LHA Advisory Board – April 2024

Video Description:
LHA Advisory Board – April 2024

Note: The following is the output of transcribing from a video recording. Although the transcription, which was done with software, is largely accurate, in some cases it is incomplete or inaccurate due to inaudible passages or [software] transcription errors. It is posted as an aid to understanding the proceedings at the meeting, but should not be treated as an authoritative record.

Read along below:

Unknown Speaker 0:00
call the meeting to order at 902 to call the roll call and

Unknown Speaker 0:06
talk to me

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here.

Unknown Speaker 0:11
Carrie Snells. Here, January.

Unknown Speaker 0:17
And then staffs, we have

Unknown Speaker 0:20
more installs on your day.

Unknown Speaker 0:24
Next up on the agenda is the approval of minutes from our March 12. Political and board meeting. Do I have a motion?

Unknown Speaker 0:33
Second?

Unknown Speaker 0:35
Motion in a second. Any discussion on this?

Unknown Speaker 0:42
All right.

Unknown Speaker 0:44
Let’s have a vote. All in favor say aye. Raise your hand.

Unknown Speaker 0:51
Any opposed? Any abstentions? All right, motion passes. Number three.

Unknown Speaker 1:02
Number four organizational updates. So I don’t have any today we’re going to consent to that when I mentioned anymore, but I think

Unknown Speaker 1:11
well, actually, we can mention we do have a couple of hires coming. So we did hire a new community manager for the suites. Jonah started yesterday. So getting that on boarded. And then we are waiting for our clinician positions to post so I was going through the city HR budget approvals process in the financial system now that we’ve that’s our relation, right? So Tesla is

Unknown Speaker 1:37
getting ready to interview some people who have maintenance, we certainly have a change.

Unknown Speaker 1:43
We hired from within the maintenance supervisor hire Patrick, Brian, to take that position. So he started to go Yeah.

Unknown Speaker 1:54
And so we have opened up the maintenance position at Spring Creek and Palmer to backfill him. Because that’s where he was, where he was, yeah. So alright,

Unknown Speaker 2:05
I’m coming back from my mask. I love my mask upstairs. I might. And of course, the next items are mine.

Unknown Speaker 2:14
I just had coming off of a cold, and I feel fine. But I was gonna do that as a prevention for you all. So I’m gonna run up and then get it in a moment. We’re just going to use to get smoke. Yeah, it was very mild, it wasn’t that bad.

Unknown Speaker 2:29
So number five in developing product updates.

Unknown Speaker 2:33
So I think

Unknown Speaker 2:35
what we have going on at the moment, we have village on Main under construction.

Unknown Speaker 2:42
That is going well, we just moved the second phase back in. So we’re getting to the point where people have lived in the first phase for about six weeks, I’ve been back for about six weeks. And we’re getting down to the nitty gritty, we’re talking.

Unknown Speaker 2:58
You know, there is no such thing as a perfect project. And so we’re going working actively with residents right now to go over all the little stuff that they didn’t necessarily think of at first, but now they’re they’re living in it and having little tweaks they like or questions about certain things. So

Unknown Speaker 3:15
we are working a lot of residents right now to make sure that everybody gets their needs satisfied, or we help explain why that certain request can’t be granted. So we’re doing that a lot right now at the lunch. We’re about to start working in the lobby, I think they started hanging up the plastic in the lobby, to do work in the atrium area yesterday, the classes to keep because it’s gonna be quite dusty. So trying to keep the dust down as much as we can. But that common area work is starting exterior work won’t be until at least the end of May.

Unknown Speaker 3:50
So we are rocking and rolling there.

Unknown Speaker 3:54
Most of the feedback that the residents think the units are beautiful, and we’re addressing all the little stuff. But overall, everyone has said that the hood we’ve had no complaints about the hotel stays. And then people are generally super happy with the improvements in their apartments.

Unknown Speaker 4:13
So that’s the update there.

Unknown Speaker 4:16
And then

Unknown Speaker 4:18
doing a lot of work on hoever right now on a sense at overcrossing really trying to get to that July closing date. So there will be a flurry of things between now and July. Going through the board coming through here doing final design tweaks because building permit applications have been submitted

Unknown Speaker 4:38
and really trying to get ready for closing so there’ll be a lot of money moving in the next two months.

Unknown Speaker 4:45
We’re also waiting to hear about from Colorado Health Foundation about the funding for the Early Childhood Education Center. It does appear we are getting an award. They are just fine tuning the milestones for that they would like

Unknown Speaker 5:00
has to meet. And so we’re waiting to hear the big news and how much the award will be.

Unknown Speaker 5:06
The remaining gap as of today is $2 million.

Unknown Speaker 5:09
We’ve got the Colorado Health Foundation we requested 2 million from. And then we also still are having conversations with along with Community Foundation, because I do want to help as well. And we’re just gonna see how it all the puzzle pieces fit together. So all of that is quite active at the moment.

Unknown Speaker 5:27
We’re going to be Zinnia is going extremely well in construction is on time. And we’re we started the lease up conversations, getting the entire team working together to plan for that lease up is expected to start actual movements are expected to start in about October and go as long as it takes. But bluebird boulder which is the sister project to this one that just finished construction in December they least up in 30 days. And so we’re lucky that we’re coming in right after that one because there’s lots of lessons learned it’s virtually the same team except for switching out Loma housing authority

Unknown Speaker 6:06
on that on our project. And so there’s a lot of lessons that they

Unknown Speaker 6:10
came back with after the bluebird except to get us going very smoothly. So we’re prepping for that. We’re going to talk about other sweets area in just a moment. So I’ll hold that one.

Unknown Speaker 6:23
And then generally talking to the developers of Apple commons, if you recall, our phones came in at about the same time as a cent asking for city funds. And they went in for like tech awards at the same time and were not successful. So they’re preparing to resubmit in August. So we’re hoping we’re talking with them about how to strengthen their application. And so if there’s anything regarding that to kind of bring back that will happen between now and August

Unknown Speaker 6:53
and we’re working on a bunch of ideas that are keep flying at us keeping contacts with partners like MTO, who’s continuing to try and work in Longmont on future stuff. I’m just keeping those conversations going to see what could be or are further out future pipeline

Unknown Speaker 7:12
so that’s good

Unknown Speaker 7:15
so have any

Unknown Speaker 7:23
questions

Unknown Speaker 7:29
right number six, I was

Unknown Speaker 7:33
running missioners sweets, me and my.

Unknown Speaker 7:38
Okay, so something that will be coming to the Board of Commissioners, most likely at the main meeting is an easement for the construction of the Dry Creek Trail which would go behind this week’s this has been a trail connection that’s been in plan for a very long time.

Unknown Speaker 7:55
The easement the land behind the sweets is on jointly by the city and the LFA. And so if it was city to city, that’s kind of a separate story, they don’t really need an easement from themselves, even if it’s different divisions of the city working on the trail and versus the ownership of the land. But we would need to record an easement against the land for LA che and because there is an active option agreement with Element Properties to do future work back there. So going back a little bit, the history on that when lhsaa was trying to get Fall River built in about 2018 they approached the city to try and sell off or have the city buy into the back portion of the land including Where’s any of us so back inside so they couldn’t close on the loan in Fall River

Unknown Speaker 8:51
because they didn’t have enough cash based on where they were sitting at that time. And so that then triggered trying to find solutions, which this was the solution that we kind of narrowed in on so the city paid the city’s affordable housing fund 750,000

Unknown Speaker 9:15
And

Unknown Speaker 9:16
it’s kind of hard Boulder County Assessor

Unknown Speaker 9:21
know and I’m not sharing either just like you know the assessors and then share for you.

Unknown Speaker 9:49
Right world

Unknown Speaker 10:00
A

Unknown Speaker 10:04
member of?

Unknown Speaker 10:19
Ours

Unknown Speaker 10:26
share?

Unknown Speaker 10:29
Yeah

Unknown Speaker 10:35
there we go. So

Unknown Speaker 10:39
the city

Unknown Speaker 10:41
for 750,000

Unknown Speaker 10:44
purchased all of this. And so

Unknown Speaker 10:49
if you see this

Unknown Speaker 10:52
so this is when you’re looking for property, city of Longmont at all.

Unknown Speaker 10:58
So we own the majority of the city owns majority interest in the property

Unknown Speaker 11:04
and has full operational control of the decisions on the property. And the reason that was created this. This was before

Unknown Speaker 11:16
the merger. And so what we wanted is the current putting 750 with the housing authority to block an affordable housing project that the city was interested in. And so in that agreement can’t be unreasonably withheld. But we have the city has the majority interest in this.

Unknown Speaker 11:37
And so building there’s a sweets, right, yeah, yeah. We’re sitting in relationship right there. So originally, originally, it was one property altogether. And then we split off as part of that deal. So this is what’s left.

Unknown Speaker 11:53
So is this because I know that there are people down there who have complained about the fact that they can’t get over this village? And the piece? Is this going to give them a way to get over that the trails national? Yes.

Unknown Speaker 12:08
So

Unknown Speaker 12:10
do I go back to sharing? Well, let me show you the connection will show on this concept. Let me share this one.

Unknown Speaker 12:25
So here’s the here’s the trail. This is a very high level concept version of the trail here, these two connections, it’s just going to be one, it will be either this one or this one. But because this is still in concept, but there will be one connection to that trail that leads into the central area.

