Callahan House Advisory Board – April 2025

https://www.youtube.com/watch?v=tcM9fpJToJE
Video Description:
Callahan House Advisory Board – April 2025

Join this channel to get access to perks:
https://www.youtube.com/channel/UCXFW3IRzfCc6q_XM-uutAmw/join

The meeting began with the approval of the agenda and minutes. Discussions included the potential involvement of Longmont Public Media for audio and video scrapbooking, and the need for a second quote for repointing. The dining room furniture restoration project was debated, with concerns about timing and client impact. A decision was made to use Callahan House funds and seek reimbursement from Questers. The next appropriation process was discussed, with a focus on planning for January 2026. The meeting concluded with plans to promote a garage sale to raise funds for the project. The meeting discussed the appropriations process, emphasizing the need for a summary and calendar. Concerns included handling additional costs and ensuring quality work. The board decided to book a contractor for a 2026 project, with a $3,000 deposit from donations. The fencing project for encampment mitigation was approved, using steel for durability. The spring open house is scheduled for April 24, with a patrons program in the library. The board also discussed the need for a room-by-room tour booklet and QR codes for online information. The meeting concluded with a thank you to volunteers and a reminder of the importance of volunteerism.

0:00
It is now 930 let’s go ahead and call the meeting to order. Does there is there any adjustment that needs to be considered to write to the agenda? We need to talk about any adjustments to the agenda. If not, then, do I have a motion to approve the agenda? I some of keep saying I saw Cindy’s hand, and then I heard the agenda, and I think I heard you second. But is

0:35
that it doesn’t matter Sure, I’m sorry I was absorbed

0:41
in I can give it away to you, that’s fine.

0:46
Yes, Andy moved. Maureen seconded, and no more discussion. All in favor, aye. Unanimously passes. All right, so we’ll move on to approval of the march 12 minutes. Does anyone have any questions?

1:10
Because I wasn’t here? I can’t

1:13
I have a few

1:16
in the old business under digitized scrapbook where we have the city has the platform Canva to do this for us. That doesn’t mean the city is going to be doing our scrapbooks anymore going forward, right? Okay, clarification,

1:34
but I did talk with, had a meeting with Longmont public media the other day just to talk about them potentially being like a vendor for weddings and some other things. But through that meeting, actually, because they record our videos, Sergio, their owner operator, heard us talking about the scrapbooking program, and was interested in that. And long story short, they we think that they can probably help with the like audio, potentially video piece. Great. I know that we had some other folks that might be interested.

2:06
Can we talk? Well, let me talk about that when we get to it in the agenda that way. Oh yes, sir, yeah, just having a few quick questions at the minutes, and then we can move along. And that’ll be great. Sure that time, sure. Okay, yeah. Then on the second page of the minutes, under

2:31
paragraph F,

2:33
when we’re referring to as per recommendation of the fencing companies, additional chain link fencing, above the existing top bar above the fencing, the language is a little obscure and confusing, which is why I put in a kind of a suggestion for change. But perhaps, can we just refer to the image that was shared shared with us at the meeting last month? Because I think that was the one everyone saw last month’s meeting, and that’s the image that is proposed. Am I

3:04
correct? Do you want to look at it now? Or you want it notated in the minute? If it could

3:08
just be included in the minutes that with that, it is in reference to the image that was provided and showed to the board during the last during the board meeting. Because I don’t remember, and I don’t correct me if I’m wrong, but I don’t think that I ever saw that image included in a pocket or anything that was a little

3:27
bit different. Yeah?

3:31
With the faith, with the fencing coming up over the top bar, yeah, over the top bar, yeah.

3:39
Not that I remember. Let’s

3:40
take a quick piece,

3:42
if you don’t mind. Yeah, the initial quote was for it.

3:45
Well, it was, but there wasn’t. The image was not the same as what we saw.

3:49
The image from the there’s only

3:52
been one image, the February 12 packet.

3:55
That one, yeah, but one, the one from the Yeah, the one from February 12 does not show but

4:01
it has a line representation how far up it

4:05
doesn’t have any more chain link has the line, oh, it has the lines. Are

4:11
seeing an image of chain link fencing going up over the barn. Kind of not the chain

4:16
link itself. I mean, they took photos back here, and then, did you know drawings to the bar? Okay, so

4:23
that’s the only just that image that was shared with us in the February 12. February 12, I guess. So after that, we have an image to refer to. So

4:34
after our house was recommended, I would say I shown in the image from the February Board

4:39
meeting. Excellent. Thank you. Yeah. And then, with respect to the lighting between the gazebo and the garden shed coming from the electric trench, that location has not yet been decided, so I just wanted to make sure that we’re not identifying the location here.

4:56
That’s not what was the location that was discussed? It,

4:59
right? Right? But it wasn’t, it wasn’t decided. It was not determined. And actually, we had requested locations be options, yeah, options. As far as you know, potentially the perimeter

5:12
lighting could be included in this project,

5:15
potential, potentially, but the located, or just put the location, has not yet been decided, and really because the lighting would provide for that area, but the location of where that light post, I guess, is what I’m getting at Sure, has not yet been decided well, and we’re

5:33
not moving forward with that project right now. So what happened in the meeting is that I brought forth some ideas for the lighting, and that was the location that was discussed, but no decisions for the lighting have been made, and we’re not moving forward with that at that time. So I think it’s good say that security lighting could be included in this project, okay, as opposed to, well, okay.

5:52
And then the last question I have is that the new shed is the name? Are you officially calling it? The just needed to, just needed to clarification. All right, it was added in after your draft, Brittany had added in events. And if that’s the name, and that’s the official name, is going forward, we all just need to know, yeah, that that that is cool, that that’s the official name of the new shed, the events shed. Okay, thank you for clarification. That’s all I have. Questioning about the minutes. Is there anything else? If not, then is there a motion to approve the minutes as adjusted?

6:43
I move to approve the adjusted minutes.

6:45
Thank you. As discussed to second and Cindy seconds, that motion and I’m sure there’s probably no more discussion. So all in favor. Thank you. I don’t believe we have any public to be invited, or public invited to be heard here. So we’ll move on to a business. So scrapbook, let’s, let’s hear the excitement.

7:13
So yeah, Walmart, public media can help with the audio recording piece. I think that’s, that’s a good way to go. Yeah, and you know, the city’s got a contract with them that we’ve got a certain amount of hours that they can offer to us each month. And you know, if this did fall outside those hours, we can contract with them directly, but it’s, it’s kind of something that’s available, so it seems like we might as well utilize that. So, yeah, he’s just kind of waiting to hear if we want them to be involved. But I figured that that would be a good way to go. Good. Thank you for doing that burden. Yeah, they also potentially, I mean, I know we talked about maybe some high school students and that I think could still be a part of it, but they also potentially have actor access to, like voice actors and things like that. That would be great to read. So we’ll kind of, you know, through however we want that to look. So yeah, but otherwise, my only other note about the scrapbooking is if I wondered if we wanted to formulate a committee to work on the alternative text for those because it’s the only piece that we’re waiting on right now for the first one to get uploaded. And to be honest, I dropped the ball on that. I think it’s been not a small task. I will work on it. I just now getting my head above water, but it really had to be back burner project, sure, me at the moment, but I think moving forward, because it is gonna, you know, we’re gonna have that for each one, and this one is small compared to the other ones that would be upcoming, it might be good to have some help addition another person, or it would be great to help you so project. And what it would be is the photos, mostly photos, articles, you know, certain pieces of the scrapbooks. Once we upload them into a PDF file, and then we check it for accessibility, the PDF will come back and say this and this and this portion needs alternative text, which is really meant to be like a simple sentence or two in plain language that describes what the image or the article is. But going through, you know, quite a few of those for each scrapbook and and the history piece about knowing what the thing is too, or figuring out what it is is also there. So anybody that would be interested in that project, I think that would be helpful to for Marina, and

9:31
having dived through all of the scrapbooks myself, I can say it’s really interesting history. So it’s you might really enjoy putting in the time when you can to help with this project.

9:45
I’d like to sit down with you and look at it directly to make sure that we’re both on the same page. I’m doing because I’d hate to spend a tremendous amount of time and do it wrong. Yeah, yeah, of course. So yeah. Does anybody else want to be a part of that? Project

10:04
I’d interest in that. Okay, thanks, Jeff,

10:07
great. Thank you, Jeff, thank you. Does

10:18
that cover everything? Yeah, okay, and so then perhaps what we’ll do is connect again next month on setting a day to meet. Okay, all right. Then the updated video.

10:34
How are we doing? We’re waiting on the next draft. Okay, that’s where we’re at.

10:38
That’s super All right. Then on to the patrons of the Callahan house program. So obviously everybody has the mock up of what Brittany took based off of what the committee drafted initially. So again, that meeting happened March 17, at noon. So the patrons committee, the patrons of Brown Act committee meeting was March Monday, March 17 at noon. And from that came all the ideas for the bookmark and the poster display boards. And from that provided all of that to Brittany based on what you’ve received, those mock ups. A little bit about that.

11:33
I think it looks lovely.

11:36
I like it. I am disappointed that we couldn’t do the one back part from sideways, like what we talked about, for more visual interest. But what was the reason why we couldn’t get that? I don’t know that we can’t. I just Well, in terms of fitting all of the information, it was difficult because I just think digital makes more sense to flip it and have it be. We want things to be, you know, accessible and readable. And, yeah, I don’t know it seems, seems strange to me, to be honest, but, and also, I didn’t see how it was going to fit in that space, but I didn’t try it well, but kind of need to, if we want to,

12:16
we can get this, yeah, yeah, the objective we went from, or that the focus that came out of the group was, let’s, let’s make something a bit artistic with this, so that it does provide artistic interest, kind of parallel with the house artistic. And so the reason of having one side vertical and the other side horizontal added that extra visual interest. Made it more likely that someone would keep it rather than just toss it as if it were just kind of, you know, plain old looking and and even though, with your about the content and the necessity for communications to be kind of left justified artistically, I think it’s acceptable to go ahead and center the content. It does look quite nice with the mission statement and in our original mock up from the committee, it actually looked quite nice, having centered, having it centered, typical

13:28
guidance from the city for communications is to have it aligned so that it more readable, but,

13:36
but it’s, this isn’t typical communication. It’s a it’s a book. So that was kind of the, that was the move, okay? So we can center those. If we, if we could do it centered,

13:50
yeah, there’s a lot of to read in general. I think it’s, there’s a lot there. So keeping it as concise as possible, and part of that was the left alignment, just because there’s so much information in a small space. But

14:10
I think just a few of us sitting at the table are the only ones that are going to be concerned about that. I think we’re going to hand a bookmark to somebody, and they’re going to read it one way or the other, and they’re not going to say, Oh, this doesn’t look as visually appealing as it should look, you know. So I think it’s a moot point. I don’t think it’s something we need to battle over or make it a big deal. I think this looks quite nice. And frankly, I’m not sure you can get all that stuff on there, going the opposite direction, and still have your

14:40
well, we dance right here. I think for the flipping, I think the foot that’s looking for the for the text size, we would have to go with the smaller text, which means, yeah, difficult. So, yeah, I guess I’m just, I’m one visually. I’m a very visual. Person, and I personally thought it better centered. And that’s just my personal when I’m looking at something that looks left heavy. So I yeah, I agree, it usually looks better centered. It’s just for readability purposes because there’s a lot of text. Yeah,

15:16
I think the mission statement is set up. It really sets off the mission statement to have that centered. I do like that opposite the left centered pieces. I think it sets off our mission statement.

15:30
Okay, the only thing that bothered me was on the back side the patrons of Carolina House, with the word always being hyphenated, yeah. But if we, if it was sent out center, justify, that might take care of that. Yeah, we can slide. But, yeah, that was the only

15:51
leaves a whole lot of white space. Then on the right side, just, can we maybe take a peek at it, you know, do a center of it, and then do the change where you just

16:02
move, make a decision. Now, if you want it centered, I’m not gonna. I would prefer to have it centered. And if we could then move the move the Callahan house mission statement up a little bit. There’s quite a bit of white space right there.

16:16
And then I do like the idea of there being a border, and it’s fine that it’s going to be both sides vertical, okay, but the border between patrons of the Callahan house and the first paragraph, can you make that, that second divider

16:32
that’s swirling,

16:35
that’s what we had originally put in our committees mock up, and so rather than having it so border heavy here, can we put that swirl there? Yeah,

16:46
I put it in. I don’t remember. I think just the look of it wasn’t great. I’ll just put it in. I said, we just need to, let’s move forward with it.

16:56
So yeah,

16:58
and I’m very excited about this.

