blah, blah, blah, blah. And you can do that pretty succinctly in 30 minutes, if we had, you know, one or two or even argue, and all seven of us who knows? Would that have an impact? At least it would say to the council, here’s the concern, here’s what we’re asking for. And here’s the reasons why

52:24
are late I go back to my previous point, which is if you’re going to use if you’re going to do publican do it through public invited to be heard tell the stories, you know, so can you say so and so needed this and they had to wait three weeks for an appointment?

52:43
I’m sure you could come up with some heart rending story.

52:53
So are we looking at a presentation or are we looking at public invited to you don’t have to

52:58
choose? No,

53:00
no, you can anybody can speak a public invited to be heard.

53:04
Right. But I didn’t know if you have more time. If you have presentation? Well, no,

53:08
you Yeah, but you don’t have to choose. So you can request the presentation, you should limit that to 15 minutes or less. Okay, but that’s a lot more time than public invited to be heard. But if you want to get through your bullet points, put that into presentation and then have some people come to public and tell the stories. Okay, let’s

53:26
see. Let’s see if I understand what I’m hearing here. Oh, I’m

53:30
being new on the board. Yes. My question is do we present every year to the city council, our annual report?

53:38
I don’t know when you

53:39
submit it but don’t present.

53:41
Oh, this is kind of new territories listed for this board. Okay. Thank you. I don’t know the there’s never been a presentation of every call.

53:51
Michelle. Michelle did once or twice. Really?

53:56
There’s actually I think a good portion of us that haven’t even been on here years. So yeah. Yeah. We’re new. Yeah.

54:06
Okay, one more site. Okay. Lonnie, just a

54:09
technicality. And I’m I’m probably the one that perpetuated this. I’ve been calling this board, Senior Citizens Advisory Board. It is not. It is Senior Services. Advisory Board, correct. I think it is because I’ve looked it up. Okay. Yeah. All right. I’ve seen I didn’t know I was perpetuating the wrong one. I

54:39
learned something. All right. Okay, go ahead. Okay, let me go back. Am I understanding that most of us would be comfortable with putting this on the agenda next month, which will be the fifth of June, and we’ll have a revised letter incorporating the suggestions that were made and And we’ll come up with some way to polish our presentation. And then we’ll, we’ll aim for mid June to have a presentation to the city council. Get our report on the agenda for June

55:19
1 regular session and you would be the second Tuesday. So June 11. Okay, let’s look at the agenda and see the second or fourth?

55:35
Okay. So we’re shooting for June. We’re shooting for June 11. Okay. Okay. Somebody make a motion on how you want to do this morning.

55:50
I make a motion that we table the letter until June meeting. And do I have to put the we asked to be put on the agenda?

56:07
Motion where you want? Okay.

56:08
Just tabled? A letter to the June meeting for corrections. Okay. Is that work?

56:16
You want to add anything about mid June approximately to be followed by a presentation to city council without a date?

56:21
I don’t think we have to put that yet. Does that seem to be good enough?

56:28
Okay, great to figure it out. Somebody makes a suck up. Second. Eric makes a second. Any further discussion? All those in favor? say aye. Aye. Any opposed? Any abstentions?

56:45
Motion carries. And just FYI, the two regular sessions in June or the 11th to the 25th. The 25th might be late for this process? I don’t know. Yeah. Okay.

57:05
All right, moving on. Under the business future challenges, I was going to give a little bit of background there. We have approximately it’s 11 o’clock, for about 4045 minutes for that. And then claimant is for reports. And so we got just enough time. But I thought it would be good mostly for the new members. And to explain how we did this last year. And about this time, last year, maybe a little bit earlier, we decided that we were going to focus on three areas. And it was housing, transportation, and conquer ridge. And we had two people that volunteered. I didn’t appoint anybody, by the way, it was they’re all volunteers. And we decided to do it as a working group. And I did that after consultation with the city. And I did that again this year. And working group is probably the way to go to people to avoid the requirements that we have to go through as a committee to establish a committee. And then on top of that your estimate you have to post your agenda before the meeting. So that’s what we decided last year was just going to two groups, two person groups. We don’t have to do the same thing. I’m just saying that’s what we did last year. So in housing we had Lonnie, and she looked transportation was our main and outreach was heart and mouth.

58:44
And my yes or not last year. Oh, last year, yeah.

58:49
Last year. So that’s how we structured it last year to try to make some sort of progress. And the target was to meet with Harold. In March, I suppose in February, I forgot anyway, early in the year with Harold. So we could have our thoughts together as far as the annual plan is concerned, and communicate what we wanted to herald and then at that point, we would decide whether or not we’re going to make a presentation to the council. And that’s where we are right now. So that’s kind of the process that we follow last year.

59:34
And that, of course, was determined by the goal of the ordinance which is to make recommendations as a council. That’s why we do all this. I will explain a couple of things or just another minute. And that is we missed our December meeting, which was a big mistake on my part. I canceled the December meeting. I thought it was a good idea some of those things I thought It was a good idea. Anyway, it was not a good idea, because we got behind. And so the last two, three meetings got a little frantic, trying to cram a lot of stuff in to meet the goals that we were talking about. And so that’s. So that’s just background. And I’m just gonna throw it open to discussion now as to what you think is important. As far as this board focusing on here, I think a lot of people got a lot of ideas. And I would propose that maybe we have at least, John Higgins, he’s got a very proposal, in my opinion he wants to present next time. So I would think that most of the of the topics we propose today, maybe we finalize, if we want to finalize them, next time, we’re going to have one or two people per topic, if that’s why he wanted to. Anyway, I’ve started off, what are we doing next year?