Unknown Speaker 12:45
properties. So the easement will be coming to the board, because parks is ready to begin construction this year on that trail connection. So but in preparing for that, we had to have conversations with element

Unknown Speaker 13:01
about Okay, so the trail, here’s the trail, here’s our easement that is needed for that we negotiated the size of the easements, really trying to make sure we didn’t shoot ourselves in the foot later with what we could develop on that back land. And it turns out, we came to a win win solution where everyone has is getting kind of the maximum that they could get out of this. But what with the option agreement, which is with the city, but element needs to start planning work cap here, according to the option, they need to obtain a lie tech award on this backlog by the end of 2025. In order for this option to hold as is.

Unknown Speaker 13:42
And this easement we were reviewing the option to see if this easement would trigger anything other than consent from element which we essentially already have, that it wouldn’t trigger any changes. But element does want us to start talking us meeting the city and the only che talking about what we want to do back there so they can start planning for that. And so at some future time coming soon, we’re going to be bringing this conversation to the board as well. And then working with the city to since it’s a really big mix of people. So we wanted to start the conversations to start getting, you know, seed planted in mind about what we would like to see happen back there. According to this, there’s a building is feasible that serves about 63 units. That’s not really specific to any sort of unit mix yet. It’s just a bubble with number of floors. But we need to start thinking about this so element can start planning for lights have been more than 2025. So if we put another building back down, does that mean it’s going to be pretty much the same population as sweets? That’s the decisions that we need to make. There are options when we originally talked about this. I think one of the things that the

Unknown Speaker 15:00
In

Unknown Speaker 15:02
the council advertising board, you have talked about this, wanting to create maybe not permanent supportive housing here, but maybe

Unknown Speaker 15:11
the next layer up of affordable housing. So that there’s, again, we went to visit that place in

Unknown Speaker 15:19
Denver, Aurora village is sort of showing is processing down through to get out of permanent supportive and move into, you know, affordable housing

Unknown Speaker 15:33
councils also talked about part of what they had at that facility was the doors house, which was,

Unknown Speaker 15:41
which was

Unknown Speaker 15:44
more of a shelter, for the shelter connected to permanent supportive housing and affordable housing. Again, what they indicated is its success rate was pretty was higher than normal, because people are adjacent to housing and ever seen.

Unknown Speaker 15:58
And it was there. And so those are things that I mean, think about in terms of what they want to do. So a lot of decisions to be made. But to your point, you know, there’s a certain point where we need to look at diversifying

Unknown Speaker 16:13
the different different populations there, or

Unknown Speaker 16:18
what’s the consequences are for the individuals with success, so that they can be more successful.

Unknown Speaker 16:27
So some things to consider is this is not in a QC t, which is that Dolores house model, one of the critical success factors was it was in a PCT so that the shelter itself couldn’t be included in tax credit basis, we don’t have that option here. So if it was going to be something like that considered, there would have to be other funding going in. If it was something more like the transitional to the next phase up that obviously units will be, could be like, like tech eligible. We’ve also talked about including enough commercial or flex space to produce to provide services, office space for services.

Unknown Speaker 17:06
So those are just some things we talked about so far. But if this board wants to make a recommendation to LJ, this is what we want to start thinking about.

Unknown Speaker 17:17
It isn’t an enterprise zone, which I think we need to do better, is figuring out how to bring it up, for example, to

Unknown Speaker 17:25
affordable housing

Unknown Speaker 17:27
process because

Unknown Speaker 17:31
people that support organizations, and you weren’t getting their tax deduction, if the project is qualified through its own way.

Unknown Speaker 17:42
So there’s a different revenue model, we’re gonna have to figure out was that for our projects

Unknown Speaker 17:52
on the other side of it, the reason it’s rolling sense is because but for the city doing it as part of the connection,

Unknown Speaker 18:02
we if we develop that backlog, and we’re actually required as a developer,

Unknown Speaker 18:08
so between the drill work that they’re doing, and the landscaping, that actually isn’t cost savings, to the development of that back parcel, because that’s not something that we actually learned next. And there’s within the Eastman that may help towards the projects, open space requirements. So if you see some pocket parks here and such, we might be able to count that so there’s some added advantages for both sets on this so I couldn’t really happy we were able to come to a place where nobody had to really give up something they wanted or the easement

Unknown Speaker 18:46
word you know where the trumpet was two points. So

Unknown Speaker 18:52
it makes him to tell me you’re back to the other

Unknown Speaker 19:04
side

Unknown Speaker 19:07
so

Unknown Speaker 19:09
you can see that there’s already a sidewalk here

Unknown Speaker 19:14
those gates, so it’ll connect there.

Unknown Speaker 19:19
And then those individuals can take the internal sidewalks or you could actually then go find her over and then connect to the west side of over

Unknown Speaker 19:34
then then it’ll go

Unknown Speaker 19:39
all the way.

Unknown Speaker 19:41
And I

Unknown Speaker 19:43
just connected 67 for the for saying two things.

Unknown Speaker 19:48
We’ll get over the whole web able to get over over using

Unknown Speaker 19:54
strictly walking.

Unknown Speaker 19:56
Well, really? Yeah.

Unknown Speaker 20:00
Was

Unknown Speaker 20:06
there any initial thoughts on desires for this development? Or do you want to ruminate and come back if you want to make a recommendation to the board once we’re ready to bring it?

Unknown Speaker 20:19
So it sounds like we got one or two possibilities. It’s kind of like before the housing that we’re offering now, for the after housing, like what the next step level, right, and that’s kind of the two different options. Or, I mean, you could even look at your family housing.

Unknown Speaker 20:36
No, that was one of the original thoughts. There was a lot of ideas have been thrown out. Elements of war a long time ago talked about working with together, which works with youth exiting homelessness.

Unknown Speaker 20:51
There was talk about family housing, because that’s what the artist city needs assessment shows is the top thing.

Unknown Speaker 20:59
The Boulder shelter has said, care, you know, there’s these theory theories that go with it, two philosophies of you can don’t over concentrate without doing it very well, like this campus mode is an idea that it has to be done very well.

Unknown Speaker 21:16
And then there’s also like, there’s a, there’s a market to consider here, too, in terms of, there’s super, there’s access to employment and commercial and now a trail. But also, we want to see what, it’s just an odd space, right. It’s not part of a more established residential neighborhood, although there is a residential proposed for across the country.

Unknown Speaker 21:45
So it is a changing area. So I’m sure that our market study would show us some stuff to meeting the market study that element would do to prepare for this. So

Unknown Speaker 21:55
Zinnia is mental health partners, right? This is going to be they they administer the vouchers for older shelters, and Minister services, and helps with the, you know, that coordinated entry and bringing that fed people off of the system.

Unknown Speaker 22:17
So

Unknown Speaker 22:19
Well, I think it would be nice to think to, you know, think about a little bit more. I don’t know if you guys could send us a little blurb that says, here’s your options tucked in or something like that, and then come back.

Unknown Speaker 22:32
That’s my two cents.

Unknown Speaker 22:35
Now one of the early designs for it. So we actually looked at theoretically,

Unknown Speaker 22:41
similar to what you have down here by a committee.

Unknown Speaker 22:45
We’ve seen this small town goes, Yeah, we one of the early designs that we talked about was actually adding something like that for family housing again diversifies the housing.

Unknown Speaker 23:00
But

Unknown Speaker 23:07
yeah, I think we need to see what it’s like, once the thing is in here.

Unknown Speaker 23:17
Yeah, that might be part of market study.

Unknown Speaker 23:22
Because

Unknown Speaker 23:29
it would suggest just going back to that schematic, I think there was a note, they said that there’s currently 150 parking spaces are 200 units. If you change the use, like you guys are thinking about are kind of talking about, does that change your requirement? And if so,

Unknown Speaker 23:48
you know, that’s a pretty tight site it looks like so what’s interesting is parking is an parking

Unknown Speaker 23:57
generally for affordable is something that is staff is on the city side is preparing to take the council they’ve taken an initial discussion to council on it here a few weeks ago. When it comes to permanent supportive housing, a lot of studies are showing that they are severely over parked meaning they have way more parking than necessary, which we’ve seen at the suites. With before we had construction going on how empty it was. Some of the ranges go from either point one five parking spaces per unit up to point six or so. But nowhere near one to one meaning one unit per party per apartment. And so there is a depending on what use we put in and what type of housing, we will be looking at a mix because we’ll have 82 plus 55 But permanent supportive housing and they’re showing it right now at point 75 per dwelling unit which is still quite high.

Unknown Speaker 24:54
So parking is something to certainly look at and see how this how

Unknown Speaker 25:00
Math all adds up. But so far parking at this site has not been a concern with the space that we have. Even when we did the parking study, we looked at different affordable housing projects and market rate housing. And it was really interesting. Chris one was one that we’ve worked out, which is a 60%, ami part project. It was it’s 50%. Part.

Unknown Speaker 25:27
And so, and that’s kind of a trend that we’re seeing in the reason that they look at Brisbane

Unknown Speaker 25:35
specifically was really, because that’s most of ours are actually age restricted, which creates brings a different component to this. And so yeah, the

Unknown Speaker 25:46
second part is Well, I think that was to do

Unknown Speaker 25:51
anyway, and we’re definitely seeing the trends.