17:00
Yeah. And that, and then with the poster boards, what do you have to say? I just

17:10
want to back up into on this bookmark. I think the way it is is five. Something wrong with it? My first reaction was, there’s not a front and back apparent, which is not bad. I do like the horizontal bit on the second or what we consider the back side. And I know there’s a lot of information there, but I’m looking this thing now on the back side, we have your contribution. Patron comment is, is that really needed? If, if we want to make this more graphically probably not having too much stuff on the back, because kind of saying that on the front. And if we eliminate that, and potentially did a horizontal, then it definitely that it may be perceived as a front in the back, front information, back is our mission statement and address and stuff. I think

17:58
that’s a really good idea. I agree with that. This whole paragraph,

18:03
yep, yep. I can look at that. Yeah. It is very

18:05
text heavy. I think that would not be a bad thing. And then we could do

18:09
it, and then it would go, then you’re saying that we could do,

18:14
yeah, okay, I’m not sure how that okay. This works. You know, as far as the long bond and the green wallpaper works when it’s horizontal, but we’ll figure that out. Well,

18:24
I think we didn’t we do we try it and see what we do, and then from there,

18:29
maybe, if we’re eliminating a whole paragraph, we could afford to make the text a tiny bit bigger, right?

18:37
Yeah, I’ll just get it to this great idea. Did you see long month. Yeah, I see that. I do see the city of Longmont being horizontal. That’s and just take that off the back. Yeah,

18:48
Brittany, remove it from the back. So just remove the city

18:51
of Walmart. Just remove it completely. And then, yeah, bottom part,

18:56
I think because, yeah, because it’s

18:58
already on the front in

18:59
the pictures, accounting, house, and then the mission statement, yeah, addresses, contact and

19:05
so do so, no

19:07
wallpaper at all on the back. If you’re doing it horizontal. Are we doing? Well,

19:13
it’s horizontal, but I think Did you? I’d have to look at what you sent, but I think you still wanted something down here and something here, and then the little ish, I didn’t think we did. I think I thought we wanted the the Okay, so here’s the question, are we going to leave the wallpaper on the back?

19:40
Good question. I request, yeah,

19:52
there is no request. Didn’t ask for a wallpaper. Just had that

19:57
just the simple squiggle divider, and that’s why, you know. The front is the green in the front. That’s the front, and then you know the back. And it’s very visually clear, okay? And

20:13
they should just do the narrow strip on both ends. If you’re eliminating this one, make that one a narrow, green one, like this one.

20:34
And and can you do? Yeah, rather than stacking the the address, phone number, if we do it. We’re doing it the same way that we propose, right where it’s kind of long Okay,

20:46
so then when I send this out, if we can provide that feedback, yeah, because I didn’t get any the last time. And so now we’re

20:52
so I think, I think the pond was, would it was probably best to just be all together and be able to talk, rather than back and forth and back and forth over again, which would

21:01
so, but we’ll have to have this good to go, you know, good to go for them. But I think with those proposed changes, I think it’s, yeah, it’s perfect. One last,

21:10
just piece of clarification. So where this is going to be the top of the one side and the other side is going to be elongated, elongated when we flip it. Do we want? We want the top to be at the left side of In other words, do we want the top where the hole punch will be and a ribbon would be here, so that when they’re clipping it, the ribbon and the hole punch is over on the left side of just point of clarification, direction, orientation of that content on that side,

21:49
yeah. So this way the wording would be, yeah, you will,

21:58
you will have a whole bunch. Yes, right, okay, whole patch. It

22:10
would be the other end. Wouldn’t

22:13
it be the other end? Let’s

22:15
see. Sorry, I might have that backwards.

22:19
Is it gonna be like that? Yeah, it would be that way.

22:24
So you want the right side of the top, so the right

22:26
side is at the top. So, yes,

22:31
yeah, that’s my okay. What

22:42
we’re regarding the post we able to do, are we able to go ahead and do the list center justification, just like we did in our example? Okay, so that’ll be for both the one on the tripod and then the one on the table as well. Okay, did the email message that we drafted and got to you for the patrons of Callahan house or go to the Callahan house group email list. I’m sorry it was the email that was meant. Is the draft? Has it

23:34
already gone out? Yeah, no, okay.

23:38
Is this my thing? My question in the email, was this acceptable to send out? And so this is acceptable sending, and will you be able to go ahead and send that out to that group? Yeah, okay,

23:55
coming back a moment on this. Yeah. Now, as far as the portions. Is this what we’re looking at.

24:04
This was one of the two sizes that was asked for. Portion. I’ll bring it up. Yeah, whichever one, yes. 130 by 4113. By 16. I believe this is a 13 by 16. Yeah.

24:41
Okay, yeah to me, just, we’ll go scratched, yeah, sure.

24:48
I don’t think typical, but this is the size that was requested. So, oh, did we request the wrong size? Then that’s a 13 by 16. Okay,

24:59
well. Whatever is a typical size of the poster board. Make it appropriate for because I put in, I did a measurement, a quick measurement, of something that I had no one that’s a nice size, you know, feet, and print it like this. And so

25:14
if they more have a basically, what we’re saying is, if they have a standard size that they have in place. We just want the information on a standard size. Yeah, we were only working with what we had in the room, and we measured it really quickly.

25:28
Slides must be good and visible, right?

25:30
That’s it. 13, but 19 is a standard size, okay? Paper. Not sure city works with that or not. But that would add three proportionalize that three inches to them, yeah? And it would make it less scrunched Exactly, yeah.

25:43
So you’re saying 13 by 19?

25:48
Yeah, I think so that is a standard size paper in industry, but not necessarily. What everyone uses.

25:54
Well, we use a printing shop, so they should be able to do

25:59
that show up enough. I mean, it’s on a large ease of what is an opportunity?

26:02
Well, this is the tabletop size, and then you want to go 30 by 40. Oh, so tabletop size, yeah. And I do think we do at the center. If you’re reading a document and you’re getting a letter, I believe I agree with having it left for reading these that if you’re coming up to a table and you’re looking at visually, to me, this looks very lopsided and heavy. In fact, I find it annoying to read it this way, and I again, I’m a very visual person, so yeah.

26:36
And so, along with the donor information, the bookmarks and the display boards. Can you also create a sign up list for us to be able to gather have at the table and gather those the name, phone, email and billing address, it’s what’s on listed on that information table. What would be on the information table? Isn’t

27:03
that something that we already have, kind of standard that we have a sign up for when somebody comes and visits the house? Are you wanting a separate list of just people that are interested in patrons? Yes, send them a separate communication. Okay,

27:17
and it is simple. It’s just just a column for their name, and what would be the separate communication,

27:21
other than handing out this information that they could then go in and and be directed to the future about what would be

27:29
available at the site, physically

27:31
right at the table, at the table that we are going to have set up at this at the Open House, with the table top, you know, and then the display board, and then the display board on an easel we’re going to have, preferably, will want a sign up sheet, because if someone’s coming along, they’re like, Yeah, I’m interested. Okay, yeah, go ahead and sign me up. Our objective there was to collect as many names people who would be interested in the program, along with phone and email and mail address. I agree. That’s what we discussed in the committee. And then, what is

28:16
your list? Just to reach back out and say, just another reach out to sign up, yeah,

28:21
people, if needed, and I think an

28:27
email

28:30
and maybe a phone number, but I’m not sure about a mailing address we or maybe just an email, because you know, if people do fill out the form, that information gets collected, if

28:40
Somebody doesn’t want to use an email, what’s an alternative? Yeah, then

28:44
you can get that as an alternative. But I don’t know about requiring an address and phone number for everybody.

28:50
What about not everybody’s going to be interested in this patron steel, right? So we’re going to collect names of people that come in other than that, right?

28:59
Well, we have the regular sign up for our email blast list. Okay. Well, what if? What if we do our regular sign up, and then we have a box on it that says, if you’re interested in that, in this they can check it, and then when the person there, we can say, why don’t you check that box? Because then you can get more information this way. So this way, it solves both. It both issues. If people are just interested in the Callahan house period, they can get the regular thing now, if they’re signing up and they’re interested in this, they can check it, and then we know there’s more interest in this program, assuming the patrons information is going to be available at all open houses moving forward. Okay, yeah. I mean, we can make it part of the regular list. And then I guess the question is, do you want to, after each open house, send a follow up for those that are interested in patrons? Yes, okay, I think that’s a big thing. We want the additional follow up and follow through in the sense of this is why we’re really trying to make connections with those people. Yeah, I think then having it part of the regular email list is a good idea. Okay, having a lot of people aren’t getting having it part of the regular email list that you can add that just about some interest. So instead of

30:20
having you separate at the patrons, yeah, having it at the

30:24
we have it, we have it at the patrons table anyway, as a sign up, but they can check the box and say, I’m interested in this program. Well, you can have it either both places, or just direct people to go up and make sure they sign up at the front, but yeah, I think having it on the regular email list is probably best okay when

30:46
they okay. How much is at the front, in terms of bookmarks and posters? Is that all up at the front needs

30:55
to be in a in its own area for this? Yes, does it all run? So I’m

31:01
wondering if people would check that if they don’t know anymore about it, right? Well,

31:06
I think that’s why it’s very important that you have a person there that’s

31:10
that is being doing the sales pitch. Sorry,

31:14
but that’s really what it is. It’s a sales pitch to get people involved. And it’s like when you talk to anybody, well, you know, I’m involved in this. Please consider being part of this, that kind of stuff. And along those lines, then, yeah,

31:33
one thing that could if the bookmarks were at the door, in addition to, um, near the poster, etc. They could take one and say, if you’re interested, you want to learn more about it, take a bookmark, and then they have that as a reminder to sign up as they go out. I agree. I mean, if we said, you know, here’s a bookmark about it, and we’re collecting, well, we’re looking to see who’s interested on this sign up list. So on your way out, if you’re interested, check the sign up list.

32:16
Yep, yeah. I mean, I think we have, I think there should be a main area where somebody’s talking specifically about patrons, but there’s no reason not to have some information at the front as well. I hope that we can catch them both places. I’m one of those big people are, I think, their opportunities if it’s easy, they’ll do it. If it’s not, they won’t. So if it’s if we make it the easier, the most simple way possible that we catch them here, catch them there, whatever. So whichever person they see it, then they’ll do it. Otherwise, if it’s a hassle, if somebody’s walking out the door and they’re saying, Oh, but please go see the patrons. Person over there, they can say, No, I’ll do it later. It’s easier to grab that bookmark and go, there’s, there’s just, there’s a certain point of describing people.

33:12
Just an observation the front of this bookmark. There’s nothing apparent about patrons. That’s

33:17
what I was thinking. Can we stitch patrons of power? And let’s put it on the front. But then would we be able to put the gate? I don’t think, and I don’t know that that would really look so, so, so maybe keeping that, I know this is not an exciting thought, but maybe keeping that paragraph in on the on the other side where it does say patrons of the Calhoun house, because ideally that would be on one line, patrons of the California and then keeping that content in

33:49
whatever. Couldn’t you take that bottom paragraph in the front and put that on the back where we said we would take out that whole paragraph, and then, you know, then there’s room to push that down a little and put patrons on the call on house. I think

34:18
it’s okay to give it a right. How many we’re going to print? Say maybe a couple 100. And you can get several off of one sheet of paper. Maybe. Why don’t we do a first run of it, couple 100 to provide us with what we need for spring open house and and then, and then we can look at how we’ve assigned it and see if we need to make a modification. Go ahead and do that as it was on the same time post, we highlighted

34:49
paper of the California Okay, you guys decided

34:52
those are kind of close to analysis. Yes, I understand

34:58
that. But the. But again, this is important, and we’re trying to get it done. So I’ve got a suggestion. What if we take, what if we take that front paragraph where it says, As a patron of the Callahan house, you can sustain or efforts to preserve? What if we unhighlighted All of it and only highlighted patron of the Callahan house? I it

35:24
and bolded it.

35:27
I don’t think this is that complicated. Yeah, I don’t know. Just move some text and eliminate we were going to eliminate this paragraph anyway,

35:36
but it’s going to be paragraphs on the back. It can’t be

35:41
horizontal. How about we just go ahead and go with what we proposed? Yes, I think so. Let’s give it a run. Okay, with the horizontal

35:48
on the back,

35:51
so, so let’s just try horizontal

35:53
on the back and the hole punch being on the right side. Yeah, give it a run. But you

36:02
did, you did say to eliminate that paragraph, actually,

36:06
because we don’t have anything, this is very no border, because there was no information about patrons of Callahan house on the you know there was, there was no information about the patrons of the Callahan house on the first side. I think

36:23
if we did it as originally proposed,

36:26
not like its own tile, so it’s a little if we

36:29
did it as originally proposed, and we take out, we take out the the borders, I think it’ll be fine if we do the original one that was proposed. It should fit elongated and everything that we originally proposed, we just take out the borders. It should

36:44
let’s give it around. We’re not doing a big deal. It’s keep

36:49
the paragraph, and we if we do it as originally proposed, it should fit. We measured it. We sat there for how many hours at that meeting and did this. Let’s just do it as originally proposed. Keep this paragraph, yes, yeah, yeah. Do it originally as it was originally proposed, and we just lose the the two. And

37:10
while I understand orders cleaned up the content a little bit, so fine. To keep the content cleaned up as you’ve done, just do it as originally proposed. As far as the orientation and the content that’s

37:22
going to be too small, but we can rule out, let’s take a look. We’re only going to print a small number, and then if we hate it, you can change it. Yeah.