1:01:06
Oh, sorry, I was looking aimlessly have my cup of coffee.

1:01:13
We talked about this a little. And we really want to know what everybody’s interest is, like you came to the board with an idea of something in particular that you would like to look into, then we want to know what that is. Because we want to be able to get people find out what your interest is, and then see what we can do about making it an area of interest. And that you can start to look into Sheila and I did housing and we got a lot of information. Right now with looks like housing is kind of even we’ve given you a lot of information, there is not a lot of continuation going on, there’s not a lot of things to report. So we will be at least I will be I don’t know, Sheila, I bet she feels the same way, we’d be able to get involved in something else to just give updates on housing. Something like our lanes is transportation. And there’s a lot going on. There’s a lot of thirds continuation of things going on. So she may say I’m just going to continue with transportation and give you continue to update. You know, the micro transit and all that this bits and bobs. But we really just want to find out who’s interested in what, and who has an idea of something they want to take on. It’s an area of interest.

1:02:40
I’m particularly interested in food insecurity.

1:02:45
That was a good down the road that

1:02:50
is I think it’s a growing problem is food, not just in the city. But nationwide. It’s not an issue that I or even this board can come to a solution for but to at least have some data behind a presentation or sharing of knowledge. And I would like to address that. Next in the coming months.

1:03:24
I can continue to give updates on transportation a couple of things I did mentioned elder abuse, I think that is something that would be interesting to hear information about but one of the things, Dave, that you keep talking about. And I’m fully in agreement with this data, data from from the senior center, because if we’re going to start saying we need more resource people, we need more recreation people we need the building, you know remodeled or something like that. I think we’ve got to have data to back that up. I don’t know what the council now but when waters used to become a council, everything had to be data, do you have data to back that up? And I think that’s that’s kind of kind of important.

1:04:12
You have a research person on your staff. We used to be one I thought.

1:04:19
But with the I mean, when these things come about, I do present those at these board meetings, that data but outside of that anything particular can help support support.

1:04:29
And then I might add that with this with the restructure that we went through. There was a new department that was created that strategic integration. And so that’s really where our data people live. And we work really closely with the manager of that division than the army. So Ronnie has access to help with with data with evaluation. They’ve done a lot of work. I’m compiling youth data, and creating, helping create dashboards and those kinds of things. So I think that’s something that we could work with that department.

1:05:11
Office of Strategic strategic

1:05:12
integration. So based on feedback from us for based on that really would come from from Ronnie as a as a work as a work item. And so, you know, I think as an outcome of these meetings, if you’re looking at particular data on, on using the facility, and how to how to best provide that information, they really are experts in that in that area. And so if there’s a specific, you know, a specific item that comes up, I think it really it is a discussion of is that within the scope of what Senior Services can do, because it can get really big really fast. Right. And so I think that there’s a balance, are we are we, for example, Senior Services in charge of investigating abuse, elder abuse? And, and what what does that look like? And I’d say that it’s probably more of a conversation with some of our partners in the community. So I think maybe that discussion might need to be had here. So what’s our connection with, with the the county’s human services with the Department of Human Services? And what’s that link? And what is the data that they’re seeing? I think that, that it starts, it starts there. And then it can get it can get bigger, and you know, we can pull another internal city partners. Does that help?

1:06:52
And and I don’t disagree with you on that. In fact, that’s, that’s really kind of way I’m thinking of it. So I said mentioned elder abuse. Well, I’m sure that we, we could get information from the police, we could get information from Boulder County, we could get information, you know, from different places. And I think what we need is if we’re going to look at something like that, or even get information on it, we need several people, maybe at a time to come in and say, here’s what you’re here’s what we’re looking at, here’s what, you know, that type of thing, backing up to data. So if I were to say I would like to know exactly how many people unduplicated agenda Senior Center. So that means if I come here, I’m one person. But if I come here for three different programs, I’m still one person, is there a way that that particular thing can get can go that remote, you know, into it, and say, we have this many duplicated, then you can go with duplicate it? Okay, so I came to three programs. Great. You know, that gives you a totally different number. And of course, your door count is a whole different

1:07:58
number. That’s a whole different thing. Yeah, I think that’s the struggle. Right. And that’s really the struggle that we all face in, in public, public facilities is that it’s hard to get to that unduplicated number. So that, you know, I’ve been with the city for 25 years. And we’ve always struggled with how do we get that unduplicated number? I think that, you know, the advantage that we have now is we have some technology that we haven’t ever had before. You know, we’re looking at some, some ways to do client records management a little easier. I don’t know what will will come out of that. But to that specific point. I think it’s something we could explore. But it’s something that we’ve struggled with for a really long

1:08:46
So while most of the challenges is we offer so many different things right here at our center. What I mean by that is we have our door count, we’ll catch people, guest or guests right? They may not be coming for programs for often or paid programs or day trips, they need to go on to just musicals, programs we have to register for so that is 100% concrete, accurate data, right. Before unduplicated individuals from from from that information. One thing we’re working to clean up is our dropins. Right now we have people who aren’t going on our day trips are not part of our register programs, not utilizing Meals on Wheels are coming to things like table tennis, table tennis to bill your rooms. And so we’re looking at a way to how do we capture that. And so that’s something we’re currently working on right now. Amy, our program supervisor Recreation Program Supervisor specifically is working with, with our, our, our, our volunteer facilitators, we’re always dropping programs to identify a way to to register basically on the spot is that we’re having computers in these spaces. To where they log into sign up genius and just plug their information in the data, do they have to sign up in advance, even though there’s no cost to have to sign up on signup genius in advance to attend this program, so we always have a record of who’s, who’s participating, where everything that now some of those details right now.