Unknown Speaker 25:55
You know, 50% tends to be what we’re seeing in terms of working or lower.

Unknown Speaker 26:07
We always plan in some visitor parking, there’s a, you said, it’s 50%.

Unknown Speaker 26:13
Customer, so that includes

Unknown Speaker 26:16
yeah, that’s all wrapped in, like 50% of the parking lot is empty at any given time.

Unknown Speaker 26:22
Okay, did your family have?

Unknown Speaker 26:26
Any more of the same?

Unknown Speaker 26:29
Yeah, so that’s why we have to tweak it based on whatever type you end up putting there. Yeah, I think the thing you know, parkings, an interesting one that Josh brought up is, so we’re putting out our RFP for microphones.

Unknown Speaker 26:48
And that’s creating micro transit will work in conjunction with buses.

Unknown Speaker 26:56
So then your bus routes became more efficient, that basically reduces your travel time. That means it needs to you all did, I apologize.

Unknown Speaker 27:06
One of the companies that does this look like in Germany, Alabama, and all these other places, they literally took on a bus, it took 30 minutes to get from where you live to where you work. They came in with microtransactions today.

Unknown Speaker 27:20
And so one of the things that we’re not quite sure about that we’re going to have the length or the parking. And all of this is really once we implement micro transit, it actually makes it easier for people not to have a car within the system. And especially when you look at even market rate people that are struggling to pay market rate.

Unknown Speaker 27:45
You know, when you will see people slide down, and I think no card if the transit system really works.

Unknown Speaker 27:53
And then with the rail legislation that’s been there for now, you know, within the past, let’s say three years, I’m going to service before

Unknown Speaker 28:03
Denver, any of our veterans that are in their lives, that need changes. And so how we think of parking is probably going to be a wild ride over the next few years, hands on effort and time to enter one of the mega trends that is, so they give

Unknown Speaker 28:22
a different version of Uber and Lyft.

Unknown Speaker 28:26
In that instead of like when you call Uber, they come and pick you up or when they take you what micro transit may do is to say we’ll pick you up at the corner.

Unknown Speaker 28:38
Let’s say in Oregon, we’re going to 21st. So I walked the walk, they pick me up and then they’ll go pick up Warren, and they’ll pick up our lead. And then they just start dropping you off. So it’s like this combination of the bus and

Unknown Speaker 28:54
Uber, I’m not private, is private. So that’s why we’re doing an RFP. So then they’ll run it, there’s a cost to it. And then we’ll look at the cost structures based on income qualifications, which we already have different things in our system. So everyone will have to give something that what he pays will vary based on your income. And

Unknown Speaker 29:19
so yeah, there’s like two or three companies that are doing this all over the world and almost everywhere in are doing it it’s taking off. Because it just they know but systems are worth the system going on. Correct. So like if you need to get to Denver, you don’t have a bus stop near you. But you’re going to take a bus to Denver, use the micro transit for like that first last mile issue to get you to where you need to jump on the regional bus. Like right now I’ll take you to the Roosevelt though. When we finish construction or the transit station,

Unknown Speaker 29:54
it will take you there or it’ll take you to catch the bus that may be running up and down.

Unknown Speaker 30:00
History, okay, know where you’re where you’re voting, and then you just connected into the system.

Unknown Speaker 30:08
So that changes kind of I mean, as we’re evolving and looking at projects, these other pieces are going to change how we live in projects. Secondly, subsidized

Unknown Speaker 30:21
at least initially, and we just got a million dollar

Unknown Speaker 30:25
grant from Congressman that goes in with that in the appropriations. We also have

Unknown Speaker 30:36
a Grant Morrison V, in their innovative transportation systems. So it’s about four sentences about a millionaire. And then we’ll look at our transit plan.

Unknown Speaker 30:47
And then once we can evaluate the business case and how it works, then we can talk to RFP about the cost sharing model, because they reduce their operating costs. So first three years or whatever, you’re really testing this out.

Unknown Speaker 31:03
Watching the new class and

Unknown Speaker 31:05
calling out

Unknown Speaker 31:08
over cost.

Unknown Speaker 31:16
It’s like what Turkey does now? Is it fluctuated somewhat.

Unknown Speaker 31:25
But it’s a little more reliable, out moving.

Unknown Speaker 31:31
That’s where the Uber Lyft from again.

Unknown Speaker 31:36
So right now, where’s the closest bus stop to here? Is it

Unknown Speaker 31:42
it’s, I think, sunset in Hawaii sunset and one night teammates, you have to go out and around to get to that for you to cut through religious peaks. But right now, that is a challenge.

Unknown Speaker 31:59
And frankly, a lot of the folks that want transportation here, those that can’t make it, they probably should be using USSR or something else.

Unknown Speaker 32:14
So maybe I’ll put another agenda item to circle back. I’ll put together a blurb on the options that have been discussed so far. That does not that’s not all encompassing.

Unknown Speaker 32:26
more creative.

Unknown Speaker 32:28
Power.

Unknown Speaker 32:30
Right, made my sorry, one more question. And that all leads complete sense about how the current sites are going to be overburdened.

Unknown Speaker 32:39
But you’ll have to have some for phase three. And so I assume that you have to have some kind of a shared parking agreement with Zinnia or sweets, who gets foresee an issue with the partnership agreeing to that or the like, I don’t have any idea what that process really looks like. And if you have to go back to the original equity provider to get their approval isn’t going to be my back seat. Now, we did do a shared use agreement ahead of Zinnia. When it came to it wasn’t specific to parkade and trying to recall exactly what it was for. But there’s our the model has been used so far has been in the suites. And so we would hope to replicate that. And really the me this parking, can you see my cursor, I’m not sure if you can.

Unknown Speaker 33:28
Okay, the parking in this southeast corner, that is still on suites property, but Zinnia residents are going to use it. They’re not going to only be restricted to coming back here. I mean, it’s going to be open parking for the campus. So we’ll make sure to plan for that ahead of time as needed.

Unknown Speaker 33:50
I’ll let you know that the very high level concept plan for this entire campus also includes a building in the southeast corner that is completely not planned out at all has no option agreement similar to this phase three at all, but there is room for another building. Again, we got to look at making sure we have the parking situation figured out but

Unknown Speaker 34:14
that is a potential for some day.

Unknown Speaker 34:18
Okay.

Unknown Speaker 34:21
Yeah, thank you. Yes.

Unknown Speaker 34:24
What’s required screen updates.

Unknown Speaker 34:40
Okay,

Unknown Speaker 34:42
I’ve been working on this quite heavily for the last couple months. So the voluntary compliance agreement was executed they the LA chain had been working on it for quite a while and the city was assisting and then it was finally executed in 2020 and

Unknown Speaker 35:00
Did the when the city and lhsaa came together, the group’s the staff to both sides worked on

Unknown Speaker 35:08
all but one of the items all the way through 2021. And the last item that I came on and picked up when Catherine retired, was performing the property conditions assessments for accessibility for all the properties and using HUDs format and you fast standards to hire a third party consultant to go through and do an independent analysis and list all the deficiencies and a seven year timeline for fixing them. And so we did that and finish that in early the end of 2022. And submitted that to HUD.

Unknown Speaker 35:51
And this was the last deliverable on that voluntary compliance everywhere. And then how to hang on to it for about 10 months. And in November of 23, they

Unknown Speaker 36:05
came and said, We want to see more things.

Unknown Speaker 36:09
Honestly, that you fast standards were written in the 80s. And they have not changed since. And so interpreting those regulations is a very interesting job. And so they wanted to see things that we did not include like water fountains, and dumpsters and much more nitty gritties. So, since November, we brought back in that consultants and redid the assessments go into that extra level for HUD. And we just submitted those back to them April 1. And so we are now in the waiting game, again for HUD to review those and hopefully sign off that they are complete. And then that would complete the deliverables of the voluntary compliance agreement.

Unknown Speaker 36:55
However, like we have seven years to complete the increments, so we’re always going to have to be recording to HUD during that time. But it wouldn’t be we have met the checklist of items that we have to compete for this agreement. So I’m crossing fingers that we are able to sign off here soon, however long it takes them to actually look at it, to sign off on that VCA. But what I wanted to give you a sense of is the amount of work that we need to do to have these properties be 100% up to you fast standards for interiors, and APA a new fast for interior comments and exterior. What does the seven years actually start with started? We’ve started it in 2023. That’s what we started at, because that’s when we submit the original report. So we started doing corrections throughout 2023. And we’ve got a

Unknown Speaker 37:49
shared worksheet with maintenance where they go in they do it take a photo, verify it and turn it into the thing so that when at the end of each year, that consultant comes back and checks those corrections and certifies that they’re done correctly. So we will have him on board for quite some time. So here’s our total corrections, as valued by the province. And we know that these are not actual costs, because when we started doing the work and went out and get concrete bids, for example, they were about five times higher than what the consultant put in, because he’s using just standard blue book stuff. But generally to get a scale for the amount of work that the property is needs to do over the next seven years to get completely compliant.

Unknown Speaker 38:33
It was $350,000 worth of work. And to date, which really is in the first year we’ve completed 158. And that would not have been possible without accessing the city’s CDBG and arco grants. Because we’ve been some of the bigger ticket items that lmha staff will never be able to just do on our own.