37:32
All right. So how about the forms and legal approved? They haven’t got

37:42
back about it yet. It yet, but I don’t foresee any issues there. Just move forward.

37:45
So we’ll have the letters, the donor form and, yeah, well,

37:51
and that information in terms of how it translates online, which is what I have here.

37:55
So Michael still has to approve the letters.

38:00
I mean, it’s with them. I don’t know so much that they Okay, necessarily have to, but we’d like them to, yeah, the all the patrons docs that the board put together are with legal but, I mean, yeah, and those aren’t, you know, necessarily going to be used in their form anyhow. So we’ve got how that translates online here. Okay, that

38:21
leads me to that. So the link online is good to go. Are we ready? Well,

38:25
it’s almost ready. So basically, let’s see if I can do this backwards here from the Callahan main page. You know, this is the main page. So here with these other flags, we’re going to have another one that’s patrons of the Callahan house, and then that will take you to a patron specific page, which is right now in a draft version. This isn’t published online, but so I met with Ian, and this is how you know what you put together can translate in terms of, like being on the website. Cool. So this is, this is the patrons page. The very top paragraph of the letters is the sort of highlight here, and then click on each and it’s an accordion, sort of a drop down to show. So this is, you know, basically the individual and family letter, and then the organization letter. So it looks very nice, but, you know, so you can, just like, go through you’re very accordion on each and then, yeah, and then, when you click on the become a patron, initially, Ian had set up the form so that you get a pop up here that says individual or organization, and then it takes you to the appropriate form that has since broken down. It, we’ll get that sorted out, and then it goes into the form. You know, that’s, this is an online form, but this is what I can’t see, where my cursor is, but this is what, yeah, it translates to, in terms of an online form. And then after the form is completed, they get automatically redirected to the regular donations page, so they’re not going to be separate. You know, patrons donations and regular donations, it just all goes donated to one place, but somebody’s filled out the form, so we know that they’ve made a patrons donation. So that’s, that’s the gist of that. That’s great. And there’s a way for you to know when, yeah, then I’ll get an email when they have filled out the form and made the donation.

40:50
So is that in draft format, or is it live? It’s

40:53
not live? No, we still need some pieces that I need Ian’s help with, but he put together a form based on the form that you created, and I built the web page, but it just we need those final connections when it’s ready to go live. The only change is really to like the form will have all the same information, but it’s an online form. The only changes to like the letter is that I pulled out that first paragraph, since it was the same on both and just made it like the heading of the page. And then the very bottom, some changes to that to just let them know, like, what the process is for online. You know, go here, complete the form. Once you complete the form and be directed to make your monetary donation online. And then it says, If you have questions or need to fill out the form or make your donation in person, please contact the house manager at email or phone number. Okay, so instead of saying or mail it in, because there’s not really a way for somebody to print it and mail it, but if they need to and they reach out, then I can send them the one that you created. Nice, okay, but it’s not available to like, print, online and mail, so, yeah, so this is going to be the most streamlined. And Ian did feel that having it, if you go into the donations and you’re making a regular donation, or you’re becoming a patron, was like that, people that just wanted to make a donation, we’re going to get turned off by too many things. So if you want to be a patron, and you’re going specifically into there, but then all the donations come to the same place in the end, going live with it as soon as we can put all the pieces together. So it’ll be available before the open house. Wonderful. Thank you for that. Sums

42:48
up all of what we need to talk about regarding the work for the caring for county and house. There any other item to discuss about that? Okay, let’s move forward

42:59
to the future restriction.

43:13
So in terms of the repointing, so we had reached out for three quotes, we got two? Well, we got one, never heard from one, declined to quote, another quote from Empire. But we need to have two actual quotes to move forward. So there’s been another company out that the city contracts with to get a quote. That was two or three weeks ago, and I haven’t actually gotten a quote from them so and then we’ve got another company that is working on scheduling a time to come out so that we need at least two quotes before we can move forward that project. So that’s

43:52
where the repointing is at those companies that I suggested,

43:56
yeah, those are the two that one declined and one never responded to myself, I’ll reach out. So Okay, from working with the school district, and this is why I think the verification on exactly how this this process works is one of those things that I’m a little confused about, and would like clarification. So what happens if you can’t get three quotes we’ll be able to for this? Well, okay, we just need to. We have to have two. And what happens if you can’t get two and you only get the one? I don’t know the answer to that. With the city process, can be a problem to get two quotes for this. Okay, we could run into that with the dining side. So I guess that’s, that’s one of those things why I wanted a clarification. There’s got to be a process in place where it says, Okay, if you can’t find somebody else to do it, what do you do? There’s something somewhere, it’s just we’re not aware of that. We’ll tackle that if we need to. Okay, I. So that’s where we’re at with the with the RE pointing, but in terms of the dining set, I think where we’re at with that is, you know, a couple of questions, basically being, is Questers able to pay for a project that’s already been paid for? And I think the bigger question is, Questers has been interested in this project for almost a couple of years or more, you know, and they were waiting on us to get a quote, which we finally got, and and then now that we have that we’re talking about paying for this on our own. And does that sit? Well? I personally don’t feel like it does. Okay. Well, asking, you know, having them, you know, say that they’re interested in being able to pay for the project, and then just saying, oh, never mind. Actually, we’re going to do it on our own, but if you could reimburse us for this. Okay, here’s what sends a message. So it does, but I am also going to get back to you on on exactly, on certain aspects. Thank you. So Questers is hosting, and I’m going to put it all up there. So anybody’s watching this meeting, Questers is doing a couple of things in our grant process, in which we wrote for the grant, we’re going to be receiving a check for, I believe it’s a total of $3,000 on April 17, in which I will get the check and it will be put directly to the Callahan house. It doesn’t state specifically for this project, but we know that this is what it’s designated for. In addition, we’re also doing a fundraiser on June 7 and eighth, which is the garage sale, which we will be all proceeds from whatever sales that will be, will be going towards the dining room set. I’ve also been was, was in communication with the new state president Connie and Connie buzz while and she is said that this will be her president’s um project. So all funds that she that are put through, and that’s money from chapters towards it, will also go to this project. And I asked the specific questions, what it happens if we do a project that’s, um, already been paid for? She said, It does that doesn’t matter, because the bottom line is, when we did the original quote, the quote was based off of one pickup, one pickup. If we divide the project up, it’s going to increase the cost, and therefore it kind of makes what we’re doing when we wrote the grant initially, off of those prices, null and void. That’s a problem. So I cannot guarantee that we will get the national funds, but I am going to be writing the grant for that. I have tried to get copies of the grant application. I have not been able to do that because they will not release the grant application in advance. It’s too much of a conflict of interest, and that makes it harder for people that are applying. They open the date, and then you can apply those funds are for 20 are done in 2026, and then they would not be even released to us until May, anyway. But it seems to me, from looking at past projects and reading everything on that there isn’t an issue that we do apply for those funds now they’re all going into one pot and would be going directly to the call hand house. So to me, if we pay for in advance, we, first of all, we apply for the original grant, which is which? It states that it would be one pickup and one drop off. That is a cost issue, and that will increase our costs. So we have the board, in my opinion, have to make a decision if that’s if we should do that. And I personally think it would make it easier for all of us if we just did it in one shot and not have this constant interruption back and forth. In addition, it would give us the person that we need that is capable with the expertise to do what we need. This is a project that’s needed to be done for years in this house. It really has, and it is just as important as doing the pointing and everything else, because this is these are gifts that I hope to be here for generations. And so I personally think that we continue to move forward. I have two additional areas in which we will be putting funds for it, and this is going to be a project, and once completed that, the clusters will continue to put more money towards. Now, can we get it right in one shot? No, I cannot guarantee that, nor could I guarantee writing, writing for the national grant that we received the funds in the first place, I It’s a grant process. I can’t guarantee that at all, because it’s going to the National Committee, and they may or may not accept our project. And. It from looking at, do we meet all the criteria, absolutely, do we fit it perfectly with past grants? Absolutely, do I have high hopes that we would receive the funding? Yes, but is it a guarantee? No, no, it’s not. So it comes down to we have a fair chunk of the money put forward. We will continue to have a fair chunk of money put towards this project, because we have a high interest in this. In addition to that, if we get it here so people can see it, we will be hosting the questor state fall meeting here on September 18. If they can see what they’re working and putting the money for, they tend to put more money towards it. So that’s one of those things that and again, this is Connie state project, and we know from doing past restoration projects, just a chair or anything else, it takes forever to get any restoration done, and finding a quality person to do it is huge. So I have huge encouragements, and I also would like to encourage that, that the Callahan house itself would help us maybe put information that out of the garage sale. We’re going to put information about Questers and what we do. But I also think that if people are purchasing and buying and they know it’s going directly towards a specific project, they tend to, oh, I’ll pay two or $3 more for that item because of broad sales. So broad so no, we’ve got some great estate items. But even at that, it is what it is. So I’m

51:35
sorry, thank you. And we needed to hear that I put together some some thoughts, and I figured I would print it out so everyone would have a copy. So I’m sorry I only printed eight, because I just go with our board and Brittany, so maybe Ben and person take a look, sure, yeah, but I’ll read this just so that it’s out there. So regarding restoration and preservation, given the current status with labor costs, fixed materials available and funding in hand, moving forward with this project now offers cost certainty and allows us to hedge against inflation risk associated with the volatile market conditions, while the time value of money suggests that there could be a benefit to delaying if expected investment returns exceed inflation, the potential for material cost escalation and supply chain uncertainty may outweigh that benefit. To summarize, the desire to lock in today’s prices may outweigh the opportunity cost of tying up capital. So in this project restoring the dining room furniture, here are the constants and variables to consider. The constants after months of searching, we now have the right expert, Dan Stoss of memory lanes antiques, who is willing and able to complete the project. Now, the amount of time it will take to complete the project is reasonable, six to eight weeks. The estimate includes complete restoration and repairs as needed, and includes pick up and delivering of the furniture. The total cost of completing the project is reasonable at $28,710 we have the funds available in the Cal ham house fund, and using them still leaves a significant amount in the fund, approximately $60,000 this restoration will last for many years. Those are our constants. Here are our variables. We may receive funding from Questers, but it is not guaranteed. We will receive the full amount. While we anticipate funding from the state Questers will come sometime this year. It is likely any funding from the National Questers will not come until next year. The cost of materials, leather for the chairs, may increase, thereby increasing the total cost of project. Availability of the materials later is not guaranteed. The cost of labor may increase each next year, and it may not be reasonable to expect the expert to honor his estimate, and later, a year later, and the availability of the expert later not guaranteed. So given our constants and our variables, I really believe it is in the best interest of this house that we move forward with this project now that we go ahead and use Callahan house funds from Callahan house fund intended for this purpose to go ahead and go forward with this project,

54:56
the reality is, I think we’ve missed the boat in terms of the schedule. People this year for having this not being available. The time period to do this is January through April.

55:07
Have a solution for that. While you’re needing furniture for this room, it may not be the Callahan house furniture, we can seek out assistance from other antiques dealers who do have tables and chairs and buffets and servers who would likely donate that use for the time that we’re without our own,

55:32
and the cost involved in getting those here, I don’t

55:35
know that, but I certainly can find that out.

55:40
I guess it would depend on the materials. I’m hesitant to sell somebody a rental with them, you know, intending on this furniture, and then their rental comes around, and this isn’t what’s here, but if we have, you know, plans ahead of time for early next year, then we know what’s going to be here, and we can let people know that before they were to already have a contract for the space. How many contracts do we have in place right now? I can sit there and count them all out, but I mean, basically just give me, I don’t know a lot, from the beginning of April through the end of the year is that’s our busy time, and that’s when we’ve got private rentals throughout the rest of the year.

56:28
Is a specific furniture of a what is the degree of importance of this specific this specific furniture? I don’t know that

56:36
depends on the person. Personally. If I was having a wedding here and I came in, there was different fixtures. I’d be pretty upset, to use a nice word, just

56:49
going through what people expect. Yeah,

56:50
yeah,

56:52
yeah. And I think, you know, certain, like some of the smaller rentals and things like that, might potentially be less problematic, but

57:01
so you think it may, it may matter. So here I think it may

57:04
matter depending on the client. So I hear what you’re saying, Karen, in terms of, like, the supply costs and things like that. Like, certainly the expectation is that those would increase, you know, and then maybe that’s something that we just planned for out of and the project could increase on its own anyway. Just given the you know what we have is an estimate, when they actually get down to doing the work, things can change. But

57:32
no he he confirmed he would not vary from his estimate, despite you know what repairs may be needed. He said, This is all I’m going to charge you. That’s it. Okay, everything. That was the

57:46
conversation that you had then. But either way, yes, we can expect for supply costs to go up. That’s a valid point. And we’ve got, you know, money in the fund to cover that kind of thing, if needed, or if clusters isn’t able to, to raise all of the money for the project, but it’s something to think about in terms of the schedule. I don’t know where we’re going to fit six to eight weeks of not having this furniture available. Okay, is Is there something that we can schedule with, with Dean and see if he if we could do a

58:21
Dan, okay. I’m sorry. I’m just trying to clarify. Dan,

58:23
I apologize. Dan, um, so you’re saying the time for to have this done would have been January, yeah. I mean, typically January through April, our slowest months, and if it’s something that we have, you know, we don’t have any bookings for 2026, right now until, I mean, the spring open house would be the first thing. And in terms of private rentals, the first one is in June as of right now. So having it scheduled to where, when people are coming to look at booking those dates, and we can let them know here’s what’s going to be available. And that could even be then that we don’t necessarily need replacement furniture. We’ve got other tables and chairs on hand. Most of the time when this room is used, the chairs are moved out, and it’s tables that are necessary, which we have. But I would just want someone to know where they’re renting the space, what that’s going to be like, and not after they’ve signed a contract. Okay? So,

59:21
so they aware? I’m just gonna ask sorry, no question, because it’s online. So so clients have signed a contract. Are they aware of the condition of the chairs? Are they aware that the leather splitting on the facts

59:36
that people comment person and see the space? Okay,

59:39
would it be

59:43
objectionable to them to have another set that doesn’t have damage?