1:10:19
And I will add really quickly that, you know, Rodney listed off several different data sources and what we have done in the past, whether it’s to counsel or to our city manager, what we have done in other areas is really provide these different data points to help build that picture. And so while we don’t have the exact number of unduplicated clients, or patrons, what we can say is these many people, you know, had resource visits these many people, this was the total visits to the to the Senior Center. And what that does is in, in general, really paint a picture of how much work is happening at the Senior Center, how many opportunities are having and I think at the end of the day, that really is our goal, right, is to be able to paint that picture and give people the picture of the total operations of the youth center of the of the senior center, excuse me, of the senior center. Even if we don’t have that

1:11:24
under your right, so to really highlight identify who was using our facility, right? Or what network capacity, so there’s different numbers, but each of those numbers captured things a good

1:11:36
picture. Yeah, and I understand all of that. And I can understand the different things. And I think that that’s important. But is there a way to have people have some sort of card that when they come in, they just scan up on the computer, and it automatically goes in. And then of course that was will spread out across the line. And so if my numbers 155 36, it’s going to show that I was here this many times, but the computer will be able to say this many people came. So if we have, and I don’t I don’t know, this is just a number I’m throwing out. If we have 300 unduplicated people that come to this center on a regular basis, how do we reach those other people that aren’t coming. And we don’t know that because we don’t know how many people are coming.

1:12:25
So that’s something we discussed. On a lower level, we had discussions with some of our staff, some of our, our regular patrons, some of our some of those regulars just kind of collect some feedback, if we were to move just that sort of system. It wasn’t well received, because they felt to take that took away. The feedback I got in South took away from how welcoming we are we are open to everybody, right. And of course, we everyone goes through different things. But what that means is, in order to come to access, you know, I enjoying this feedback again, right? I enjoy walking in with my friends. So I’m just going to Richard programs, sometimes going directly to Meals on Wheels, and I’m going to one of the three drop in programs they’ve got that took away from from, from that that connection to the facility specifically and it became more of one thing I heard was like a Costco, you have to scan your check your ID before you walk in to access them. And and he’s right. And so they just felt to take away from that that personal connection to our facility. And from there, we decided to not to not move forward with that. And how do we how do we get around that? Again, we have our registered programs, we have our meals on wheels, because they’re tracking the data there. Right? We have our door calendar, and then that’s what was decided to implement, keep that same bill, identify that plan to sign up, sign up for the drop in programs.

1:14:04
So the answer is we’re not going to do like, implicate accounts.

1:14:09
At this time, at this time. Probably tracking down the road. Absolutely. But you know, again, from the information, I got conversations, we had feedback we received it was it was another thing.

1:14:24
That seems like we’re on the verge of almost getting there. You know, everybody’s talking about everybody understands the need, I think it’s just how do we do it? And it seems like right now we’ve got to go to secondary sources. But you want to identify a problem, you got to go to secondary sources and apply it to your own situation. And it’s probably pretty close, but it’s not the same.

1:14:50
What I’ll say is that, you know, we also in our department had this same struggle if you’ll remember councilmember Martin with identifying the under under the children under three who are not in care. And so what that and I mentioned earlier that the dashboard that that we did, what we ended up doing was contracting with a consulting firm that helped us look at, at a whole range of data, both internal data through children, youth and families and some of the external census data to build this dashboard. There really wasn’t an exact number, we have more of an idea of who that population is. And what I will say is that that project itself, I think, was upwards of $400,000. And so I wouldn’t say that it’s not something that we would never consider doing. I think it comes to okay, what are the priority areas that if we are going to bring forth a data project that is going to cost, you know, half a million dollars? Do we want to do that to Ronnies point, timing wise? Do we want to bring that recommendation? Or do you want to bring that recommendation forward? Versus for putting resources into your your program? Services, your resource specialists? And so I think it really is, you know, looking at it from that perspective as well. Not that it isn’t important than that, you know, maybe at some point down the line. But how do you want to phase these things in so that it’s not everything?

1:16:42
And I’m I understand that too, then I know everything is based on money. And I’m just going to say one more thing that I’m going to sell. Have you even considered the idea of approaching the University of Colorado, for some of those grad students that would be in Computer Services as a project for them, that would not cost us anything, but it would give them a grade to come up with something that might be able to do something along this line? That

1:17:09
I’m doing? Yeah, again, I think that all options are on the table. And I think on the back end, to really look at what’s the staffs capacity to be able to supervise somebody to do that. Like there’s always that person would need supervision, we’d have to have an agreement. But I mean, it is something that that could be done and really looked at, you know, in the in the bigger picture of what all is going on in the division and how is that prioritized? But, but definitely we’ve worked with

1:17:38
caution. I haven’t. And I’ve talked a little bit about this kind of a longer trip on is asking for ethnicity. I mean, there’s been discussed too. And it always seems to come up that that’s a difficult one. And I guess I’d like to possibly discuss that. I mean, I’m not saying we have to discuss it today. But you know, I would sure like to say, you know, my dad and I were we went presentations yesterday, and it was 55 minutes. And I don’t know if those are the same 15 or 20 that are going to this next one in the next program, because there are several, you know, there are some programs. And, you know, the thing is we don’t want any programs cut, obviously. But we also want an increase if we can get those numbers to work, or they need to be but can somebody running? Can you help open on May 16? Anybody? We’re not putting anything on that. Go ahead?