Unknown Speaker 38:53
It needs to be contracted work. So we’ve completed about 45% of that work already, of course considering that some of that is priced based on the blue book values. But

Unknown Speaker 39:06
just wanted to give you a sense of what we’ve completed. And then what we still have to do. We did complete most of the big ticket work. There’s a couple big ticket items left, which I’m trying to while we still have access to CDBG CD funds through the city. I’m trying to see if we could work out some funding swaps on the back end to help make that happen. Because those would be big hits to the property budgets. A lot of them are very small things that just require maintenance labor, we just need to space them out into overtime.

Unknown Speaker 39:38
So

Unknown Speaker 39:41
yeah, that was on Main is getting completely done with the rehab. So he is the same consultant we have on board to kind of do punch walks with us and sign off as we go. So it will be 100% Done.

Unknown Speaker 39:52
Carrie, what was your question? Yeah, I’m looking at

Unknown Speaker 39:57
wearing when the projects are done

Unknown Speaker 40:00
level of incidents that just basically in line with the, you know, the renovations and work that we’ve been doing, or have there been any decisions that have been made to like just like, hammer out more things that one property first before moving on to the other. Let me give you a little, little recap of the key points there. 615, may we prioritize because we sold it. So we completed that work, before we sold it. That was more of a a good partnership decision, that wasn’t a requirement of the sale. But we didn’t want to sell several people with disabilities.

Unknown Speaker 40:41
These are properties that didn’t have

Unknown Speaker 40:45
that’s more of a moral immoral thing.

Unknown Speaker 40:50
I will also say that a lot of these completion percentages are based on not necessarily the number of corrections. But if you have concrete work worth $25,000, and then $6,000 of small improvements all added up. If you complete the one concrete work, you’re gonna shove it, it’s actually very far complete. But there’s still a lot of numbers of things to do. So that’s why 1228 is at 90%, because we did have a concrete ramp.

Unknown Speaker 41:19
And then, like Fall River didn’t, I’m sorry, Spring Creek didn’t have any concrete work to do. So that’s more of a bunch of little things. So that’s why it looks way low. And then the lodge and Hearthstone when you look at the list for large and Hearthstone cabin or maintenance,

Unknown Speaker 41:37
maintenance tech there, he’s actually completed a ton of items, but they were the little one off ones. And then the lodge has one big concrete project left, which is why it looks behind from compared to Hearthstone. But if you looked at the list, he’s been hitting a ton of items. So it’s a little bit there’s stories behind the numbers for sure. So the need is kind of underestimated, because I would say yes.

Unknown Speaker 42:01
But but some of them like he, he puts in cost for labor, it Kelvin goes and does it, it doesn’t actually cost us anything, but it has value to the improvement. So it’s a little bit it’s not the most perfect calculation, but it still gives us an idea of the level of work that needs to be done.

Unknown Speaker 42:21
So this is more

Unknown Speaker 42:24
why we’re working on in the background is to try and get these done as soon as we can, but also considering staff capacity, and then in some instances for the big ticket items. Capacity. Okay. So ideally, we want to be soon as possible, we have until 2030 Min.

Unknown Speaker 42:46
mean completely 45% of it in the first years, but we wanted to show her that we’re taking this seriously, we’re not blowing this off. So also please just accept that.

Unknown Speaker 43:00
But that’s actually pretty good.

Unknown Speaker 43:05
Progress in one year.

Unknown Speaker 43:09
So that was that was the update. So according to the lhsaa side, we have fulfilled the voluntary compliance agreement for 20 for HUD to get us final word and continuing to do projects.

Unknown Speaker 43:23
Going to number seven, I think that the resident quality of life

Unknown Speaker 43:32
I do have an update on the cares program.

Unknown Speaker 43:36
We have that meeting yesterday with the cares team at the city. So we’re going to have a representative for the city at the coffee and conversations tomorrow at the suites to help residents who qualify for those services that brochure

Unknown Speaker 43:52
to help them get that going. There’ll be some ongoing work to help get the

Unknown Speaker 44:00
lhsaa residents and then the larger constituents larger residents than any other householders

Unknown Speaker 44:06
qualified for that there are some changes that have to be made outside the program but yeah, we’ve got about

Unknown Speaker 44:20
going to number eight release zero part of data operations operations report

Unknown Speaker 44:35
my best

Unknown Speaker 44:39
so we have

Unknown Speaker 44:41
we have our usual big shatter for math. We’re still waiting to hear from the cleaning company whether or not that one sort of innovative cleaning procedure is going to be working.

Unknown Speaker 44:57
And then so forgive me I’m not

Unknown Speaker 45:00
Janet,

Unknown Speaker 45:01
she knows way more than I do.

Unknown Speaker 45:05
But we have a lot of properties that are occupied now to present.

Unknown Speaker 45:10
Things are going much better. We moved our maintenance team around, like, you know, we’re hiring for Fall River Spring Creek. What we think that, you know, goes into the properties.

Unknown Speaker 45:24
We’re also working on the landscaping company. We’ve got the bids in for that that I need to review so we can get Netscape to grow.

Unknown Speaker 45:32
Spring season.

Unknown Speaker 45:37
So far,

Unknown Speaker 45:40
Briar wood, we haven’t traveled on my team up before us

Unknown Speaker 45:46
reopening requests again, yes, I think with Briar wood, some we have one unit that just needs some paint. We talked about that this morning, which is repeat inside and do a couple small things that won’t be ready to run.

Unknown Speaker 46:02
The Brian that was some of the Murphy’s Law to just got done.

Unknown Speaker 46:13
Remember, how many of you have ever Yeah, we have two men that I think

Unknown Speaker 46:18
the other two that were recently, which means two things.

Unknown Speaker 46:23
So just coming out of mine haven’t been able to pay rent. I know one of the things that we talked about when we have those openings is

Unknown Speaker 46:33
talking to Jennifer Siebel. And seeing if

Unknown Speaker 46:38
how we can get potentially their clients in that actually qualify for housing for W’s community project.

Unknown Speaker 46:46
Because that also propelled

Unknown Speaker 46:49
us still property.

Unknown Speaker 46:52
But we obviously have our rules were there and

Unknown Speaker 46:56
we’ve had a few conversations.

Unknown Speaker 47:00
Do you have these houses transition?

Unknown Speaker 47:07
This maintenance personnel. So that property gets split between the village on Main and Briar woods, so it’s Patrick.

Unknown Speaker 47:16
You just they just did the switch all the all the maintenance team that didn’t move from property property, did that on April 1 with Patrick taking off supervisor.

Unknown Speaker 47:26
So Idelle is at Spring Creek.

Unknown Speaker 47:31
Neighborhood senior

Unknown Speaker 47:35
Randy moved to the suites.

Unknown Speaker 47:38
Kelvin still at lodge in Hearthstone, Patrick moved to village on Main and Briar road, and then we’re hiring for Spring Creek Fall River.

Unknown Speaker 47:48
So I know that you guys talk a lot about the flooring that was over there a basketball senior is there. Yeah.

Unknown Speaker 47:58
I guess yeah, we’re reaching a critical point. So I have four active insurance claims. We filed one each for the professional liability and general liability policies on the smaller policy and the architect.

Unknown Speaker 48:18
Palace has moved in the material supplier. So there are insurance companies involved now as well.

Unknown Speaker 48:25
There, we are looking internally about what steps to take to make sure we don’t get too far down too far away from that timeline to make sure something happens. I just spoke with Doug spine or risk manager yesterday trying to say how do I get these insurance companies to move how do we how do we like buyer and make sure that this is happening because we’re having we’ve got residents complaining, obviously family members of residents complaining, we’re having it’s affecting Lisa, because we need a plan. And so the materials supplier wants to try and talk about options as well. Because at this point, we got to get something sorted. So we’ve got a lot of

Unknown Speaker 49:13
room there timelines in protein

Unknown Speaker 49:21
where we have to make when you take certain actions. And so we are working on taking those actions based on the timelines. And so I think we’re going to schedule

Unknown Speaker 49:35
an executive session

Unknown Speaker 49:38
with the housing authority for 16.

Unknown Speaker 49:43
Next Tuesday, so you have to figure that time now.

Unknown Speaker 49:47
It may be good for us to do the zoning executive session and see how we can invite you all into it. But there’s just deadlines coming and we’re going to take some steps which

Unknown Speaker 50:00
So I actually do think we’ll summary all the processes, right? So

Unknown Speaker 50:07
I’m sorry, being too slow right now, but we’re not in exact same

Unknown Speaker 50:14
order. It’s getting serious.

Unknown Speaker 50:18
I mean, it’s been serious for a while. But now we need, we need people to move. So

Unknown Speaker 50:24
yes, operations are giving direction for attorneys to start preparing certain things that I just needed

Unknown Speaker 50:33
more

Unknown Speaker 50:44
Russians operations Park,

Unknown Speaker 50:46
public health and safety of its

Unknown Speaker 50:50
right.

Unknown Speaker 50:53
Start off with the security company that’s at the Sweeps are mostly, you know, at the suites and going around,

Unknown Speaker 50:59
I’m added to that report, I feel like they’re doing us a really good job.