59:50
I don’t know this is I’m saying, I can’t speak for every client. I’m just saying, I mean, if we’re scheduling it so that we know what’s here when people are booking the space rather than. And changing it after they have expectations of what the space is going to be.

1:00:03
Is it unreasonable to reach out to those that are booked for, say, the next two to three months, because that would be the time within which this would be all done, just to reach out to them and say, we have some damage to the antique furniture in the dining room. We’re looking at having it restored while your event would be going on, we would have other antique furniture in its place, so you would still have the

1:00:36
maybe find out the details of the potential of having other furniture in place before I would reach out to any clients. Okay? Well, we could find a bunch of like, here’s maybe what’s going on. It would, it would be, here’s what’s going on. Is there a different room to look at like, I would say, in the next couple months I was really busy here with a lot going on so and outside of January, is there a different time that could be comparable to you connecting with well, and I question, when I wrote the grant, we had talked about doing the table and the chair. So what were you planning on doing that? Would that I put forth anyway, that we were going to then do the tape, we’d cover the cost for the leaves, and obviously the table wasn’t going to be here. Yeah. So that would be at a time period where we could let people know before they were booked, if that was going to be the situation we were talking about this end of last year, and it being falling in that time period where we don’t have tons of rentals. I mean, it could be right now is definitely the most difficult time, because people are having indoor events. So come summer, it might actually be a better time, easier. The problem with that is this is like the backup space for, you know, if the weather’s not good, but again, it would depend on the client. I Okay, so, so I’m not saying it’s impossible. I’m saying this is something to weigh, and the other side of that is weighing. You know, I think it’s one of those things that, yes, we have to weigh, yes, we have to look at all options and go forward and that. I don’t think this is any different than when we did the windows and anything else, when we had vents here we were doing restoration projects that was planned for far enough in advance to where we could book rentals around that, rather than having a full schedule of rentals set up for the season and having to go back and let people know that it’s changed at that time again, it’s not impossible. What I would say is find out the information about getting something supplementary for the time being. We need to weigh that and see if that’s realistic, and then it would be reaching out to clients individually to make sure that everybody’s okay with

1:02:44
that. So, so

1:02:46
table server and a buffet.

1:02:52
Yeah, I’m wondering if we necessarily need that way. But Okay,

1:02:57
so without the buffet, just a server

1:03:01
and the table,

1:03:04
sideboard, anyway, that, and then being

1:03:07
able to get those items in the house too, like if they need to be, you know, if they’re antique pieces and they have to be disassembled and reassembled in the house, just figuring out the details of the possibilities there. But I’m not going to reach out to clients until we have a potential plan in place, because it would be worse to say, oh, maybe we’re doing this, maybe we’re doing this, and a lot of back and forth, okay, would not have been still a lot of confidence.

1:03:30
So just to clarify, it would be okay then for us to go ahead and finance the project and then accept funds later from the Questers, as long as the questors can

1:03:43
do that. Yeah, in terms of the city, what I’m wondering, and that’s the other thing too, is it’s going to be, I think it’s two months for the city to appropriate funds from the house fund into a usable state. So those funds aren’t going to be available for a couple of months anyway. So that’s something to consider, and then keeping in mind that this is problematic, but it’s not a one to one. You know, we use money from the house fund. It goes into a usable expense source, and then the money comes back from questors at some point and goes back into the house fund. It’s not going to from the city standpoint, it’s not going to show that that money was paid for this project. That’s exactly it because, and that’s fine. That’s kind of how it’s set up anyway. Yeah. I mean, that’s how you do we if we were coming in and we were giving you grant money, that’s how it’s set up anyway. So it’s we goes back into the house fund. It’s not stated that we specifically paid for this thing, yeah. I mean, other than if we do it under a donation aspect, and it’s written under the donation form, that question, donated this money, or, yeah, I mean, it will be a donation. So then I just don’t see the point. If it’s going to take us two months to get it open. Moved over anyway. That puts us straight into the summer. And then you said, most of the most of the things are outside, if we can then replace a table. And I’m thinking, as a bride aspect, they want the table to show the cake or have that kind of stuff. It’s not about and for the most part, the tables got a cloth on it, and it is covered. So I don’t see what the big not for those events, but I do have the timeline for these the next thing. So the next appropriation is for July, and it’s due Thursday, May 29 the first reading is July 8. The second reading is july 22 to be awarded. Then the appropriation month in August. Deadlines for that would be due. Request would be Thursday, July 3. So just as a as a timeline of where we’re looking July and August, are the next ones. This is from Sarah, as soon as we can have funds available, yeah. So this is where we’re at, where the

1:06:02
Go ahead,

1:06:06
if that makes sense, I’m happy to repeat it in my mind that we have to wait that long. It feels like we should do it in January, so that any rentals booked at that point. Here’s already the plan, if it’s the difference of a few months at that point,

1:06:21
if we’re doing that, if we’re putting it off that bar, I think confirming with Dan at memory lanes antiques is going to be really critical to tell him, All right, our timeline is not this year, but rather next.

1:06:36
He’s already aware. Do you have some possibility? He said he can do it when we need it done. But you already talked to Dan about this, but at first we’d confirm

1:06:45
with him changes you may want to ask him, do you have the materials in hand? Do you have the leather in hand? Doesn’t mean to be purchased. Now, those are things that he we should be asking him he should be aware of and be thinking of and know in advance of that. Yeah.

1:07:06
So as the expert, it would be on him to figure out the timeline of his supply chain.

1:07:11
So, right. So

1:07:13
it so my big question is, if you have spoken with Dan, have you spoken with Dan directly and said he’s aware that the it would find done may push this project out, even potentially, into 2026 that was directly, okay. So he said he’s available when we’re ready. Okay. So I think the big thing is, then, why don’t we then schedule it, get the money ready to go and put it ready to go for January. Then I don’t see what the big we just need to move forward on it. Yeah, I’m not saying not move forward. I’m saying having it gone in the middle of summer rental season, for people that weren’t expecting this, it’s not gonna work, not worth maybe the struggle of the extra couple of months for it to get done. Okay, that much earlier, like if we can’t have the funds available till maybe the beginning of August. I don’t, I personally don’t see the point in pushing it to have it happen in those couple months, as opposed to a couple months later in January, where we can be better prepared and plan for it, and clients can know if that’s going to be the situation.

1:08:18
Okay, scenario. So

1:08:19
speaking to the timing of the timing of the appropriation process, since the whole appropriation process is really kind of unclear, at least I’m

1:08:29
Well, Chris has got some information about that. That would be helpful to

1:08:33
know. But if, if the next one isn’t you know, until you know July and then August, what does that mean for this is that the second to last one for the year is that the last one for this year,

1:08:48
she’s got the schedule. We can see it comes back timing

1:08:50
wise. When, when do we need to enter that process for appropriation process to be complete? Yep, and money in hand, January one. Yep, that’s

1:09:02
up to us to plan that out, okay, but that is our job. There is another one at the end of the year, okay?

1:09:09
But I don’t think it’s, I don’t think, I don’t think it’s out of line to ask the question, though, yeah,

1:09:15
that’s and my answer is, that’s our job to do that. Okay, that’s my answer is, this is something we do. We do appropriations every year. So okay, and if we’re planning, and I’m in agreement with you, mate, I think if we have to wait that long, I think that just, let’s plan this thing now. So we’re really set, like, I think January too, and we go, boom.

1:09:37
I think that’s really kind of where we’re at. I think, personally, if we have to wait to January to move forward, that’s fine. But I also don’t think it’s wrong for us to ask when is when do we so if we’re planning on going January 1, this is popping in, and this is what we’re doing. What do we apply in October? Is there an application in October to plan for that money? We were wondering what the when the second appropriation is for the year to have that money available for the beginning of 2026 and

1:10:06
now we’re going to also need to get even more specific regarding that appropriations process, and that what needs to happen with our single vendor estimate.

1:10:16
Did we have a quote? We already know that we need another quote for sure.

1:10:22
We know too. So, yeah, this project, well, for all projects, we have to have to put for all projects, for all projects, we have to have at least two quotes, not three. Okay, and so we need either if we cannot get another estimate, that’s the question, what is the expectation?

1:10:42
I think I don’t know. We need to get another estimate. Yeah,

1:10:46
because this last month, if we cannot get another estimate, what? What’s the expectation? What happened? Because what’s allowed,

1:10:54
because what’s already occurred, is Karen went out and got three estimates. Two didn’t respond back when we only got the one correct,

1:11:01
get estimates, inquired with four different antique restoration

1:11:07
and they declined to vote, or they get back, or what? One

1:11:10
declined to quote, he’s not doing any more. The other declined quote, because he is finishing up the projects he’s doing. He’s retiring. The other one is completely out of business. No longer take anything

1:11:24
suggestions for anybody else that you could get a quote. I

1:11:27
had the final one from the one who is retiring,

1:11:32
but you did get a quote.

1:11:34
The one that I got a quote from was Dan Stoss with memory lanes and bricks. That’s the one that I was referred to. He said, Hey, I’m retiring. And then go to memory lane. This guy’s Okay, see what you think about him. So that’s that’s process. This happened over months. And so if you would like to seek, if the city would like to seek out other estimates, great,

1:12:00
the city has to seek out other estimates. So then I’ll talk to purchasing and see if they can help us find somebody that can at least give us another quote. Yeah, we have to have another quote to move forward with the project. So we’ll talk to purchasing about that, and then we’ll figure out what we need

1:12:17
to do with Sandra about or Sarah about the appropriation timing, what they want to see.

1:12:26
So yeah,

1:12:28
and they would just, they may want to see it at the end of the year because of their own financial reasons. They may want to say, go ahead and do it now. I don’t know. So we just,

1:12:37
I’m just confused because we were told two months that it takes two months to resell this? Oh, which is fine. I completely understand that it’s a guesstimate. I got that we’ve got two months out. But if I’m just having a better under a better understanding of what we need to do to make sure that we can move forward on this project in a timely manner that works for everybody. I know I’m not trying to to stir my stomach or be rude or or anything. It’s just, I’m just asking questions, and I don’t think asking questions are wrong. Saying that that’s a problem.

1:13:14
What question I’d like to what my

1:13:18
question is, trying to figure out the process of this, and it just seems like when I do I Well, that’s her job. Well,

1:13:26
I said that at that point, and I don’t I obviously don’t want to antagonize your argument.

1:13:32
I’m not trying to argue with you, but I’m just trying to ask a question. Okay, I understand it short your job, but I still don’t think it’s wrong to ask when those times are. She just told us that there’s time for July and August. Is there another time later on that it takes two months out. So two months out, November, October is when is that time? And that’s sign up. Okay?

1:13:56
Said, No, November, there’s, there’s like you said, there’s an October, mid October, I don’t, you know, I don’t have an exact date. There’s one the winter one. I think our question to them, which we don’t know, is, when do they want to put this in? Considering it’s for next year, we want to make sure that, I don’t understand if we do it for next year, like we have other accounts that roll easily. So I don’t, and I imagine this one rolls easily, since it carries over, so I don’t problem with maybe doing it as quickly as possible. And if that’s the case, let’s get it done. But I don’t know that’s a question for them, okay?

1:14:37
And that that answered everything that I really, I wanted to know is okay, if we can just get it all lined up and ready to rock and roll, that’s, that’s the big information process here. And then if we need to get that second quote, okay, war. Is that something that we need to work on as a board to get another quote? That’s. I’m just trying to figure out, I mean, if you have places that you want to reach out to, definitely don’t let that stop you. But I’ll talk to purchasing and see if we can get one as well, and then we’ll figure out what, what the timeline is in the process for the appropriations, and get the ball moving on that. So we have these funds ready for the next year. And I think the big thing is, does great. Let’s ask purchasing, but we do need to make sure that it’s somebody that knows how to deal with antiques, and that it’s restoration, sure. And we still have the option to choose a quote. Okay, that’s, that’s the only big thing. Yeah, I think we’re pretty much just come into agreement on one when to do it, and I think we move forward, and I’m very excited to accept the check on the 17th and to bring that back and to see, hopefully, we can raise quite a bit to put towards it as well, and we’ll just go from there. But again, there was no guarantee that we we cover all the funds, because I’m applying for a grant that isn’t even, isn’t even issued completely until May of 2026, they don’t even start the grant process because they do it on even years.