1:18:45
Well, yeah, we talked about that. Exactly. Getting more demographic information.

1:18:51
It’s not something that we can just implement today tomorrow process updating our registration system system software’s to have those options, how are you collecting it? And what spaces is it just the recreation side? How do we how do we collect them permission for supportive services side as well. So something that we are looking at?

1:19:13
Know this is your right, I bring it up a lot. It’s really been frustrating to try to get data and I understand the problems I do. That it’s just really frustrating. It’s good to hear that every all the options on the table. Take that to mean that you’re open to trying different things. One of the reasons I’m frustrated is, for example, we have we’ve been talking about data for the last couple of years. We have less data available today than we did earlier and started talking about the scholars brand to use to do a report We don’t even didn’t even have a brand new report to show the only data that we’ve gotten so far. Well, that’s not entirely true. But the hard stuff that we’re really used was the number of people waiting in line for the resource specialist that was very useful information. very tangible, very specific. But as far as other kinds of things, people and programs and different kinds of service, we don’t have anything right now.

1:20:28
December, didn’t we? Didn’t we do a data report in December?

1:20:32
What was your unit survey? were downloaded.

1:20:37
Annually data? December, January, do?

1:20:42
I am I forgetting

1:20:44
something? Oh, we didn’t meet in December. So

1:20:49
I’m not criticizing

1:20:52
that at all, but I’m saying that information is available. Yeah, and I just can’t, I can’t, I can’t, it could have been

1:20:59
that presentation went to the friends board. But that data is available. And I think that, you know, what we can do is make sure that that same presentation gets put on on this agenda. The other thing that I’ll add, Dave is that data is a focus for our department this year. And in all of our all of our employee performance plans data is is part of what we are looking at it. So we’re going to have a day long retreat in August, July, August, something into July, and in July, that really is going to put that task and that that issue, if you will, on our on our plates. So we are going to look at what kinds of data just across the board are our front office admins collecting what kind of data our recreation people that gathering, we have broken the department into kind of focus areas or service, similar staff staffing. And we’re going to be working exactly on that, how can we make our data more robust. And so we are contracting with a firm called Omni research, they’re going to come in and talk to staff talk with staff about data and what it means to collect meaningful data. And then the hope is that the outcome of that is that staff will understand what’s needed in their area will give us ideas about what kind of data we want to collect. And then we can include that in our year end reports. And make sure to get back to this.

1:22:49
I understand the resistance from staff didn’t say that, but I understand the resistance from staff, I understand the resistance of the peer staff on and all that

1:22:58
we’ve never done it. I know it’s tough. We’ve never done it before. And that’s why we want to make it something that is easy to understand, easy to grasp, and, and easy for our employees, our team members and Human Services to say, Oh, I get this and it’s not scary. Our you know, our admin people are collecting qualitative data, our resource specialists are collecting data on on how many? How many people come in for services, how many people for example, in children, youth and families don’t end up going how many kids don’t end up going formally into the court system. And so as workgroups our teams are going to are going to discuss that.

1:23:42
All right. More input? What do you want? What do you want to do? Oh, wait, you’re gonna wait. Yeah, I thought I would get assigned to something in some of the areas that I’m interested in, in for covered but I’d like to do something that hasn’t been done. Okay. So I’ll have something for you next. Okay. Okay. Those were just suggestions.

1:24:07
You know, you don’t have to sign up for something right now. But if you have an idea, and you want to put it out so that we can hear it, and then you could do that. I’m sorry, I shouldn’t talk all the time. All right. I have another meeting, but okay, well, thank you. Everybody else.

1:24:36
I’ve been thinking a lot about this. You know, what issue needs investigation and things are pretty well covered. I will say that so. Food is a big issue with me nutritional good one. And so that interests me, but also what interests me is, I see one of our purposes, to establish recommendations for guidelines and policies. He’s facilitating the Senior Center. And I think if we could spend more time on the senior center, because that is one of our purposes, as a group discussing it just to update things, as I read run as report, I, I have a few questions that are simple, but need answers. Thank you.

1:25:26
Yeah, we can do that.

1:25:31
I didn’t know quite where you’re going with that. Rios explain that. We would recommend more policies and procedures, guidelines.

1:25:40
And no, I just think we should spend a little more time discussing. Because there’s so much going on here. And on so many changes, like I just heard, Ronnie, that hours are going to change next month, like for our recreation class and expand it. So it’s good. If we all know those seven people ask her for

1:26:04
those reported the last board meeting the official hours? Yeah, well,

1:26:09
I mean, the hours in the morning, like there’s an eight o’clock exercise place here. Now, I guess it’s going to start at 830. Right. Okay, I wasn’t familiar with it. I know you’re going to have something in the evenings. All right, which is huge. I mean, I think we should discuss that.

1:26:28
Opportunity for that. Now. I don’t put those things on the board just because it’s just a shift in the program. I mean, it’s, it’s, I don’t know if we need that information for the board. But if we do make I can put those in here. But I’ll

1:26:44
attend so much and Senior Center. It’s truly I see how valuable it is to people. It’s just, it’s the core for many of us to come here.

1:26:55
Yeah. And when we can unpack that now. That’s okay. Or we’ve learned from it,

1:26:59
we should probably move on. Right? No,

1:27:01
no, your point, we’ll take a moment. Now we kind of dress that if you have questions, bring them up, contact me contact Ronnie. Put them on the agenda we’ve talked about. We know you know, we got three, we got four or five with no new members airstone. So a lot of stuff to digest.