Unknown Speaker 51:05
One of our presidents in the suites actually called called in and bought some was breaking into Zinnia. And it was actually a security. So we’re good

Unknown Speaker 51:16
with our guns out and security.

Unknown Speaker 51:20
response.

Unknown Speaker 51:23
But I’m adding to those reports, I feel like they’re, they’re doing a great job, making sure things are secure. We found open doors and village on Main. There, they’re doing a really good job. And I think I talked to Chad daily.

Unknown Speaker 51:39
And they also serve as a lot of other properties here in town. So they have a pretty good idea of like current trends and what’s going on, on the multi families

Unknown Speaker 51:50
are healthy, do they get each of the properties once a week, or no, they’re there, they’re there every every night,

Unknown Speaker 51:59
every night on the weekend, so when we don’t have staff on property,

Unknown Speaker 52:03
we have them going and checking.

Unknown Speaker 52:11
So we, so we,

Unknown Speaker 52:14
we tried building attendance. And building attendance wasn’t working. So we and then we have agencies in those building attendance. So I’m just eliminated those positions, and we’re moving that funding over. And then we have to use

Unknown Speaker 52:31
and then we have to use our balance over to carry us through this year. But then that were budgeted in next year for the other properties.

Unknown Speaker 52:40
It’s, it was really interesting.

Unknown Speaker 52:44
So when we had the situation that drove the decision, and Sarah can jump in,

Unknown Speaker 52:50
where we made the decision pull security and literally threats

Unknown Speaker 52:54
to ninja growth.

Unknown Speaker 52:58
And we saw the building do this. And then we ran out of money. Or we didn’t we said okay, we’re not going to do this. And we pulled security

Unknown Speaker 53:08
to do this. I mean in so direct correlations, and into just the the atmosphere that was going was interesting.

Unknown Speaker 53:22
Sara, I seen him interact with people, and they actually get along really well with the residents. And so it’s not like it’s a lot of security and how

Unknown Speaker 53:34
they talk to him. They mean it’s really this unique symbiotic relationship that they have with each other. That is interesting to see. Because when we initially when the previous Ellijay had security there, it was completely different. And so for us, it really hits you got to get the right company and and how they work. And then I think part of what we’re able to do is structure the contract to where we’re looking at our property.

Unknown Speaker 54:02
So prior to this company, and prior to the city, LH LH, they had security this which is basically they slept on duty, the answers and find them locked in a room villain, you know, so just doing this, there is a key issue. That’s that was really, like, really spiraled folks in peace in you know, their mental health in video conditions and people more than one person saying, oh, there’s people in Miami. So long story, history there. But now with this company, they built those relationships when they came in. And, you know, they know they know the players that are bringing people in the building, they check the logs, they knock on the door if they’re there after the time that they’re not supposed to be there, though granted. Do they open the door for them? Not necessarily but the resident knows Hey, there’s there’s Pete There’s more eyes

Unknown Speaker 55:00
Hear. So I think it’s been tremendous. Well, they have body cameras. So interaction, their body camera footage. And what’s interesting is, and I had, we had chatted numbers on us, as I didn’t have Sarah, I could call them and

Unknown Speaker 55:21
tell me what’s going on. And they said detailed reports

Unknown Speaker 55:25
every night of what they’re doing, and what what they’ve seen, and they already helped us get some situations that could have gotten really, really bad really fast. And it was, it was, you know, one was, they see someone walking in with a gas

Unknown Speaker 55:45
or gas.

Unknown Speaker 55:47
So

Unknown Speaker 55:49
they’re like, You can’t bring

Unknown Speaker 55:53
in traffic and gas came down to

Unknown Speaker 55:56
the pergola

Unknown Speaker 55:58
where there was just smelling gas, which means that we’re probably doing something else, and then get the gas in the unit, which then led to this check to when

Unknown Speaker 56:09
we did the proper noticing got in.

Unknown Speaker 56:13
There probably makes sense. Probably, well, it was a mess. It was I don’t know if they were, but it looks so

Unknown Speaker 56:22
talking to our narcotic detectives,

Unknown Speaker 56:27
they weren’t so sold on it. But

Unknown Speaker 56:30
there’s just too much initially there to say that they weren’t using it for drugs. So but they were it was security that alerted us to that. So

Unknown Speaker 56:42
we never would have seen that.

Unknown Speaker 56:48
Ever previous operations. And, you know, in advance for SDN as you deal with the issues on the front end versus let’s get to the point where you have like, significant react.

Unknown Speaker 57:02
So but anyway, what’s interesting is, and this is something we’re seeing, now see, why is that

Unknown Speaker 57:11
like double digits,

Unknown Speaker 57:14
multifamily complexes that are going to do the same thing. So this isn’t just affordable housing, this is common market rate housing, or they’re having to grow security. And and it’s not unique to long run. I mean, we’re seeing cities from Fort Collins to sell out, I believe the same thing because of all the challenges. So we need to think of future projects, probably budget for it, and then the financing piece. And then

Unknown Speaker 57:48
once the cameras in,

Unknown Speaker 57:51
they will have because of this because sending spaces and just moving there will actually have access for all the cameras and all the properties at that location. So not only are there they’ll be monitoring cameras, for all the properties,

Unknown Speaker 58:10
which is great.

Unknown Speaker 58:12
So security’s working great. Moving on the math.

Unknown Speaker 58:17
Property craft, the company that Lauren mentioned, reached out to them last week.

Unknown Speaker 58:23
We’re waiting for Lisa to get back, we’re going to discuss next steps. And you know, where we’re at with the cleaning of one of the suites. They had a one of their basically the person that did a lot of boots on the ground work, she quit. So now some of their, you know, executive directors are having to get involved. And so the plan is to meet with them either later this week or early next week to really dive in on where we’re at and where we need to go.

Unknown Speaker 58:52
The cleaning company. Yes, property craft. They’re the ones that Harold, I think that should explain in depth, that they do a different type of planning. So it’s not all the demo, right? Okay.

Unknown Speaker 59:04
So that’s, that’s good. We got that rolling.

Unknown Speaker 59:07
We’ve got two met new math detectors that one one is at Village, our main, the other is at the suites and monitoring those getting some good good indicators of some activity. So you know, what do we do?

Unknown Speaker 59:26
Like the one at Spring Creek, we did test the wall. And so now it’s like, Well, are we at his property craft and that’s why we really need to get them to come and meet with us because we have some needs.

Unknown Speaker 59:40
The batteries and the metal detectors, no problems anymore. If they change that platform out to this newest version, and we are we’re in a in a good place about

Unknown Speaker 59:55
let’s see any questions on that piece? Mean? Again, this is more preventative.

Unknown Speaker 1:00:00
In order for us to see if these things work, we’re we’re seeing that they are forced was to kind of next steps and we want to do with the MetroTech years. Well, I think Harold wanted to get some for the city bathrooms, and really analyze that and, and I tried to follow up with Doug on the cleaning of some of them. So he, I think he had property, property craft clean, the memorial building bathroom, and I do not know where they are with that, but I think move into the bathrooms. And then eventually, you know, so we were gonna do

Unknown Speaker 1:00:37
Yeah, we’re gonna get 22 or 23 puts on in city bathrooms.

Unknown Speaker 1:00:45
Dog. So property craft, our Risk Manager, actually, he’s the one that found that.

Unknown Speaker 1:00:52
And so we’re gonna put some in city bathrooms. And he was going to clean

Unknown Speaker 1:00:57
some of the bathrooms, not clean other bathrooms. So we can put some into clean areas and unclean areas to see kind of what what’s going on and what we’re picking up. And then some of those, we’re actually going to put in llj properties. So some the once we cleaned units, once we have a clean unit, and we’ll put that in, and we’ll have the least general for those units.

Unknown Speaker 1:01:23
And then now that we kind of so the battery issue was the only lingering thing. And we now know the battery issue is directly connected.

Unknown Speaker 1:01:34
So if you have bad cell coverage, you’re gonna kill your battery, because it’s constantly trying to connect.

Unknown Speaker 1:01:41
I had a conversation with Greg.

Unknown Speaker 1:01:50
Anyway, so he and I had a different conversation last week.

Unknown Speaker 1:01:54
And he is interested in looking at those and maybe just installing them my personal two, great good. Just installing or my personal two as we get started, because

Unknown Speaker 1:02:08
they’re having similar issues, and presumably, they just have to raise their hand.

Unknown Speaker 1:02:14
And then kind of taking that approach, then as units are blamed or as we defer certain areas, then we will just start bringing them in

Unknown Speaker 1:02:25
putting them in existing units, we’ve got to be really careful because that can snowball off.

Unknown Speaker 1:02:32
Kind of just dropping.

Unknown Speaker 1:02:35
It’s just kind of our approach.

Unknown Speaker 1:02:38
We already does 20 minutes or so process, we’re waiting on the battery. Okay, now that the batteries are there, then I think I’m good to go on ordering was

Unknown Speaker 1:02:50
I just had that chance.

Unknown Speaker 1:02:55
So Sarah, like being that activity? Or that you noticed that couple that have just been up in main areas? Like what’s what’s like about there? And what’s the action? And when when we see that do like the security of that information, tell people to like get out of there? Do we just notes that public? You know, places are getting some games or something concerning readings? Just basically what is.