1:16:12
Marine. Could you send us the information on the garage sale so that we could disseminate that information to our friends? Absolutely,

1:16:18
I figure I’ll all. I will get a little thing. And maybe we could even put it out there in in this, what is it a city, something or other?

1:16:32
I don’t know. Can we do that recommendation, put that

1:16:35
out specifically to ask for donations towards this No,

1:16:39
or to ask to just say that we’re just gonna garage sale. We’re having garage sale to raise funding for the Callahan house. That would

1:16:48
be a no, but

1:16:53
could we at least post it? We always post it in the library and that at the memorial building on the bullet

1:17:01
public spots, but Callahan email

1:17:07
blast to promote the garage sale. That’s what I’m asking. Please. Kristen,

1:17:11
do you know when the funds are released at this time schedule looking after July, the second reading is july 22 you have any idea what when the funds would be released on this specific

1:17:25
month, I have to ask, given that the second reading isn’t until July 22 it wouldn’t be until after that, because it has to go to council two times,

1:17:32
and then it, it just depends when they get to it’s generally within the next couple weeks. Yeah. And it, and then it depends on, is there time pressure for a particular thing, like last year, we need to have that money into recreation to make sure we cover for the end of the year. We’re at that that early December, so they were trying to go really quickly. And other times, if they know it’s later, then it may take them. In my experience, I don’t want to speak for

1:17:58
them. And is there any requirement to actually spend that money. I mean, once it’s approved, do we have a time frame we need to spend it within,

1:18:07
as long as we have our plan in place, and if not, the finance is always very flexible with such things. So if we, especially Monday, that is already intended to roll over, like our our fund, I don’t see

1:18:20
any issues. Those positive get approved a couple months before we actually that

1:18:23
would, I think so

1:18:27
that’s exactly

1:18:29
what kind of ties nicely and with what thinking forward, knowing that this is not the only restoration preservation project that we will be addressing and looking at and probably an issue next year, would really be helpful to have more clarification about the appropriation process, if we can include that as a topic for our agenda Next meeting, so that we understand future restoration preservation projects, and how we may have to plan in accordance with whatever calendar. What questions

1:19:08
exactly do you want to have about the appropriations process, and what is that calendar

1:19:13
of the appropriations process? Just the calendar. That’s all you. That’s the first question. I’ll invite anyone who has another question about the appropriations process to raise their question now, since that’s what you’re asking for so

1:19:30
so general summary, the process and then the calendar, right? We

1:19:33
need to know when the appropriations process happens, how frequently through the year, what months of the year that is,

1:19:44
and what it is and what it is, what it was a process that we had board need to go through,

1:19:50
yeah? So summary of the process and a calendar. Yeah, that’d be great. So we can include that under items from the board or items for staff in the next Yeah. So. Okay,

1:20:01
are we hard to take a low bid if we have multiple bids? Yeah, okay, see, that’s

1:20:05
one of the questions is, well, we hate to ask you all the time, but if we if that’s in formation, then, oh, cool. We got the information. We can just read it. We are not required to do that. Okay, okay, good to know. Just

1:20:19
a reference paper. Yeah,

1:20:22
just another general question. What happens if we have a quote we request out of math and their cost overruns? How do we handle additional costs, change orders? Does that go through appropriation also or no? Okay, so that’s that’s easily handled. Okay,

1:20:39
yeah. I mean, unless it’s something where the cost is going to double, and then we may be okay. So let’s do something different. But, you know, I mean, if it goes up, honestly, I will ask them if this is the number, and we’ll talk with the guy. We want to make sure. So what’s what’s our number? January 2, we’ll get that number, then we’ll talk with Sarah, what will be a reasonable amount for us to pull over, assuming, assuming that 10% contingency, that’s how I would think we would do it. But until we do it, I’m not sure so, but yeah, that we would have that, and then we have, if it’s $1,000 damn or short, we have PDF 145 which Callahan, also has money in that we could use for good, for to cover something like that. That’s that’s a easy one, but that’s a good question, because the contingency part, it’s a question for finance, how we want to do that. Another

1:21:32
concern is that you’ve seen, we, you’ve seen sold on the stand, gentlemen, as far as his ability to do quality work in Arizona, price, I guess, a question which, well, it’s not a question, but do we are we comfortable he’d be available in the first year to do this work?

1:21:51
I talked to him specifically about the project might happen in 2026 he’s not retiring, he’s not moving. He said he’s available when

1:21:58
we’re available. So you’re comfortable with that. So we should,

1:22:02
how do we book that? And including pricing and time

1:22:14
he needs to confirm a booking, so until we have, if he needs a deposit, until we have the funds, but I will follow up with him to let him know where we’re at and the attention and just, well, if that’s the case, given which, again, we will receive the $3,000 from the clusters. Yeah, on the April 13, if we could put that down as a deposit, needs to go into donations. I understand it’s got to all go. We have money, but we need to make a deposit.

1:22:42
Oh, that’s good, because he may need to buy those leather

1:22:48
years. Who knows? So but that’s something that didn’t seem to be the case, but it’s easily determined, yeah, are you comfortable with this? Because you’re the one that’s most I

1:22:59
think how the city is everybody, and, and, and I think that’s all we can ask. And while we would be passionate about a certain project or urge something to occur more quickly, just to confirm that it’s going to get done, what’s going to get done? Right? Done, right? And for the price that we’re all saying, Yes, that’s how to reasonable. It’s, it’s, it’s, I guess, what the city’s process is. And if that’s, that’s all that can be done, then

1:23:37
yeah. And that timeline gives us more breathing room to make sure that it gets not only that he has time to get the project done correctly, but that we have time for our processes to be appropriate without the use of this space, okay, and but we still then need to get a second quote. But the issue that I’m having, because I’ve got to do the follow up reporting with Questers, is we wrote this grant based off of the assessment, and that I want to then be able to report back that it was done correctly and that we didn’t just change it up, because then it looks like I just Want to make sure that all my teas are crossed, and I started on my end too, that when I applied for this grant was based off of that estimate, and that I want to make sure that we’re following through that to change. Okay, but I guess I don’t understand your concern. I’m concerned if we get another estimate and then we decide to go with that estimate, if that’s going to we’ll go with the most appropriate estimate based on Okay, expert versus Yeah, exactly, okay. And I don’t know, Maureen. I mean, if we end up, I can also ask Dan for an updated estimate with. Supply cost estimates for 2026 if that isn’t too late in your process, you have a different estimate. No, I would just have to, I would. I don’t want to complicate the reporting. I would like to keep it as clean as I can keep with the original estimate. I would prefer if we have to change it, we have to change it. Only what I need to do but, but it would be preferable to just report and say, This is how it went, and the project started here, and this is what

1:25:33
we make up the difference.

1:25:40
So when are we ready to set dates?

1:25:44
I think the next step is for learning to reach out to Dan and Dan purchasing for another vote, see what we need to like, sort of get him booked for the beginning of January, and let him know where we’re at with the process. Are you comfortable with with doing it in January? Then is that January would be great? Yeah. So

1:26:01
you’re gonna talk to Dan, kind of get an idea of his schedule, and then next month will be set up our target dates. Well,

1:26:06
we still have to get a second quote, so that also still has to happen. That’s

1:26:10
a time well, that also being

1:26:11
so we can’t, like, pay him a deposit until we have a second quote and can officially accept his

1:26:17
so between now and next meeting, the city will get a second quote,

1:26:22
and we look for

1:26:27
it was out to everybody, beginning months ago, last last year, when we began to talk about it forever,

1:26:35
if we so effort to get quotes that that was good enough, but have since discovered that that’s not the case. So Strawberry Festival is coming up, and hopefully I might be able to find some more people that might have booths and stuff there. There’s no guarantee. Okay, all right. Well, I think we have a plan in place, so probably keep

1:26:56
okay. Next month we hope to have another estimate, another

1:27:01
quote. These are the to do’s in the

1:27:04
meantime, yeah, next, hopefully next month, we can set up specific target dates for when we are going to, if not before then establish we’re going to apply for the allocation and appropriation appropriations.

1:27:20
Okay, all right, let’s move on to the 2024 annual report. Apparently that has been submitted.

1:27:29
Yeah, it’s submitted for the April 22 meeting. But I don’t have confirmation that it’s for sure included in that meeting yet, but as soon as we know exactly when it’s going to be, I will email you or you,

1:27:44
great. It’s been submitted. Thank you. All right, then on to restricted areas, encampment mitigation.

1:27:53
So I’ve got a sample of the fencing, basically the, well, the long and short of it in terms of the questions that were asked about the steel versus the aluminum. Here is that the steel would be recommended for Colorado, just based on the climate and the and the life and maintenance. So the steel basically has no maintenance other than if it needs a paint touch up because cool something happened with it, otherwise, that’s and it comes with a lifetime warranty. The aluminum is a little more prone to dents and things like that. The reason that people use aluminum is because in wetter climates, it’s a better option, but because Colorado said dry steel would be the recommendation here. So, and it’s our IT COMES coated. It doesn’t need to be painted, like I said, unless there were, like, a touch of me, but they can provide us with touch of paint. So the height is six foot. We asked for samples, which I’ve got here. So basically, and I’ve got a flyer here, too, over here, but these were the two options that we were looking at. So this was the genesis, and it’s got, I’ll show you, there’s, like, there’s plugs that you can put in the top to get that, like, flourish design, if we’re interested in that. And then think about the name of what this one was, but right here so you can see those options.

1:29:35
So, yeah, this was the genesis, and then it’s got nice these different kind of options for the top that were that are just little plugs that go in right here. Yeah, and can we try to match kind of what we already have out? Yeah, these are the three options. But yeah, we would, of course, match. She knows. What do you think is the best one? Brittany? Um,

1:30:03
probably

1:30:04
one of these two, I think, based on what’s out there. But I need to take a closer look. And then the other I’m doing this upside down here, but the other one we were looking, whatever it’s called, is this one, which is like a pinch top, but I think esthetically, the Yeah, this one with the plugs would match closer to what we’ve got. In my mind. I that’s what I was thinking. Is what we would match as closely as we could without. I mean, it’s obvious, it’s a newer material looking at it, yeah, but I think that’s just a much better choice. I know it’s more expensive for long term, maintenance wise and everything. I think that’s going to be the best option, yeah. So

1:30:50
that’s that just made out of what material,

1:30:53
steel, this steel, yeah. So that was, that was the recommendation. And I think we’re pretty much ready to move forward with that. So still be the gate in between. And then it’s a six foot I did speak with the gardening crew about making sure to maintain behind that space. Sounds like there’s not really any issues there. And then we’ve got the gate for behind the events shed the one question we had still for the auto house, Jeff and I were actually able to take a look at that last time you all were here for committee meetings. And in terms of the height of that, so they’re not fixing anything to the auto house, but because the they will have to put a post in there, you know, from the cement for the for the gate to latch to, and the post actually being in front of. Our original concern was that the gate couldn’t be a certain height because of the window sill, but if the post has to be there anyway, we can actually match the height on that side to the height that they wanted to do on the south side here, and so that that can be even all the way around, but still be high enough to deter people from being able to climb down there. I think that’s a great that would be the recommendation so it looks uniform, but still has the height to serve its purpose. Okay,

1:32:14
nice. So height again, and the height of the fence above the side rail will be high enough to simply prevent people from climbing up?

1:32:22
Yeah, yeah. So it’d be that higher height that we originally were looking at, but it would be uniform all the way around. I like that idea better. Personally. I was concerned that somebody might try to climb it anyway and then fall and then blame the city. I like the idea, but being one, they might do it anyway. Oh yeah, I’m not gonna say that. They won’t, but it makes more of a deterrent. If it’s higher, if the gate is higher,

1:32:47
that’s what was scaring me, is like somebody’s it’s if you can step over it, that that’s combining, yeah, and then they fall and it’s just a mess, yeah? So if, God forbid, somebody gets badly hurt, but

1:33:01
we wouldn’t want to do that then it’s more

1:33:04
very intentional, yes, at that point,

1:33:07
yeah, and it is posted as a restricted area, so I don’t know that If

1:33:16
somebody that doesn’t impede the window, right? No,

1:33:23
no, we haven’t

1:33:27
picked anything

1:33:30
except this opinion fence. Or do you have a picture of it as far as the style here? Yeah, like this. So that has the two bars up top, towards the top and yeah. So our only decision at this point would be the finial, the finials. Is that correct? Yeah, okay. Is everybody comfortable with this? Absolutely. I think it looks great. A couple different designs last time.

1:33:57
I think this is what we kind of came to the agreement. And I like the idea that you can see through it and see if there is an issue.