1:27:18
What would happen if we just had one meeting, where we talked about a lot of these things? Maybe in the start of the year or so.

1:27:31
Lonnie have suggested our meeting that we had with Harold, maybe that should be if we have another one like that, which I hope we do we have another meeting with Harold, maybe have that independent of a board meetings. So it just just kind of a wide open discussion with Harold on everything without the constraints of trying to follow an agenda idea, or something like that can be worked out. Okay. Anyway, but have good ideas. Anything else? Okay, I got my I got my two cents. I’ll give myself one minute. Data. That’s one thing that I would like to work on. And what I would like to work on is listen to all of this stuff. And I still think we can do more. And I think my focus has been maybe backwards. My focus has been on trying to think of encouragement, internal reporting system. And the data could be fed to management than to us. I’m not quite sure that that’s going to work very well, at least right now. We don’t have the system in place to collect that information. That’s my opinion anyway. And maybe the approach needs to be more, what is the information that we need? Marshall, you said something, I think a couple of meetings ago, there’s a lot of data on there and ask, you know, if you need you need some kind of data, ask for it. So I guess what I’m thinking as far as data is concerned is what is it that they want? And where could we ask for it? And how can we integrate it into our our knowledge base, so the week without necessarily putting the burden on you to get that information, but there’s lots of information out there. And maybe that’s one maybe that would be a better approach, at least for the time being because it’s maybe just younger resources. So anyway, that’s that’s one area that I’m throwing out in the other area, what we just mentioned. And that’s sustainability. And that’s a hot item, no pun intended. This this there’s a lot of stuff coming up that can be kept to impact seniors, you know, what about wonderfully, I’m afraid for the summer, we’re going to have an ungodly hot summer. And I wouldn’t be surprised if we have older people dying of heat exhaustion or whatever, not sort of thing is a problem. Is there anything that we can do, as far as making this council where we’re making recommendations, specific recommendations that might mitigate that, and we’ve got a person at the city lamps. Anyway, who’s the guy in charge of all that up at the city? He could come in and talk to us about. So that’s another way. Sustainability in particular Pete mitigation.

1:30:43
And he got anybody got anything else? Okay, we’ll talk more about that at our next meetings.

1:30:51
Okay, do we get everything out on the table? Oh, reports. best approach? You want to talk about that? Or should I

1:31:03
mean, it was just mentioned in the last board meetings an opportunity to, to reevaluate how reports are being shared out. That discussion, and

1:31:16
maybe we don’t need to say anything, but we agreed to about a year ago was that we made our reports, this is, again, for the new people, we made our reports at the meeting. And if we got to them, it got to be a long time, time consuming thing. So we decided, I think it was your idea that we submit them ahead of time, you can read through it. And then if you have questions, you can ask questions after the regular meeting. And that’s the proposal. And if you want to do that, we won’t have to change anything. Or if you want to change in some way. Now’s the time to talk about

1:32:00
I think pretty much were responsible for reading and then I think most of us probably not, I think most people do. And if there’s a question we can bring up.

1:32:12
Everybody okay, was okay. Okay, we’ll leave it as is. And then I’ll read reports. We’re going to call it five months, managers report, get less

1:32:29
than five minutes, because I just want to clarify, and we can use that opportunity to answer any questions and hands around programs, running more programs, shifting back 30 minutes. As we know, although we as of today may 1 and communicate the last board meeting that we are closing off the east door per per risk, risk management’s recommendations for safety and security firms. For our guests. It’s an it’s an unmonitored and manage door. And so you know that we were in a position where everybody has come through the front door, and our staff is able to monitor Who’s In Who’s in our facility. And so with those recommendations, it was an assessment of safety. You know, right now we have, we have SilverSneakers classes starting at 8am. I really doesn’t open till 8am. So doors are opening at 737 45, as soon as guests are starting to arrive, and our custodians letting them in inside of our facility. So you know, for safety, it’s an unmanaged building where our doors are open. It’s not our facility of responsibility to manage all participants coming in for these programs, and anybody who’s not coming in to our facility for these programs before 8am. So working with recreation, fitness coordinator, also saw value. And I want to go back to safety concerns because what we’re, what we’re seeing there is for any reason, you know, doors are not open at 745. I’m talking to 746 747. We have people going in participants going into the Meals on Wheels around facility to the Meals on Wheels, entrance and exiting the facilities and grills and wheels, which is a kitchen entrance for staff. And so it’d be in a safety concern. Programs are shifted back to start at 830 to allow to remove our custodian from the run from opening up a door and having to bond monitor and manage guests and non all say all guests participating or not participating in our programs, right. So opendoor to remove that from their responsibility. That’s not That’s not their responsibility. So what we’re doing now is working with again, recreation program, we have this quarter coordinator, shifting start times, collectively from our location, I believe in the rec center, that to 830 are pushing back to 830 allowing artists have the opportunity to open up the front door and 30 minutes for guests to arrive get settled not have to rush, get set up and start it at an 830 time. You know, feedback from from, from that coordinator saw great value in this. We’ve got Meals on Wheels, directors celebrate value in this. And again, we’re and the custodian manager, so pretty valuable this, our custodians part of our staff part of our team. But it’s not. It’s not part of my staff. They have their own manager who manages custodians across the whole whole city. So, you know, looking at it from all three of those angles, great value and shifting programs to pay 30 for safety specifically,

1:35:47
did this go into effect? Or has it has not gone into? How are you going down?