Unknown Speaker 1:03:23
So no security won’t have anything to do with the the math detectors or any of the word alerts we get? I think it’s more so working with them spike in risk on?

Unknown Speaker 1:03:39
We’re going to clean them, right and what that looks like. And that’s why this company would say get kind of more settled in one month. We’ll probably be who we work with. But that’s we don’t know that for sure yet.

Unknown Speaker 1:03:54
Again, more preventative.

Unknown Speaker 1:03:58
Yeah, that’s

Unknown Speaker 1:04:00
not like a situation where like, you know, in life.

Unknown Speaker 1:04:06
Right. It’s just like, general cleaning.

Unknown Speaker 1:04:10
up that we’re doing correct. It’s like, and we’re not going to use this as a tool to arrest people or anything like that. Yeah, no, I knew that I just bring it up. You see, like, when I’ve been I don’t know what the data is coming out. But yeah, you know, person or, you know, people and you’re pretty sure that they’re associated with

Unknown Speaker 1:04:30
it like it basically if anything happened.

Unknown Speaker 1:04:34
I think we’re still working through that

Unknown Speaker 1:04:38
leadership level. Yet conversations are being had. And I think just evaluating each situation will definitely be different.

Unknown Speaker 1:04:48
And that’s where they you just need to have some protocols set for what we do these things. Yeah, these things are crazy sensitive. And that’s part of the challenge and so I

Unknown Speaker 1:05:00
I think what what they’re learning and what they’re capturing from the market is kind of what’s active use and what’s not active use, because literally somebody can smoke map outside.

Unknown Speaker 1:05:12
And then when it gets on their clothes and they walk by, it will trigger

Unknown Speaker 1:05:19
it. So that’s a, again, we’re not using this from a criminal standpoint. And we’re not even really using it.

Unknown Speaker 1:05:29
I mean, it’s not like, Oh, your unit test? I mean, it depends, right. So if you have a clean unit, and all of a sudden we attend them, and this thing starts going off. That’s one point where we have to do stuff to do within fair housing rules and everything else and noticing and things like that. It’s not like we can just act on it.

Unknown Speaker 1:05:51
And so every situation is going to be a little bit different. I think what we’ve heard from Dan is, it’s really the

Unknown Speaker 1:06:04
minimizing people who will sign a lease, and then know that it’s,

Unknown Speaker 1:06:09
I mean, that’s the value of this is really

Unknown Speaker 1:06:17
saying, this is in there, you need to sign the lease. And I think what we’re finding is that people want, if they know that that’s,

Unknown Speaker 1:06:27
and in my case,

Unknown Speaker 1:06:30
they’ll they’ll figure it out and do it out, like do it outside. I mean, we’re even seeing that with marijuana. Like,

Unknown Speaker 1:06:38
I mean, it’s happening, we’ll just throw it out there, you have residents who smoke marijuana, they leave the property, and they do it in public and take the risk of getting caught and public. But they’re, they know that they’re violating a lease that they’re smoking in their unit. So for the ones that want to comply, right.

Unknown Speaker 1:06:59
I mean, we’ve had a lot of conversations with people recently. And I would say,

Unknown Speaker 1:07:07
and I don’t know if the numbers are even to show this. But, you know, I would say 95% of people don’t want to lose their house. And so they’re going out on a limb or, you know, if if marijuana is a medical issue for them, yeah, they’ll go to a friend’s house, they’ll go out they will,

Unknown Speaker 1:07:28
because they don’t want to lose their house. And, you know, there’s another component of kind of, you know, it’s interesting is it kind of

Unknown Speaker 1:07:39
just us

Unknown Speaker 1:07:42
because that’s a differential for us.

Unknown Speaker 1:07:48
Because it doesn’t create the damage of the smoke and the unit, these other things. And so, you know, while

Unknown Speaker 1:07:58
it’s hard in Colorado, in the states that have legalized marijuana, when they’re trying to balance the federal regulations

Unknown Speaker 1:08:06
that exist on its properties, it’s incredibly hard to deal with, because people don’t understand those nuances. And it’s

Unknown Speaker 1:08:16
just us

Unknown Speaker 1:08:19
we would ever be able to figure that out. You still get what you need from it. I think that’s part of the kind of conversations but yeah, it’s interesting. We’ve met a few that said, Yep, I do it, it’s medical. We leave a number of smoking in the car

Unknown Speaker 1:08:40
if they’re taking the other risks, right, but I’m not going to point them in a different direction. I’d rather than

Unknown Speaker 1:08:50
not use it in the in the property. You know, I mean, they’re not affecting the you know, anyone else’s.

Unknown Speaker 1:08:58
I mean, smoking their karma not affecting other people and, you know, sharing with that saying that every every building has should have ventilation, but, you know, you can definitely smell marijuana when it said property like sweets, right.

Unknown Speaker 1:09:13
So will it ever be smoke free the entire problem?

Unknown Speaker 1:09:21
That’s a hard one because

Unknown Speaker 1:09:24
their advice? Yeah. So I mean, you know, when you look at it, and

Unknown Speaker 1:09:31
the property

Unknown Speaker 1:09:34
the whole Providence

Unknown Speaker 1:09:36
campus is not because we have various folks who smoke and well we we can’t provide specific designated smoking areas per light tech rules. So we can’t encourage it by having like an ashtray out in the patio area.

Unknown Speaker 1:09:54
It’s, it’s an interesting one, and that’s certainly a PSH like when we’re done with it.

Unknown Speaker 1:10:00
At a row village tour, they have fully a lot had ashtrays, and signs and everything allowing smoking in their common courtyard. And I said, How do you get around like I will, she says, if we don’t let them smoke, they’re going to really, really struggle for for those that have serious,

Unknown Speaker 1:10:19
who know, it could be substance abuse, mental health, something that helps them cope. So it’s an interesting timeline. Yeah.

Unknown Speaker 1:10:27
That’s what I was gonna get to. So we know, I mean, currently the work that we do, we brought recovery cafe. Yeah. And, you know, I have a lot of friends that are Doctor different types of recovery. When they smoke, they know what’s bad for him. And they’re like, Yeah, but what I was doing is worse. And so we have to balance that because

Unknown Speaker 1:10:51
honestly, the bread and smoke out, vendor forgive them for that. A lot of the properties we’re seeing that are smoke free, like copper peak, North Maine, they are smoke free campus and have how many? How many people do you think are complying? Like when you drive up there, when it’s cold out, you can see the cars lined up, and they’re they’re smoking in their car, but those are the few of that large community right? So it is a fine balance. It’s like, pick your poison.

Unknown Speaker 1:11:25
Love the trail, be technically smoke free.

Unknown Speaker 1:11:31
Around

Unknown Speaker 1:11:34
the what? City trail, it’s gonna be hard to see the Greenway through the belt, the Greenway.

Unknown Speaker 1:11:43
You’re allowed to smoke there, like while you’re walking it? Who’s gonna enforce it? Sure. So, you know, it’s your how principle of it. And there’s the reality, like, if you’re smoking marijuana, and someone calls us, hey, there’s someone in the Greenway. You know, in public, we’re gonna go to that right. But cigarettes?

Unknown Speaker 1:12:09
Yeah, it’s classic.

Unknown Speaker 1:12:11
The council’s got really good about talking about this. Oh, you want us to create this wasn’t even enforceable. Because

Unknown Speaker 1:12:21
when you look at what we’re responding to,

Unknown Speaker 1:12:25
we don’t have time to go and force smoking cigarettes, when you get all these other calls get the count. Right. Counsel has actually gotten better at early assessing enforceability, versus just putting in a rule

Unknown Speaker 1:12:41
or rule.

Unknown Speaker 1:12:44
So yeah.

Unknown Speaker 1:12:47
So

Unknown Speaker 1:12:50
just wanted to point out Florida, if you could in the landscaping plans moving forward. I’d love to work with that on with you, because I do see all the plans ahead of time for DRC and planning. But that doesn’t mean they listen, anyone listens to public safety has to say regarding like septet and future problems and all that good stuff. So please keep that in mind. And then last but not least,

Unknown Speaker 1:13:18
cameras.

Unknown Speaker 1:13:20
I got an update yesterday from Chief Brown that the cooperative group, you already know this. I just wanted to tell everyone, we’re, we’re they came in way over what was reasonable. So we’re kind of back. We still have options. I don’t know what those are, because I’m not.

Unknown Speaker 1:13:42
Okay, so I decided last week

Unknown Speaker 1:13:49
where we are as we actually weren’t what we need now. So we didn’t really know, mentally.

Unknown Speaker 1:13:55
So we’re gonna go out with a very specific bid on a video management system and types of cameras. And we’re gonna leave that data out for 14 days. And then we’re gonna close it, we’re gonna move forward.

Unknown Speaker 1:14:12
Which is yes.

Unknown Speaker 1:14:14
We now know what we’re going to do

Unknown Speaker 1:14:17
this there

Unknown Speaker 1:14:20
is an end

Unknown Speaker 1:14:24
and ongoing cameras and BMS and ongoing, all have those issues.

Unknown Speaker 1:14:33
So stay tuned.

Unknown Speaker 1:14:37
I’m sorry for your sake. We also heard that the cameras don’t meet the federal requirements the way we were thinking. And so so as

Unknown Speaker 1:14:52
you’re along for the ride as we’re working in real time,

Unknown Speaker 1:14:56
it will be big and federal, yes. Included, then we should be

Unknown Speaker 1:15:00
able to just reimburse based on that basic form.