1:34:05
Does anyone have preference on the

1:34:09
I think the biggest one is the one that is most These are similar

1:34:15
here trying something that’s, yeah, I

1:34:17
think I would. I mean, I’ll go take a look, but I think it’s probably one of these two with sort of the floridaly looking, yeah, I go with maybe this center one. Yeah, that was my initial thought, but I could pair it from, from, I can’t see it close, like I’m holding it up. You want it similar, but not identical? So everybody knows historically, this has not been here before, but it’s similar. Does it have

1:34:42
a title? The middle one

1:34:45
triad, triad Royal and quad flare. Those are the royalty. And honestly, I leave it up to you, Brittany, because you’re going to be the one that’s looking at it to make that decision in the sense of which one looks best. Okay? The only other thing regarding that is so we’re holding off on the major lighting project right now, but the two security lights that are on the auto house right now that already existing fixtures are not working anymore and they need replaced. So the recommendation from facilities and from the electric and lighting company would be to use to put LED fixtures there. So we were looking at something that looks, you know, more in keeping with the time period of the house. I’ll just pass this around real quick, but I guess the question is, if we want something there that’s on from dusk to dawn, or something that’s motion sensor. And if the purpose is encampment mitigation, the guidance from the lighting company was something that’s on from dust to dawn, because if it’s motion sensor, somebody crawls in and goes to sleep, and eventually the light goes off, right?

1:35:56
Or we do that,

1:35:58
the reason that the modern one is on there was just to show like there’s gonna be less options esthetically that can, you know, do the functionality that we want. But that one on the top right is one that they found function wars. You can change the light out. So I was wondering if that sort of on the top right photo is that’s kind of what’s available to be somewhat esthetically appropriate, but still have the functionality that we wanted that looks okay. Okay. Question, because it’s easier to change water bulb, is it also easier to screw? How high is it going to be? Well, those are enclosed, like these ones right now are in close. You’d have to, like, have a screwdriver and take off it. So, okay, just one, yeah,

1:36:41
yeah. Do you know if they’re available on different voltages, so we can get the

1:36:45
correct, I assume? So, yeah,

1:36:48
I think 24 hour or dustinville makes a lot of special Kelly d say, burns a little electricity, yeah,

1:36:56
yeah. So, yeah, it would just be so there’s one above the front door and then one above the staircase that we’ve been talking about. So those are the so those lighting fixtures that we would do anything with? I did have a question. So you had a major light project going forward. Why has that been delayed? And is it a cost expense? Well, we just want to see how the fencing works to help with the mitigation issue, and then go from there. Okay, okay, thank you, yeah, because that might solve it might issue deterred, and that would be to put in the extra, okay, a little, you know, it was a big project, so and potentially having extra minoring and stuff that we may not have to deal with. Okay, so just kind of holding off on that for now, reevaluating after the fencing is in and see how that helps the situation. Okay, that makes sense. So, yeah. So everybody’s okay with this sort of somewhat of a style of a fixture, and what’s there right now is ultra modern, so this is going to be an improvement.

1:37:56
So those pictures often aren’t closed on the bottom, yeah, those

1:37:59
type aren’t often closed on the bottom. Well, yeah, it is a good point. Well, we’ll try to make sure my big thing is that it’s high enough that somebody can’t reach up and distance through the ball. Yeah, yeah, yeah. Certainly the one on this side is this one, you’d have to step on something. But, yeah, it’s a good it’s a good point. And then are we good to move forward with the fencing project as discussed? I think, yeah,

1:38:25
and the funds for that are being drawn from PBR.

1:38:32
Okay, so I move that I’m going to put forth a motion that we go ahead and approve the fencing project as submitted. And, go from there

1:38:47
fencing project that’s committed. Do we have second? I’ll second that, Jeff, seconds that is there. I don’t imagine we have any more discussion. So All in favor, aye, that passes by majority. Karen, I mean, so it’s not unanimous. I would imagine she’s on board with it, too, but I can’t speak for her. Oh,

1:39:15
Diane, we’d like you to include it in

1:39:22
this. So Diane Maureen made a motion to move forward with this fencing project as presented, and Jeff’s seconded it. And there’s probably there’s no more discussion. Are you also in favor? Yes, okay, then it is emails. Thank you. All right, we will move on to the calendar of events. I want to bring everyone’s attention quickly to the time is about 10 after 11. We have a quite a bit more to discuss on on the agenda. How are we with time? What is it acceptable if we’re going over on the

1:39:57
time today, it’s going to be a crowd in the. Anything, but let’s

1:40:00
just get it done. I just wanted to respect everyone’s time check in. All right, we’re good. So calendar of evidence. We’re going to talk first about the club affair and unity.

1:40:10
Unfortunately, I followed up with them a couple of times, and we still don’t have any information back about the cost or what that will look like. So that said, I don’t know if we want to give it another month and I can just follow up and say, Hey, we kind of need to hear back by our next meeting, otherwise, we need to move forward on our own or

1:40:27
something. That’s perfect. Yeah, yeah, that’s interesting,

1:40:30
because they it was very receptive at first, and they were excited, and now I haven’t heard anything, but so I’ll just follow up and say, we kind of need to at least have some information by our next meeting, or we need to. It could be just the time of year. It’s just a time of year. Yeah, it got

1:40:48
Yeah. Remind me of the date. I

1:40:50
believe it was August 22 was the was unity. I

1:41:13
if that’s the case, I do think that we plan this community, try to have a booth, yes, and the big thing is the cost of the booth and how much, yeah, and they’re what they were looking at was giving us like a section, I think it was the library courtyard. Oh, that would be great, yeah, this is what, this was there when I said we’re interested. This was their initial idea was to give us, like a section that would be Callahan house and our clubs section, and so we kind of do it like we did here, where we get people to fill that space and be, like with us, but be part of a larger event that sees, you know, significantly more people come through than what we’re necessarily able to get here. Oh, I guess you weren’t, yeah, I didn’t hear this. Okay, can

1:42:02
we talk more about that in detail at the next meeting, since we’re planning, yeah, anyway, and we’ll all get the newest scoop of everything, yeah,

1:42:10
hopefully, yeah. So that was the idea that we would have, like, a section of their event and

1:42:15
and we would get right across, yeah.

1:42:19
And they get, you know,

1:42:20
I can’t remember the numbers, but several 100 or close to 1000 people come through. A lot of people go,

1:42:31
Yeah, I’m sorry, what’s the time frame? If it’s a Friday, um,

1:42:36
I don’t know. Okay, it’s evening. It’s an evening, yeah? So it’s like four to eight or four to nine. I Yeah, I’m not sure how late the band goes. So, yeah, okay,

1:42:48
so um, should we consider Santa visit as our next thing to talk about, or do we want to hinge that around after we’ve talked about the holiday open house? Yeah, I think habitat for Habitat together. Okay, so let’s talk about holiday Open House versus Habitat for Humanity, gift at home tour. What do we know? Yeah,

1:43:11
I did follow up with Chris, and they still don’t know if it’s Thursday, Friday, Saturday or if it’s Friday, Saturday, but he did say that in general, they are willing to work with our needs in terms of, you know, questions about the schedule of decorating and taking down and things like that. He also said that he he kind of made a executive decision that it would be okay for us to sell the Callahan house artwork, but we still need more information about, you know which vendors are available, that we could choose from, and if they can be in a certain room and like all that stuff, they just don’t know yet. Okay, but I don’t think that many that any of that is necessarily like make or break information sounds like we’re interested in moving forward. And then, based on that, I have some information about when Santa is available, and things there. So I think so is whether or not we want to move forward. All I’m going to say is on this one meeting employ So do

1:44:11
we have a motion to move forward with doing Habitat for Humanity, gift of home tour this year in lieu of the holiday open

1:44:20
house? I’m going to move

1:44:21
that. That’s a great idea. I personally think that’s

1:44:27
Cindy seconds, no further discussion.

1:44:30
So we’re comfortable not having the traditional

1:44:34
open house, and the reason being for that was that we didn’t want to offering a free event. Might take away from what habitat is trying to do to raise

1:44:43
funds, yes,

1:44:44
but this is a one and done thing that, oh yeah this year, when Yeah, would do up the holiday open house as usual next year. So

1:44:51
this is not something that we would be doing

1:44:55
these different locations every year. And so, yeah, perfect. Okay, several years down. Road again, but

1:45:00
so given we have a motion and a second, and we’ve had discussion, all in favor, aye, very exciting. So that leads us now to the Santa visit. How does it work now, now that we know where we’re kind of doing that gift of Home Tour, whether that be Thursday, Friday, Saturday, or just Friday, Saturday. What

1:45:23
are the dates? Because I don’t have the dates. Yes, the gift of home tour is the first week and in December. So it would be either four, five and six or just five and six. Habitat is not sure yet, seeming like they were leaning more towards just the Friday, Saturday. But okay, so that said I offered to Santa. And of course, it depends on what they decide, but and we also did confirm with the city that there’s no conflict of interest or issue with having our Santa event, potentially the night before the lights event, typically, it’s the week before, but that that was not a problem with city. So that said, Santa’s availability is more for the Thursday time frame. He is available on the fourth if that ends up being a possibility, depending on when the gift of home tour takes place. And that was actually his preference that also is in keeping with our usual time frame, from here being that first weekend. However, if the home tour was taking place that day, obviously that doesn’t work, but they did say that the decorating happens two, three days before the event. So it could be that, if it’s only Friday, Saturday, that Santa could be on the on the Thursday, and we would already be decorated for Santa, which could be nice, which, I mean, I mean, I guess we would be.

1:46:42
Well, we would be. The thing is that,

1:46:45
but is that not a conflict of interest? Is that not a conflict of interest because the people that are coming in, and it’s already decorated for the home tour, and they’re not going to then come back and do the Home Tour, because they’re not going to pay for it, and if they’re already coming in for the Santa, is that not, I don’t know, is the same people, families, right? I don’t think tends to be more families. Yeah, and people have to go through. I think you just show up for Santa. I think we’re going to do a different process this year, so they’re gonna have to go through, like, the lottery and stuff to to get oriented those Okay, the next question, with it being on the Thursday, is that not going to be more prohibited for a family? I know, personally as a mom, that if I had to then figure out how to it’s been on a Friday historically, yeah, historically, on a Friday, it’s the last kids are out of school, at least, and you’re not trying to figure out how I’m going to get them up the next morning to do all this other stuff. Well, the

1:47:38
time Santa is available on the Thursdays

1:47:40
and may or may not be available on the Sundays. Is the long and short of it? Okay, so I don’t see it as your family want to see Santa? Well, I’ll see you at midnight. Defense, yeah, I’ll figure out the next morning. I personally am one of those that I’m just like, yeah, I probably wonder, because, yeah,

1:48:03
so you’re saying he’s available on the

1:48:07
on the 11th was his second available date. The fourth was his preference. The 11th, he’s also available, okay, which could be good. I mean, that’s right. And then we don’t have the House wouldn’t be decorated anymore for the gifted Home Tour, if that does feel like a conflict. And then that weekend is the is the city’s Lights Parade, but it’s also more work for us, so it’s just like catch 22

1:48:30
I don’t know if we did

1:48:32
you check on the 14th? Yes. So then the seventh and the 14th are also the other possibilities. And he is unsure at this point, those the Sundays are maybes for Santa a maybe. But Chris from Habitat did say that typically they do the take down the Saturday after the home tour. So I don’t think we’re in conflict of but then we have to have other decorations ready to go. Well, I think we still talked about doing our own like, yeah, and then they would just kind of add to that when they take down right, still left before we would normally have right. I’m sorry I’m convoluting things because I wasn’t at the last

1:49:12
meeting. My suggestion would be, we’re going to have to nail Santa Claus down so and habitat may not make that decision for a while. Okay? So based on that, I think we we stay away from that fourth Sure,

1:49:32
and go for the 11. That makes sense, and then it’s in conjunction with, like, the city’s other holidays. I don’t think that’s necessarily a bad thing. Okay, good.

1:49:41
Sounds like plan. So feel a motion that Santa visit is scheduled for December, 11.

1:49:49
I so move candy

1:49:53
moves and Diana seconds. It sounded very nice, if you want. Yeah,

1:50:01
all in favor, aye,

1:50:04
11th is Santa visit

1:50:07
Yes,

1:50:13
and you’ll send that out on the calendar for all of us. Thank you. Otherwise, I’ll confirm with Santa just okay, I did say, but just in case something changed, I trust you’ll do everything efficiently, like normal Brittany,

1:50:27
but Santa also works at CU basketball

1:50:32
games. So we’ll move on to

1:50:36
the I have no idea,

1:50:40
meeting dates. So I regarding club affair, do you want to wait until next month to set a committee meeting date so we have more info? Okay, all right. And then regarding fall T I might suggest that we go ahead and schedule a meeting, but I kind of want to piggyback it around any other committee meetings that may come up in committee updates, so just looking at the schedule and seeing What may be coming up. How is everyone doing

1:51:25
for

1:51:29
either the rest of this week or next week? I know that we may have a little bit of assembly going on for patrons, but that shouldn’t take full committee meeting.

1:51:45
Do we want to piggyback? How is

1:51:46
everyone scheduled? Looking for, say, either tomorrow or Friday of this week, or looking at Monday the 13th, Tuesday the 14th, Tax Day, the 15th, and

1:52:04
Monday is actually the 14th. Yeah,

1:52:08
sorry, I’m on the wrong here.