1:35:52
This so communication went out today with signage. So we have signs in our facility. There was no oils today. The the fitness instructor was able to communicate it out last week, I believe, in coordination with the fitness coordinator as well. That was their timeline to communicate to the guests. Specifically, May 1, may one today we have signage on our facility. advertising for June, this is this is not going to take place to June, June. Yeah. So plenty of time for this information to get out there. Everybody understand the reason why us address questions that may come up, myself and Amy are our program supervisor. And we’re advertising in the go as well, which is scheduled to come in at this week. So plenty of time to advertise it. But that is the reason why.

1:36:49
I think that’s an excellent idea. Because sometimes I come to the eight o’clock class, and people are here before the door open or before the door supposed to be open. And it always seemed a little I don’t know. Odd, right? And who like who’s opening that door for them. And so I think this is great,

1:37:08
too. So with the focus on safety and security, we’re having staff again,

1:37:12
to go come out because there’s people that are getting different answers that we’re supposed to be yesterday it was but this coming Friday or

1:37:21
timeline is this week. We’re hoping by the end of Friday, so we can have about that. Secret. Yeah, yeah. Oh, that’s

1:37:30
excellent. Because I’m volunteering there. Yeah.

1:37:32
So I have an email in here somewhere. I saw it come through right before this meeting started. But our communication is before the end of this week, Friday at the latest?

1:37:42
That’s a great idea. Yeah.

1:37:43
So based on the the safety concern, and the fact that we’ve moved things back, that’s an excellent information for us on the on the board, you know, because I don’t like people asking me questions. And then I have to say, I’m sorry, I don’t know why that happened, I’ll find out, I’d rather have the information ahead of time, you know, so that I could say this is what happened. So I appreciate that. And knowing that, exactly,

1:38:06
that’s what’s been happening to me, because I’m at the Rec Center a lot. And we’re all seniors and people that bring something I’m like, I don’t know.

1:38:13
So that’s my misunderstanding for this one, this particular adjustment, but you know, I do my best to get you all the information you need in advance value. But between this meeting and next meeting, something’s wrong, will come up without that I won’t be able to inform you until the next next meeting, those things do come about, please don’t hesitate to reach out and say, Hey, I got this question. How do I, you know, what information can I provide? Then you can always at the same time, directed to me, you know, there’s a we get a lot of a lot of questions and concerns. And even our staff, you know, I get to equip them with information they need to, to have surface level conversations on any adjustments we’re making. But you know, my directive to them is if the conversation becomes uncomfortable, you don’t have the time needed to address those those concerns when you’re scheduled and allow appointments that is like that. Just send them my way. And I have no problem following up on those. Those questions.

1:39:14
Thank you.

1:39:16
So we’re making those adjustments, a lot of adjustments around safety specifically. So yeah, that will be an effective June, July. Yes.

1:39:30
Copy with Lucia also starts in June. Yeah.

1:39:34
But is that going to be here? That

1:39:35
will be here. We’ll either reserve a spot in the lobby or one of the rooms. But we’re just looking to see if we can if we have some interest in Westerners who want to participate in that. And so it would be great. Yeah, thank you. And so what all that is is an opportunity for us to get to know more our patients or our guests, our regulars. And then to get to know Help us to know them. And we know it’ll be a control in control space again. So the whole whole purpose is to build those relationships, not to build complaints, suggestions, you know, will will encourage that to come Come be brought forth here at our board meetings. But again, does that mean we’re not open to the feedback, though? So

1:40:27
the draw for bringing them in just to meet them just

1:40:29
to meet and get to make those connections? Yeah. So, you know, we do a lot this quarter, we were just talking about it, the similarities is very high functioning, high functioning, and supportive. And it’s important for us, our guests to make those connections with you with us, you know, as staff as well, we’ll be present. But leadership specifically to to make those connections on who, who our supports are, and share at what level you do you support what it looks like for you to support them, our Senior Center as a whole our programs and support services, and answer any questions around that work as well.

1:41:11
I think that the last meeting, it was that you mentioned that perhaps there would be talks at night, you would continue with the everyday activities into the evening hours with the

1:41:24
expanded hours. In September. That is correct. Okay. So September, that’s what I do up here on the agenda, as well as in September, we will be rolling in or pushing our hours back Monday through Thursday, until 8pm. So it will be open 8am to 8pm, Monday through Thursday, Friday will remain the same medium to 5pm. And then Saturday hours 8am to 12pm. And so, Amy Right now, our red fish Program Supervisor, as of today is has opened it up to contractors, facilitators, program instructors to fill those ideas to identify how we started programming on those expanded hours as well. So we’ll be intentional with it, we want to address a couple things, some of those popular programs, maybe a second offering, and bring some new ideas to the table as well. And, you know, we have drawn our goal is to, to attract new guests to to our facility. And, you know, maybe it’s an additional fitness program in the evening. Maybe it’s a fitness program in the morning. on that Saturday. You know, we’re, we’re, we’re we’re in that process right now. It’s exciting. Yes, I’m

1:42:40
being reported. Thank you.

1:42:46
All right. I’m sorry. Sorry, if I went over five minutes. Well,

1:42:54
I’ll make a note of Thai police or something. Okay, city council liaison?