Unknown Speaker 1:15:04
That’s why we made the decision on the big the Cooperative was been under federal requirements. But they were

Unknown Speaker 1:15:13
essentially holding us hostage because or whatever, only

Unknown Speaker 1:15:18
companies that were built under federal requirements. And then we did some due diligence to check their numbers. And it was like 150,000 a year.

Unknown Speaker 1:15:29
And we’re like, yeah, we’re not, we’re not going out.

Unknown Speaker 1:15:36
So that’s all I have, unless anyone has questions for me. I mean, source officer service. We did have all of us work pretty hard. Last week, we had a missing person from the suites.

Unknown Speaker 1:15:49
Which we we went in the big question was we do this for anyone else in our community. In fact, we would if this person lived anywhere else in Longmont, we had a canine track, we had drones out, come to find out the sergeant that was running the drones took a break about five in the morning, when in certain areas 711 down south or Circle K, I can’t remember which one. The clerk was like, because we we checked all gas stations around the city to purchase like, yeah, she was just here. So lo and behold, she walked right in. So we were able to find her. And

Unknown Speaker 1:16:30
we placed her in a mental health balm for the reasons that she had left. And so that was a big, so 11 o’clock, or at least one morning work workout. But it was really, it really showed how Lhh were going public safety and doing their due diligence to in situations like that, because I

Unknown Speaker 1:16:53
without having that conduit between myself and our property manager and public safety. it prolongs things. So we’re able to do things in I think more real time and make decisions

Unknown Speaker 1:17:10
now versus waiting an hour waiting five hours. So it was cheap in this number 24 hours.

Unknown Speaker 1:17:17
Yeah.

Unknown Speaker 1:17:20
That was a good finding.

Unknown Speaker 1:17:24
Yes.

Unknown Speaker 1:17:26
But she’d never done that before. So it’s yet one of the other reasons we have

Unknown Speaker 1:17:31
questions. So.

Unknown Speaker 1:17:37
So Sarah’s position, we’re going to be talking about Sarah’s now office in DC or the time. So now she’s not only doing the housing work, she’s also tasked with coordinating parking Rangers, code enforcement,

Unknown Speaker 1:17:58
and bringing together kind of all right.

Unknown Speaker 1:18:01
So really,

Unknown Speaker 1:18:04
when we talked about Center of Excellence models is really leading and creating a different center of excellence model that is more committed. So as we see issues, and then as I’ve seen tropical wonders.

Unknown Speaker 1:18:18
So touching base with all these bugs and bringing them together and make sure we’re working correctly, and not managing their own individual issues in our bodies. And so I think there’s a really good tie in with the housing authority, because so many Housing Authority properties are adjacent to or near other city properties. And so we’re really

Unknown Speaker 1:18:40
starting that process now. So there’s gonna continue to be an evolution in what we’re doing.

Unknown Speaker 1:18:49
I think generally about granting multifamily housing is, you know, understanding call volumes and what the impact is because similar to what we’ve done with the or we may need to look at more resources in to that world because that may help us again, an ounce of prevention is worth a pound here. That’s where we’re placing our resources, or something that’s now for the city side starting to serve on my mind, because I know we have a lot of private multifamily complexes that are dealing with the same issues and how do we kind of collectively start working in the same way with each other? Because ultimately, that’ll drag down folks for services and community for able to do that. So things that we’ll be looking at thinking about over the next two to three budget years.

Unknown Speaker 1:19:43
Alright, thank

Unknown Speaker 1:19:49
you. What’s your questions? Words?

Unknown Speaker 1:19:55
On the routers

Unknown Speaker 1:19:58
Yes, someone just

Unknown Speaker 1:20:00
With

Unknown Speaker 1:20:01
that automatically lose the router.

Unknown Speaker 1:20:05
And

Unknown Speaker 1:20:15
so I stumbled into a case last week, that wasn’t really a

Unknown Speaker 1:20:21
market place, but it really isn’t, you know, it’s a bouncer at a

Unknown Speaker 1:20:27
certain level, they lose the voucher. Real quick that I had

Unknown Speaker 1:20:33
was that if the case was suppressed, even if they were evicted, now, they want to lose their jobs.

Unknown Speaker 1:20:41
That’s what we’re seeing.

Unknown Speaker 1:20:44
So what we do just making change,

Unknown Speaker 1:20:49
it goes into effect in August. Yeah. So we made a change, because one of the things that we’re seeing with our voucher holders is, so let’s say you pay $20, a monitor. As part of the voucher two things.

Unknown Speaker 1:21:04
We’re literally seeing people run evictions on voucher holders for $150.

Unknown Speaker 1:21:11
Because we’re paying

Unknown Speaker 1:21:14
the majority of rent, and they’re not paying their small piece. So there’s a change coming in gives us the ability to try to help manage that a little bit. And so there have been cases where

Unknown Speaker 1:21:29
people have been evicted, or been made aware of it, then they didn’t lose their voucher, because it wasn’t something that was

Unknown Speaker 1:21:37
would require the doctor to be

Unknown Speaker 1:21:42
particular. This particular case, I don’t

Unknown Speaker 1:21:48
know about this one.

Unknown Speaker 1:21:51
Okay.

Unknown Speaker 1:21:53
The question is a substantial rise.

Unknown Speaker 1:21:57
However, the record has been suppressed. What do you guys think? Decision outside. So that’s maybe different opinions, because sometimes we do know about it, because then the

Unknown Speaker 1:22:13
we have property managers that have good relationships, or that they talked to us. And so in the case, if the property manager said,

Unknown Speaker 1:22:23
here’s what’s going on, and it’s a substantial violation, and under the hood rules and triggers, where they need to lose their voucher, then they will lose it. So the concern that I have

Unknown Speaker 1:22:35
is that the attorney has told me about it, they’ve been told me what a loser because it’s in the record, suppress. It’s technically we’re not supposed to know that.

Unknown Speaker 1:22:44
Even if you find out from a third party that

Unknown Speaker 1:22:49
technically referred to suppress, that’s

Unknown Speaker 1:22:52
not supposed to know about.

Unknown Speaker 1:22:57
People who aren’t, it’s when when they do

Unknown Speaker 1:23:02
annual recertifications, they’ll pull

Unknown Speaker 1:23:06
police records, which if this is suppressed, it doesn’t. If it’s not impacting their their background check, then it wouldn’t trigger when they’re doing their recertification of the voucher.

Unknown Speaker 1:23:19
But if it’s something that they would have a record outside of just their their landlord record, then that’s good to see. So as I understand crime free, you don’t have to be convicted.

Unknown Speaker 1:23:39
So they, so

Unknown Speaker 1:23:42
the beauty of the laws changing, so it depends on what what it’s for, what is the arrest for and you’re right, property managers are not

Unknown Speaker 1:23:52
unless it’s drug related. I’m not seeing 10 days given just for an assault charge. But if it’s drug related, I’m seeing a 10 day without a conviction.

Unknown Speaker 1:24:05
Because a conviction is gonna take who knows how long it can take six months a year, depending on what it is. So if I understand what

Unknown Speaker 1:24:14
you said,

Unknown Speaker 1:24:16
they will pick it up from the recertification? Yes, they were found guilty.

Unknown Speaker 1:24:21
Well, if they weren’t fat, what if they were found not guilty of the cases?

Unknown Speaker 1:24:26
I’m only concerned because I, I’m a little concerned that if we’re telling people that we won’t, we won’t, suppressing old memory and eviction turns out and does.

Unknown Speaker 1:24:39
Technically, we’re negotiating deals here that are forcing them to get to a situation because if it’s the one I’m thinking of, there’s something else at play, rather than just the emotion. So we should probably talk about it. That’s a hard piece because they’re all so specific.

Unknown Speaker 1:24:57
I think generally, yes.

Unknown Speaker 1:25:00
but not always.

Unknown Speaker 1:25:04
And it’s the circumstances of the situation that that comes into play, because so a lot of times what may happen is you may have an eviction occurring because of lack of payment or whatever it is, but

Unknown Speaker 1:25:19
tangentially connected to that. There’s other issues that are triggering problems with the voucher themselves, whether it’s failure, or income failure for other people living in the household, all of these other things, that then actually triggers

Unknown Speaker 1:25:37
the loss of a voucher. But it’s not necessarily the eviction, but it’s the overall process that brings those things out in terms of how you feel in a situation. So and that’s the criminal check and some other things. So

Unknown Speaker 1:25:54
I’m sorry, I can’t.

Unknown Speaker 1:25:56
So if it gets,

Unknown Speaker 1:25:59
let’s say, the landlord agrees, that a person moves out in

Unknown Speaker 1:26:05
30 days, nobody can do.

Unknown Speaker 1:26:09
Will they still be on the hook?

Unknown Speaker 1:26:12
For health reasons. Reason, the real reason for the eviction was a criminal, or US

Unknown Speaker 1:26:19
insurer told me is they could pick it up, and the recertification could still happen.

Unknown Speaker 1:26:29
This was achieved,

Unknown Speaker 1:26:31
coordinate, and

Unknown Speaker 1:26:35
it was like she went into court with like, had been arrested,

Unknown Speaker 1:26:40
to exert.