1:52:12
So that involves Karen, Maureen and Cindy and anyone

1:52:15
else I’m sorry

1:52:19
at the house. Oh, actually, no, I’m sorry. I’m I am at a conference the next two days, so we have to look at next week.

1:52:28
Okay, so Monday the 14th, Tuesday the 15th. Tuesday the 16th. Or I

1:52:34
can do I can do Tuesday better

1:52:38
Mondays. What time are you thinking

1:52:40
Tuesday that we have got clubs that Tuesday, so it have to be after like 130

1:52:54
can one after 130 work? Works for me.

1:52:59
I’ll make it work. Okay?

1:53:03
Work. It is Tuesday, April 15, 130 at 130

1:53:10
or one or two? What would be better? Yeah, no, 130 is fine, yeah. Tuesday,

1:53:18
April 15, well, I imagine this would only be a one hour meeting at most, because I think we have some details to talk about, but then we also have some planning to do, which we can do in the future. So just kind of an initial get going with it. Set date. So okay,

1:53:41
is that just faulty, or something faulty right

1:53:45
now? And now, as we’re moving on to committee updates, we’re going to be talking about art walk in the room by room distance tour. So we could potentially, if another committee meeting needs to be alright, we

1:53:55
could potentially, could we piggyback Art Walk? Is that something that could work

1:53:59
absolutely

1:54:01
set up? Is that acceptable? Else

1:54:07
have trouble accessing the password because I shared it with the chat group instead of to your individual emails, so I’ll take a look at that. Yeah, I was going to make a comment that, love it Brittany, but I can’t share it individually, so that’s weird. No, it wouldn’t let me access it said I need a password. I’m like, Hmm,

1:54:36
okay. So, so that will be so Art Walk. The next Art Walk committee meeting will be Tuesday at 230

1:54:50
and as far as updates regarding Brittany and Maureen, have you received because what we had asked everyone. Do last month was to provide, yes, I have received some artists, and this was our deadline to have that into you. Do we have new artists to that? I have, meaning, I have

1:55:11
three that have been submitted. Okay, great, so we’ll

1:55:13
be able to talk about that. Okay, okay, I need a

1:55:17
reminder what the plan was in between. Now I think, were we going to go ahead and we’re not reaching out yet. We were, we weren’t going to reach out quite yet, but I just want everything ready to rock and roll. And I’m still looking for a new music better we talked about.

1:55:36
I am happy to I’ll be, actually, I’ll be going to see them play again next this Friday, this Friday, so, but I did not want to ask yet, because I make a practice of not asking for something unless I’m serious about it, and I don’t want to I think you’re serious about it if there. And we do want to come back to the whole idea of, let’s make sure we’re selecting the artists that we want, and the, you know, variety that we want and all of that. And if there were any other musicians that were going to be considered, I’d want to, you know, leave that to the committee to be talking about and decide. And then if the decision was, yeah, go ahead and ask this group. Then I will ask, seems that I know that they are available. I My big

1:56:23
thing is I like to have the musicians book in advance as the first ones that are set in place, because it and then everything involves about,

1:56:33
well, if it’s acceptable, then that is there. If there’s no other music artist, then I’m happy to go ahead and ask them, no Can you

1:56:43
read what exactly what they do, and what kind of musicians they are? For

1:56:49
older gentlemen, they’re called the Colorado bandits. If you google them, they’re awesome. They are. And if you Google and like I told you I had them come at my house. It was a blast.

1:57:04
I think they’d be wonderful. Then I think we

1:57:07
just will ask them, and I will ask them if they would be kind enough to do it no charge. And that’s the reason why I’m holding off and asking, because I don’t want to ask for something like that unless I mean it, that we’re when we want and we’re not going to come back and go, No, we’ve decided to come with another artist not doing that. So are we okay with me asking them? Yes, all right, I will do that now. We’ll have that information back for

1:57:35
next year, and if, if they require a charge, let’s figure out what that would be and try to bring our costs down, but

1:57:44
I’ll be able to share all that. Yes, I will be able to share all that Tuesday. But these gentlemen are are wonderful. So

1:57:49
So do we have a dance floor to put out there?

1:57:54
We could rent one, but again, that’s another cost. It’s another cost

1:58:01
because you’d give me the driveway. They’re good dancing. There they are. Y’all they are right.

1:58:09
Yes, all time. Good, yeah, they’re great. Okay, so we’ll art block community meeting next Tuesday, and that’s when we’ll discuss the art, which what you found out and definitely the music. Okay, I will be able

1:58:23
to attend till three o’clock. My son. Okay, so if you take a little break between your two meetings,

1:58:31
come in. Thank you. And then room by room, Justin’s tour, sure. Kind of update would you like to share? We

1:58:39
were scheduled to meet last month, but we ended up getting tied up with the patrons and whatever those were billing. So it never really happened. I think, what I think, what I have discussion, we have, actually have a lot of information available. You know, back to this brochure you guys did is marvelous. We have the self guided tour, which is pretty good the docket store, and also that spiral bound book. My thoughts would be one to have a simple handout from people come and I was thinking it might be something along this line we could use the front I think it’s pretty nice. Could open up the first page, just a very brief information. Open it up, I kind of like graphic things, maybe a couple floor plans, just a very brief maybe bullet points of specific, specific things that maybe interested people off the house. So just look at it, not spend any time reading it, and then use it back. Page has more information. But the key for this would be just a handout that’s very simple that people can walk it’s not going to have to read the whole thing, which most people wouldn’t have sitting at the door. So that’s a thought on that. Apologies.

1:59:53
I’ll go to the next meeting. Thank you, Ben, thanks. Good to see you guys.

1:59:59
This. One next thing you guys did, I think, what two years ago, last

2:00:03
year? Well, yeah, that’s excellent.

2:00:05
They could be included in revenues if you do mailings, but that’s very good. And then we talked about having a booklet that would be, I guess maybe it’s combination of doctors poor, a book that people could walk through if they really want to spend time, and then, you know, reading as they walk through. And then so they can take with them. And maybe it’s a purchase thing, but something that would have all that, all this information, we have be nice to include some graphics, maybe some photos. So becomes actually a little like a pamphlet or booklet, booklet, right? Yeah, that would have what we feel is important information about the house and the history and furnishings, right? So that’s, I think, kind of where I’m at. I think we had a couple conversations, but certainly need to sit down in our committee meeting spend more time to actually scope out what our tenants, what we see in these, whatever documents we have within that, obviously. Jeffrey, I

2:01:08
bought a booklet at the Stanley Hotel. I just, it just dawned on me, which might be kind

2:01:15
of what you’re thinking about. Do you have that?

2:01:17
Oh, perfect. I’ll try it. I’ll get it to you, great.

2:01:20
I love the Stanley Hotel complex. It is marvelous on Sunday.

2:01:25
So, yeah, have you been

2:01:27
to the Stanley Hill museum? It’s fabulous too. It’s different, different from the hotel. But yeah, the home. So the so this item is really now going to be more a room by room tour booklet. Am I right in the title that we’re going to start to call, to call it because, while we’ll have a brochure, of course, the booklet is the project, correct? Yes. Okay, so from going forward, we’re going to identify

2:01:54
the actual title is going to be printed on the

2:01:57
unknown yet, but at this point, a room by room tour booklet is accurate a description, not the news, not the docent, but that’s as accurate a description as that. I think we have as far as a title for now to refer to, right? Okay, so room by room tour booklet

2:02:19
also looking at is a brief handout. And

2:02:21
yes, and that’s right, no, and yeah, not that, but something along the line, if that’s what yeah talking about, like what you just said, yeah. So we’ll refer to that, yeah,

2:02:31
if we get it a little clearer so it’s less confusing.

2:02:37
Anyway. So

2:02:41
do you want to also then piggyback on Tuesday so that we can, kind of,

2:02:47
I’m okay with that, if everybody else, yeah. All right. So then

2:02:50
is that going to be like, at 331 30? At 230 to 330 complete, by 4:30pm

2:03:01
Yeah. So you just need to be done by 530 so that’ll be fine. Oh yeah,

2:03:07
okay, all right, so let’s plan for that. And

2:03:10
then the other piece of that was the online piece, which I did meet with Rachel about that. And just to confirm, are you talking about a booklet and a printed handout, but

2:03:22
the booklet would be for purchase, right? That printed handout is a single trifle that that can be in lieu of giving everyone to legal size pages at the door.

2:03:39
That the last that we talked about in the meeting was that it was, you know, there’s sort of three tiers. Is there’s a little piece of information on a placard, or whatever, you know, that gives like a brief overview of each room or whatever it may be. And then also you can talk to the people in the house and get some information. The next tier would be the QR tour, which is where we asked Rachel to be involved. And so I did talk with her about that, and got some guidance on what that could look like. So people could go online and then to her, you know, the line, pick her out the house, and then for purchase would be the booklets, and moving away from a paper, printed handout for environmental, environmental purposes, and people want to take something away. We should have encouraged them to purchase the booklet right and not be giving a handout. But

2:04:27
the free printed handout would be that one single

2:04:31
still the information is going to be online. We don’t need to be printing these for every open house any any longer. This is the point of putting this together is to alleviate some of the printing, but also, like the information is still going to be freely available online, and we want to encourage people to purchase a booklet or not walk away with a free handout anyway. I understand the booklet would be more involved, but

2:04:58
Well, if you’re doing the QR code. Yes and and the little displays that point things out in each of the rooms that should pretty much cover it. Yeah, we and then if you’ve got docents that answer questions, if they want to know more what kind of wood is in here, whether that’s our responsibility, and if you want to read more about what is in every room, or there’s a book to buy, yeah? So yeah,

2:05:25
we need to move away from the printed materials. It can be available online if people want to reference it later, or they can purchase the booklet. So basically, you’re wanting us to do a detailed booklet and then,

2:05:38
well, we’re going to do the detailed booklet. Yeah. We

2:05:41
are. That’s our project. But this information, we need to to work with to make sure that this information is online and available, yeah, so what Rachel talked about is that sort of like a QR tour, yeah, that. And I know the initial request was to have different QR codes for each place in the house, her recommendation would be for ease of use and for people to actually be able to enjoy what they’re doing. Instead of scanning a QR code in every room, you scan the QR code and then it takes you to one site or one page of the Callahan website. And there are different sections. That’s this room, this room, this room. It could even be like we saw with the patrons, where there’s an accordion, so it’s dining room. You drop down to get the information for the accordion. That way people aren’t having to, like, scan. The only reason why I said scanning each room initially was because that’s how they do it. The if you’re going and looking at art pieces at the art museum or whatever else, and you want to get all the information. It’s yeah, each individual this, I think, is also more accessible for people that aren’t physically in the home to refer to the information. And like, if her example was, if somebody’s bringing in their grandmother or whomever that isn’t used to like doing the QR, ETM, set up with it, and then they can do her out, rather than pulling your phone out. And that’s exactly why we need Rachel to give us information personally, because this is so but you can have QR codes throughout house in a few locations, but if it’s the same code that takes you to that online tour, and then people can do the drop down or whatever per space, just to get all the information, you know, in one place. And then she can also track traffic to the website via the QR code, which is pretty cool, which is what initially would i That’s the whole point I was pushing the QR code again with, is that we could track things, yeah, and then, you know, potentially with the tabletop placard, or whatever it could be, like a the little map that’s like, you are here, or this is the dining room. So people know what they’re looking not everybody knows this is called the music room or whatever. Just so people know where they’re at in the house and how that correlates to the online tour. And so basically she’s just waiting on, she seems a Word doc of the information and and what we want that to say, and then she can put that together for us. So,

2:08:00
so basically, you’re doing your brochure. So, yeah,

2:08:04
but everything that we may want to talk we may not want all the content and fits in the booklet,

2:08:10
right? Because we want people to purchase the book.

2:08:14
No, I’m saying, Yeah, the one page thing. Well,

2:08:17
the one page is that brochure that we did it a couple of years ago, but we had it approved and and it was all set to go. And then we, we stopped. We, I guess the city said, oh, let’s not, let’s not print that. But then there was the need to print the two pages, being one about the Cal hunt and the house because the other about the one restore, you know, restoration of preservation. And that was in part to comply with our grant and the efforts to show the reason for why. And we had to share that, and then also to share that, you know, we think history Coronavirus, yeah, yeah. And we can do that on

2:09:06
the website. There’s no reason to keep printing something, especially if we want to encourage people to purchase a booklet. So we, you

2:09:16
said Rachel is working on this? Well, she’s Rachel. She’s waiting

2:09:19
for the information from us, and then she can put together the online portion, so that, you know, three tiered thing is, like, you come in and you can get just really basic information that’s on the placard. And by talking to you all, you can go a little more in depth with the online tour, or you can go further in depth, but by buying a collection, okay? So basically, the book list is, is a really in depth, one, yeah, and then the tour online would be basic information, or a little higher, little higher, yeah, the real basic what’s, you know, on the piece of paper in the house, or the, you know, the placard, or whatever, the placard out in the house, yeah? Okay, yeah, okay. So

2:09:58
understand y’all. On Tour pretty well those are serious. How about the casual person comes in who’s not interested in the online tour?