1:43:07
Oh, well, I have been crappy City Council ways on this month. Because I’ve got well in my life is blowing up. So I apologize. I can’t help it. So I don’t really have a huge amount of news. I’m really happy with you guys. Because you’re really getting into the, you know, let’s be a more high functioning board. So as you know, as you said, I just am thrilled to see that. I am thrilled most of all, I think of all the things that have happened. But we don’t really I think realize what a big deal it is that we have been allowed to extend the hours of this center. But it is a it’s a vast change in terms of the potential impact on the community we serve. And it’s also no it’s like giving a 30% bonus to the facilities facilities budget, because we didn’t have to build more capacity. And and I just can’t tell you how important that idea of being efficient and thoughtful in the use of resources. Really, really is. i My biggest concern policy wise is housing right now. Because of the growing attitude in the city of of trying to pull inward population we serve are already pulled inward, right? You know. But that doesn’t mean that this that, that the city gets to be allowed to wither and shrink. You know, in fact, it’s even more important for seniors who have limited capacity to restart their lives, that the city doesn’t wither and shrink, because because the services that the city provides need to be growing, they need, you know, as, as the aging population becomes a larger and larger proportion of our population, then the services for those people need to be capable of growing. And that really means we need to stop this, we’ve got to be more welcoming to young people, and they need to be able to afford to live there, no other reason than they can take care of people who are 10 years older than any of us and need to be taken care of. So is an important the demographic shift in this city is an important policy matter that matters to us. And the the demographic that is 10 to 15 years younger than we are, doesn’t get that, you know, they just they just want everything to stay the same. And they’re not looking at the long term consequences of that to us, to their children, and to them in 10 to 15 years. So I consider it a huge problem for the city. And I don’t know what this group can do to kind of reverse that. That trend. But you know, I my personal feeling is that we need much more of a welcome to Longmont attitude. A stay in Longmont, people, when they look at the city’s housing policy. They say, well, we don’t need to grow, you don’t need we have businesses and we don’t need people to look at moving here. and stuff. And you know, what we did our housing needs assessment and, and, and came up with the idea that we need 12 to 14,000 new housing units. That’s not for new businesses and economic expansions and stuff like that. That is our children growing up and choosing not to stick not to leave, or being able to choose not to leave people aging out of foster care and things like that. And commuters who are making lower end wages, retail, teachers, nurses, all professional, lower and lower half professional people can’t live here. And our quality of life is much better if they do because they’re available to us. And they’re more committed to the city. And that is those are the only people we’re talking about that we want to live in long run. So I think what I’m reason given that under the policy report is because in order to preserve our quality of life, I feel like we need to do something about changing that attitude. And evangelizing the idea that no, this isn’t somebody’s economic ambition. This is just how an economy works. And we need to keep the economy working and vibrant. So that’s not necessarily the policy of the council because some of the council people either are in that demographic that would just like to keep everything the same or want the votes of that demographic that keeps everything wants to keep that so that everything’s the same. But it’s the conclusion that I’ve reached after working for six years on this council. So since there’s not really anything earth shattering to save developing on council right now because it’s the beginning of budget season and I don’t have much to report. I thought I thought I’d give you much feel

1:49:40
was good. And I was glad to see so many heads nodding

1:49:51
All right, every agent Area Agency on Aging. Do you have anything today Lonnie?

1:49:56
I do and I get submitted record Did you ever get them

1:49:59
So I didn’t get an original email this morning before this morning. Yesterday I did, I got copies.

1:50:06
And I can send, you can just send them to people if you want to. I did do a report on both. And one thing, I’m just going to go through this real quickly, May is Older Americans Month is being referred to as Oh ADM. And the theme is powered by connections. And it’s doing a lot to look at relationships and social connection with our health and well being. So that is what the AAC is looking at, and the Boulder County area agents. In fact, the woman who lives here, it’s our connection there. And she actually went to DC and met with Mike Bennett, Chief of Staff and John Hickenlooper. And it gives an update in my report on everything, you know, the main points you can discuss, and the main issues if they’re supporting and trying to push forward in legislation. So locally, there’s a list of the bills that we’ve been talking about and supporting. So you can see where they’re at funding a lot of what we’re coming up on today. They first came up yesterday. So if anybody’s interested in finding out if they did any movement, you can look it up on the legislature, the state legislators website and see where they went with it. And other than that, there’s just there was a ton of information from last month’s meeting. So I included a lot of links that if people are really interested in finding out more information, they can just go on those links, and you can look into it further. Such as there’s a there’s the BCA annual report was attached. Thank you. And and other things were attached. So if you have any questions, just let me know. But there are some good links on there for further information in case you have any more questions. Is anybody have anything they want to ask about? No. Okay, move on to housing, housing. We’re just really following what’s still going on like lhg, affordable housing projects. But the one thing and Sheila, you can speak to this Sheila was wondering if we wanted to have Molly O’Donnell from lhsaa and

1:52:40
services, okay.

1:52:45
And a developer come in and speak to us further about affordable housing and attainable housing. And if anybody feels like we need to hear that information and get a clarification on that, hear more information about it. We can discuss whether we want to have that future person come in and speak to us at a future meeting. Other than that, all the other housing information you can get on them.

1:53:16
You know, I think everybody’s okay with having LH J recharged at a future date. Maybe two or three meetings down the road. Everybody Okay, with that? Let me know if you got a problem. You know, what, we

1:53:32
did just have them. We had one or something, something like that.

1:53:37
So it wasn’t I don’t even know if you’re on the border.

1:53:43
My first meeting was Molly and Lisa.

1:53:45
Okay. All right. Friends, did you want to say anything?