Unknown Speaker 1:26:43
Like, they just hold it. So I think, I mean, depends on what agency is, but by, so I’ve had a tenant, I’ve had tenant, this one particular tenant, she charges her voucher, she weren’t at the locality, so forth.

Unknown Speaker 1:27:00
But

Unknown Speaker 1:27:02
she was charged. And before anything, I mean, she wasn’t convicted during the day.

Unknown Speaker 1:27:09
So what you’re saying is, it really isn’t titled eviction is separate. And she didn’t move. I mean, I had said she had moved because she no longer had a voucher and cleric. Right. And so she left at the end of that. I didn’t happen. voluntarily, she was the case that I was involved with.

Unknown Speaker 1:27:29
Even if they wanted victim, he’s still at risk to lose his job, because he had the last

Unknown Speaker 1:27:36
crash report.

Unknown Speaker 1:27:42
There’s other times where we’ve had a situation where we’ve

Unknown Speaker 1:27:48
questioned on the other side,

Unknown Speaker 1:27:50
where we were having challenges with an individual and a project based.

Unknown Speaker 1:27:55
And we needed to go through that process. And we did that we actually facilitated housing choice voucher for the individual for another location, because it was really, because circumstances were more localized. And so it’s a hard question to answer because everything is so specific to the individual situation, and what they’re doing, because

Unknown Speaker 1:28:21
we do try to do that, because we know what people do now. But sometimes you have people in certain locations, that is the location that is creating the issues. Right, so what you try to do is facilitate them to be in another location in order

Unknown Speaker 1:28:37
to be successful. So it’s a hard question to answer.

Unknown Speaker 1:28:42
Because we’ve done it the other way.

Unknown Speaker 1:28:45
And, and then every agency is different. So that’s part of the challenge is, I mean, here, you know, Ellijay DCA BCHA, VHP. And apparently, well, counties that are that are having mouthrinse here, and everyone in this organization has a different tolerance level and what they did, and so

Unknown Speaker 1:29:13
when I would say the simple answer and cause

Unknown Speaker 1:29:17
I’m going to be having talked about specific situations,

Unknown Speaker 1:29:23
because I’ve seen our board.

Unknown Speaker 1:29:27
And sometimes like there will be like a criminal act.

Unknown Speaker 1:29:33
were notified.

Unknown Speaker 1:29:35
When you have reports or reports in public.

Unknown Speaker 1:29:39
You can find out they have people living there that aren’t supposed to be living there, which then creates a different problem because then they’re falsifying documents that are making a determination on average. Yeah. Because that’s also based on people living there and the incomes that those people are making and

Unknown Speaker 1:30:00
I see that that’s a different issue because they’re their distributors a different process.

Unknown Speaker 1:30:06
So

Unknown Speaker 1:30:16
yeah, it’s kind of what I expected. Um, before concerning now about what people told

Unknown Speaker 1:30:23
you keep a blanket say you’re not

Unknown Speaker 1:30:28
trying to what they’re being told.

Unknown Speaker 1:30:31
Yeah, I think what we’ll do is we’re we’re now

Unknown Speaker 1:30:35
we’re talking about understanding specific circumstances. And I think what I would say like Susan and others, as if we’re in that mediation world,

Unknown Speaker 1:30:46
it’s okay to just go, right, you’re focusing in on what you think. And we can get more clear answer to each individual situations.

Unknown Speaker 1:31:02
Excellent agenda, any other business or didn’t have one or more, I didn’t have a good conversation in Congress don’t lose.

Unknown Speaker 1:31:13
Yeah, last Thursday,

Unknown Speaker 1:31:16
about the funding that we’ve been receiving for HCV vouchers, and so wants to get involved in that and start figuring it out. So

Unknown Speaker 1:31:28
Eric, who will serve me with us a year, we’re gonna we’re gonna start working at

Unknown Speaker 1:31:35
his office in terms of additional funding.

Unknown Speaker 1:31:45
So I just want to throw this out, and maybe get some guidance here, the shopping route that we do. So we’ve been at it now for about a year and a half. And we have been to the suites twice. And nobody’s been there. So I’m wondering if we could

Unknown Speaker 1:32:06
just take them off the list? Because unfortunately, sometimes the drivers who seem to think that they have to go down there anyway, just in case somebody who’s waiting, which is not often middle will do, then that causes. Now I know that Mayor Peck

Unknown Speaker 1:32:22
was definitely her concern was not to include them with anyone else. So him, I thought of some things that maybe we can kind of look at differently, that take them off of that list, that frees that driver up then at two o’clock. So he can do other routes or via that don’t come back to college steps.

Unknown Speaker 1:32:45
Or would you rather wait till the end of the year, within two four years?

Unknown Speaker 1:32:50
Well, we have a copy conversations there tomorrow, you could bring it up and gauge interest and maybe the people are just not as aware.

Unknown Speaker 1:33:02
Just to see if

Unknown Speaker 1:33:09
your was

Unknown Speaker 1:33:11
pretty close to you. So we’ve never had anyone, we had one person go one time without a couple of people who have signed up. And they’re never they’re never there. It’s the same lady.

Unknown Speaker 1:33:24
And so I know if her name shows up on the list, our chances of her being down there are very slim, we do check to make sure you know with whoever whoever’s there, we can get an answer

Unknown Speaker 1:33:39
or have any a call. Now there will be a manager there.

Unknown Speaker 1:33:43
Which will help because the forums

Unknown Speaker 1:33:48
so institutionally, that they should notice that hey, no show two times.

Unknown Speaker 1:33:55
Effect on the notion of Christmas.

Unknown Speaker 1:33:59
That it’s just a thought, I mean, we can go through the end of the year with it still showing up there sheet of paper

Unknown Speaker 1:34:06
and figure out how to do that.

Unknown Speaker 1:34:09
To me.

Unknown Speaker 1:34:11
We never had anyone in a year that I would say hey, we need to cut it. But and maybe we need to do some more to say if you need it.

Unknown Speaker 1:34:21
Then you need to let us know and figure out how we facilitate it doesn’t make sense for us to keep paying for it if they’re not there.

Unknown Speaker 1:34:30
And I know we’re communicating.

Unknown Speaker 1:34:33
I mean I’ve seen the lifts so

Unknown Speaker 1:34:38
it was in there, too. So

Unknown Speaker 1:34:42
James do

Unknown Speaker 1:34:47
save a little money now and then see property

Unknown Speaker 1:34:56
first talk about it tomorrow.

Unknown Speaker 1:34:59
See

Unknown Speaker 1:35:00
You know, the other thing that we don’t know is

Unknown Speaker 1:35:04
where

Unknown Speaker 1:35:07
our microphones, it’s going to impact that, because

Unknown Speaker 1:35:14
when you look at different demographics, different different demographics and different things, and some things are more reasonable, and other things are,

Unknown Speaker 1:35:22
you know, I think the one thing that we are seeing, and this is I’ve seen personally is I think

Unknown Speaker 1:35:29
most of the folks that I’ve interacted with sleeves are bringing Fisher technology.

Unknown Speaker 1:35:35
Sarah, would you agree,

Unknown Speaker 1:35:37
and they may be more apt to use micro transit, because it fits their schedule. And what we don’t know some work, some don’t work. And I mean, it could just be the time doesn’t fit that

Unknown Speaker 1:35:50
location, based on their life schedules, whereas the wife schedules in some of our age restricted units are different because they’re going to be retarding other issues. So it may be the micro transits actually the solution for that area once it once it gets started. So Well, you mentioned to seniors consider it also socialization time to write. So it’s just a different community with you.

Unknown Speaker 1:36:20
Okay, but yeah, I agree, I think we need to do something.

Unknown Speaker 1:36:26
And maybe we can facilitate call and ride with me for not doing deal with sending in money, maybe we look at facilitating and giving them the caller ID information that they need and making use that because

Unknown Speaker 1:36:42
remember, there’s a small fee. But if, if the people that are calling, their signing number has a

Unknown Speaker 1:36:49
better outcome going, well then accessorize free for them. So it may be that accessorized is what we use

Unknown Speaker 1:36:58
to fill that gap. So let’s give a fill

Unknown Speaker 1:37:02
and then kind of work through options and then

Unknown Speaker 1:37:06
bring us backwards. That makes sense.

Unknown Speaker 1:37:11
That’s everything the micro transit vehicles will be at and

Unknown Speaker 1:37:15
so so business as usual.

Unknown Speaker 1:37:20
Well, no, I think if nobody signs up,

Unknown Speaker 1:37:25
someone does sign up. I think it’s perfectly acceptable for him to be a driver’s ed, video, other driver and maybe jahana can reach out to the resident and remind them what we’ll do on our side is make sure that there’s somebody there, whether it’s ours, somebody that there’s a polite person that they can contact. And if they’re not there, then we’ll just go, we’re good that day. So let us figure out operationally how to help this.

Unknown Speaker 1:38:00
But yeah, I think we need to pay for

Unknown Speaker 1:38:07
your business.

Unknown Speaker 1:38:10
What’s your churn at 1040?

Unknown Speaker 1:38:17
Sure,

Unknown Speaker 1:38:19
dude, your day look like

Unknown Speaker 1:38:22
today. Yes.

Transcribed by https://otter.ai