1:53:49
Yeah, I’m I was unwell and did not attend the friends. I did ask one of her friends board members to let me know if there was anything that was that she felt was important to share with this board. And I did put a few paragraphs in and a report on this. So I apologize for being as brief as it was but some circumstances

1:54:21
our relationship with friends or something I’d like to talk a little bit further about not today. Some further agenda and DCA like to talk about that, too. I’m thinking about liaisons that we should probably try to collaboration we should try to enhance I guess that’s what I’m trying to say. We can talk about that some other time. Okay, future sustainability. Oh, is already 21 I think they have meetings quarterly. So that’s why I only have something to say every three months. Future Edge agenda items. We have a full agenda already because John has a proposal. That’s going to take some time. I think it’s a good proposal, I have a feeling that people are going to want to talk about that. We’ll finish up the annual report. And that’s going to take a little time. And so so what I am just leaving that future agenda item as is unless anybody wants to add anything. Additionally, I did put the annual report and presentation on as a future agenda item. Anybody have any other agenda? Okay.

1:55:39
I just wanted to ask, because the June meeting is the last chance to finalize what’s going to be presented or sent to council? Do you need to nominate a couple of pairwise meetings to work on it in the interim? Or do you think it can happen in the council in the in the meeting itself?

1:56:03
I think we’d be wise, I’m sorry. I think we’d be wise to do it. People are here to get some people together to go over the letter. And to determine it beforehand, and then bring it to council for any further discussion at the board. Bring it here on the board.

1:56:21
Okay. Do we have a problem with a committee versus a working group on

1:56:25
that? It just as long as it’s two people or less?

1:56:29
Well, how about, Okay, why don’t you work on somebody else? Instead of me? Well,

1:56:37
I don’t like working on it. But that throws it into three and then it has to be a meeting.

1:56:42
You could have a serial to have one group have to do to do like, convert final rework it and then somebody else converts it to PowerPoint, you know, or list of topics for public invited to be heard. There’s lots of ways to break it up into two committees.

1:57:02
Okay. Well, let me ask for who wants to work on that. Lonnie is one Eric is another. Okay, Sheila. Okay, well, I’m

1:57:12
sorry. Yeah, but I think you’ve got a full load I well, we can

1:57:16
have as many people as we want. We just have to meet to

1:57:21
talk about it in pairs. Right? Yeah. Okay. Okay, that includes emails.

1:57:31
You can email your outcome of a meeting to David, and then he can send it out.

1:57:36
And then if we’re, if I’m discussing something with Dave, only he and I can email right.

1:57:43
Okay, you folks, we don’t, we don’t need a chairman or anything. But a few folks will communicate back and forth on the report, and how we might make the presentation, the bullet points and all that stuff that we talked about.

1:57:58
I think we have to be more specific

1:58:02
things that we talked about,

1:58:05
pointed me to back and forth things is when I’m worried

1:58:07
Oh, okay. Well, who wants to be in? Should somebody want to be in charge? I’ll be in charge. Okay, you’d be in charge. And you take the lead as far as contacting our lane, and Eric, and Ronnie. And getting that together? No more than two people talking about it or communicating the water in any given time. And then when you’re done, you send it to me. I’ll review it. I’ll send it out. I’ll give it to Ronnie the next week. That’s all like plan.

1:58:39
Okay. Anything else? Yes. Just wanted to talk real fast. The transportation mobility plan asked if they could meet with us in June and it is on the agenda. It asked for it. And our handout that you just got are what I call starter questions so that when we do get together, the art will be most efficient in our time, because we’ve got a pretty diverse organization here, that we should be able to come up with some some answers.

1:59:10
So they’re in our during the intended retune. I’m sorry, they’re on the agenda for

1:59:15
June, we have one new agenda for joining. I don’t know about an hour ago, they asked him about 45 minutes

1:59:22
and tell how much we did. I don’t know if depends on what I’m doing. Because I’d ask I’d ask for an hour originally, but if you want less than that all about

1:59:30
well, I don’t know it’s we always have an account of the agenda. Like a lot of us wanting the

1:59:38
idea that that’s going to be our last to be able to put our presentation together. Yes, may we may be wise to leave a little bit more time to the bath. So maybe making the transportation update. See you can make it a little shorter will give us a little more time to allow ourselves Get this off to

2:00:03
the roots coming to the lead, transportation

2:00:06
mobility plan and Greenwald’s will be here. And I think some of the people from that

2:00:13
committee that we’re gonna have a tight agenda. Well, no, wait a minute now John won’t take all that much time all he needs us layout vi E. You can do that in just a few minutes. Okay.

2:00:25
You come in July? I do nothing.

2:00:31
All right, fine. What is Le J going to do? I’m sorry, what is LH J on the agenda

2:00:37
level? 30. That’s just a future. That’s just future. Oh, now we talked about that. Okay.

2:00:52
I do think this is a remarkable board. All right. Anything else?

2:01:02
These really fancy a whole board at this point.

2:01:05
I’m sorry. We have a full board. Yes. Yes.

2:01:08
They be looking for

2:01:11
volunteers in I mean, will they be a policy that will have openings for sure.

2:01:19
We can get you that information. I think the next appointment to the senior board would come at the end of this year. Okay, so let’s verify that. And then why

2:01:29
don’t I just want to see if we’re having a board, why would we want to before at full board? Why would we want to propose that we would?

2:01:36
Well, there are terms that everybody has and I don’t know when terms in but does

2:01:42
anybody have a term in the summer?

2:01:45
Not this summer, but then a year? Mine

2:01:52
I’m only here for a year.

2:01:53
Oh, you’re on finished term of Beth. Right. Exactly. Re up. Okay. This is getting going. All right. Anything else? All right. I’ll entertain a motion for German moves. Eric, all right. All those in favor say Aye. Any opposed? Carries