2:10:09
Yeah, then the very basic information is presented on placard and early so

2:10:16
do you want to hand them anything? No nothing. So no

2:10:20
handouts, no more printed handouts. This

2:10:22
should be like you are here, and this is part of the original, yeah, you know,

2:10:30
little Yeah, whatever additional information verbally that that comes up in your conversations. And then more in depth online, further in depth in the purchase, purchase, the little

2:10:41
booklet. And the reason from a casual visitor, something

2:10:47
environmentally and cost effective. It’s we don’t need to be printing handouts that most people honestly, I’m sorry, but a lot of times it might just end up in the trash. I also don’t think we just have casual visitors, right? People don’t just come into the house, so it’s, it’s almost scheduled during anyway, purchase the booklet or an event that purchase something that you’re getting a portion of it for free.

2:11:12
Well, if we hand them something to be very, very, very basic, and it

2:11:16
would not, we want to move away from handing out any more printed materials. Look, that’s

2:11:20
why I’m so basically we’re not doing honestly challenging, but questioning that. Yeah, it does

2:11:27
kind of put an obstacle up for people who are a little bit more traditional.

2:11:35
Think we old,

2:11:41
you know,

2:11:46
whatever. What if we did one that was laminated, that’s just suggested, which is a good suggestion, to have a couple laminated versions of which people could carry throughout and then they leave here when they go. I think that’s a great idea. And it’s environmentally more sound. And then for the people that are more technically challenged, I’m going to be kinder that they can still use this, because let’s be clear, there are people in their 90s or so that don’t know how to do this or don’t have access to this any longer? Yeah,

2:12:24
they do that at the botanical gardens. They have one room where it has a lot of information, and you can just pick up a laminated thing, and then it explains it, and then you return it.

2:12:37
So let’s look at doing a laminated version of maybe

2:12:41
we can do this in the community

2:12:44
meeting? Yeah, a little bit that’s reasonable, because obviously there’s environmental concerns as close concerns also benefit the people who are coming. Yes, we can’t just throw paper away or not spend money, but we need to do something that benefits those who are coming. I think that should be the prime, yeah, yeah. So

2:13:10
that’s, I just

2:13:11
want to make it clear that this, this is not intended for the spring open house. That’s No, not gonna happen at this point.

2:13:21
No, okay, we’re all right,

2:13:26
I’m sorry. I do have one more question, the difference between this and, like, the Callahan book, new edition, that’s a different book. That’s a totally different book. Okay, just thinking about and in terms of developing this, having that in mind. And, you know, going to be printed and

2:13:44
published more timely.

2:13:46
I was just going to share much of the same information.

2:13:50
Okay, so the next item is on to new business. We have spring open house, which we know we’re set for next. I’m sorry, two weeks on the 24th from five to seven, and we usually board members usually arrive about 1415, minutes before, and then plan to stay about 15 minutes after, if needed for any cleanup work. So that’s basically a two and a half hour commitment of time. We need to set up the patron table. Need to decide where we want to place that we probably don’t want to obviously. Don’t want to clog up the foyer. I’m even questioning whether we put that in the parlor. It may be still a bit too congested in those front two rooms. Are there any

2:14:47
thoughts can I suggest the library?

2:14:51
What do you all think about the library? Do you think that seems like a good choice for the patrons program, display? Room or

2:15:00
dining room or dining room,

2:15:04
which rooms library? I’m sorry the library is what calendars office was.

2:15:11
I hadn’t usually thought here, but I feel like the library might be better for flow of traffic, because it could get congested here if you’re trying to talk to people around it’s it’s a little suggested in here, because the space confinement, whereas there are tables

2:15:26
that can be completely open with just the table, yeah, for the display, plus we,

2:15:30
I do want to sell artwork at that so either that could be here, that could be in the parlor, but I think we do the artwork here, yeah, and then we can do the patrons program in the library, is my suggestion, okay?

2:15:43
Because you have a nice line of sight from the part of the partner into the CF poster board, right? So you haven’t

2:15:52
is the library prominent enough space for this patrons program?

2:15:55
I think we direct everybody ends up there. Just how the flow of the open houses kind of go. Everybody always ends up in the library.

2:16:09
They can’t come

2:16:12
and so they kind of end up there anyway.

2:16:13
A major attraction in that room is the curved and you can point it out. So we can always tell people go see the curved glass window in the library.

2:16:23
So it’s actually, it’s a win, win.

2:16:26
And I think with that room, if we’re moving all of those tables and chairs out in just the display table and the couple of chairs for the board members who are going to be there, I think that room for flow? Yeah,

2:16:46
I think it’s good. Flow spreads. Did you have another

2:16:48
comment? My thought was having the front room people come in you. You hit them up

2:16:53
pretty quickly. We have kind of the check in table there, so I don’t think there’s room for both. That’s

2:16:56
fine, just my vision. Yeah, we feel that enough people get back there, they

2:17:02
tend to work, and we just from doing their tours, is they tend to settle there. And we don’t want it upstairs, because not everybody goes upstairs,

2:17:13
still will be playing right on loop, yeah. So upstairs meeting room, so that kind of turns into a theater

2:17:20
that’s a new one, but the guest

2:17:23
rooms way too small, and this is just then we’re

2:17:26
kind of spread out. If we’re getting a little bit of information at the front and then some over here too, people kind of getting it throughout, rather than just getting beat over the head with it the beginning and like,

2:17:36
it’s like the milk and the eggs in the back of the grocery store.

2:17:42
Okay? All the important steps in the back room. So okay, well, all right, then we’ll plan for that.

2:17:50
The patrons is like the big rollout, and then we also will have the public event banners ready to go for that too, the ones that

2:17:56
we decided on, yeah, are they? Are they? Are they the ones that are going to go on the fence? Or are they the same that you did? They’re

2:18:05
the hangers, but I did get them a little bit different, so that they’ve got a bar in the top and the bottom, so that they’ll hang a little bit better than the engagement ones. But yeah, so it’s two on the for over here, directing people around, and then two on this, welcoming people in the front

2:18:21
so on the pillars. Okay, yep, so see how it goes and see if it pulls in the street.

2:18:29
Yeah. You know, these will be more useful in like the bigger summer events and things like that, but we might as well use them for time that the House is open. Oh, yeah,

2:18:40
I still am in favor of doing a more of a landscape, larger size. Yeah, can, can literally hang on. I didn’t understand that it

2:18:52
was going to be on the banner. The banners were going to be able to sell our room on the on the horizontal fence. To hang anything you have to stay into the ground.

2:19:02
Just a couple things about those panners. My boyfriend, one day says, What are those things hanging on the pillars of Kelly? And then I had somebody else leave a message on my phone, what are those things? So it was hard to see

2:19:20
that is Yeah. That’s why these have the Yeah. We’ll have the bar to keep up. So

2:19:24
one other thing that I’ve been thinking about that

2:19:27
corner one was tough to having both. So this will just be the two out here and the two out there, so they’re not trying to hang on the same thing together.

2:19:33
So so that I looked into the feather banners, those are expensive, wow, but they come in different heights, right?

2:19:47
And a hole, but the blank can kind of

2:19:51
right way back and forth. So I didn’t know if the city does anything like that or not, but that might be something we might want to think about if we’ve got some. Funding for that? Well,

2:20:01
we can see how these go. Um, yeah, the initial engagement ones were kind of a trial run, and these will hopefully be an upgrade from those. And we need to do something different moving

2:20:11
forward. We can do that. Yeah, the

2:20:12
feather ones are expensive, but they do have the poles, and they have the stand

2:20:18
and and they’re, they’re a nice visual. They’re highly visible and and they’re attractive. We can talk about that right now, but yeah, I do need to

2:20:27
know. Sorry, no, you’re fine. I do need to let you know I won’t be here for the open house. Oh, okay, leaving for a trip. And I thought it was the next morning. Lo and behold, it’s the 24th

2:20:39
Sorry, I have a question. Julie and Jeff and I are new. We have not done one of these open houses. So what is the expectation for the board members? Okay to

2:20:56
as a board member, you have to be here for when it says spring open house, something that is short enough time, small amount of time, all board members are requested to be here. You will have your distance guide and a name at hand, and you have the name tag on, okay? And then that way, if anyone’s asking you any question about then you can answer that we’ll meet a couple of board members at the patrons table, and we can even switch that out so that two are there for the first hour and then switch it out for two in the second hour, so that, you know, everyone has the opportunity to have a little rotation. Those who are not at the table will be out in kind of separate rooms. You can kind of choose a room of you know your interest, and say, I’ll be in this room. And so that way you’re there and available for answering any questions as guests go through that room. But you have everything.

2:21:57
So if you feel we’ve got

2:21:59
your hands while you are in the house and in any room,

2:22:05
anything. But it’s easier if you know which room you’re going to be and you read the doses guide prior, so that you kind of have a feel. That would be great.

2:22:17
I think they have.

2:22:21
So yes, if you’ll take a look through those between Now, sure and see if there’s a room that is of interest, room or two that is of interest to you. And then when we get together, and we’re here at 445 I’m saying, who’s going to be in what room? And then we and we just kind of work together to so that everybody has a chance to cover a room in rooms that they

2:22:43
want to. And this drawer here is where we keep the name tags.

2:22:45
So we’ll get that to you, and we’ll have your name tag and your docent, okay, print out here so you don’t have to bring your own, okay, but you’ll have it in your hands and so and so that is, that is pretty much okay. The other

2:23:00
thing that might be helpful, if you haven’t seen it already, is the reviewing the video. It’s on the website, on the Callahans like history page.

2:23:08
It’s about 30 minutes. But just to you know, for

2:23:12
some more refresh, if you have time between now and then, it’s a good overview,

2:23:15
okay? And just pick up a couple of interesting tidbits, and then you can share that with people, yeah,

2:23:23
or let me make it

2:23:25
back. We’re not going to be handing out the legal size pages.

2:23:29
We will at this one because they don’t have an alternative. But as soon as this is done, we other project is complete.

2:23:40
So you do have the legal size. Those two legal size pages. They one is about the Callahans and the house in history, and it has floor plan on the back. The second one is about the restoration and preservation the efforts that have been done on the house through the years. Go ahead and take time and read through both of those. You’ll have them also in your justice packet, just to have for quick pull out and reference if you need but it’s helpful to read through those in advance, and then that way you kind of don’t bring yourself up to speed. It gives you that overview that is most helpful to have when you’re being and then do you

2:24:16
all have the dose and scribe as well? Because that’s a separate, separate things. Have that too. Okay, that’s like the information for each room, the detail about what type of woodwork, and things like that. Because they’ll ask,

2:24:27
yeah, you have it right? I’m sure I do. Oh yeah, in the books, yeah, yeah.

2:24:34
It’s okay just to have it memorized. Oh yeah.

2:24:37
Nobody has done that.

2:24:41
No one has everything better, and that

2:24:43
is why all

2:24:50
of their information is in

2:24:52
there. Then you can pull it out. This is all right.

2:24:58
Confirm, yeah. How that works,

2:25:07
alright? So

2:25:10
I mean talk, I think

2:25:11
that covers everything regarding the spring open house Brittany, or go ahead and send the email to our call

2:25:21
group invitation. Yeah, that email for the committee meetings? No,

2:25:26
no, the email the marketing

2:25:28
emails,

2:25:29
no, it’s the email that was included in the patrons, yeah,

2:25:34
so the marketing for that event?

2:25:38
Oh, well, it was just Yeah. I just call that. Yeah, that the subject spring open house, unveiling a

2:25:44
patron program. Yeah, it’s on my calendar. Okay,

2:25:47
so you’ll send that out to our calendar. Housing number. Great.

2:25:51
Are we tying ribbons on the book marks? Because I might be able to help with that. So

2:25:59
that sounds good. A meeting for that, or will we get those printed first?

2:26:04
So I’ll get the changes made. It’s not gonna be till next week. I got the next two days to a conference, so get those changes made as soon as possible. Send it out for final review. Once you confirm it, it’s good to go and print it and then, and then we can set the time to do the ribbons. Yeah, we also might be able to have staff do that while they’re here. Okay, sourcing the ribbons. What kind of ribbon Do you want? Green? Does somebody want to Well, just,

2:26:31
I think green was the idea.

2:26:34
But so it goes with the outside of

2:26:35
the house. Just something that complements the green, not it. Maybe

2:26:44
don’t want

2:26:45
to source that cream you’re trying, so I suppose a match of that color.

2:26:54
Does anybody have time to get some ribbon? I’ll go final. Thanks candy. Appreciate you, right? Anything like Right? Well, how many do we want to print? Historically, the spring open house, ton of people come through, right?

2:27:14
They don’t have to. It doesn’t have to happen, actually, no, we want

2:27:20
them. We want them. The patrons program is sweet and gives it a little extra interest. I think if you happen to have them printed by next Tuesday, that’s not gonna happen. Not gonna happen, okay, never mind. But then I guess just when you haven’t printed the let us know. And the number again, I think I don’t know. I’m I’m gonna guess at 200 because I’m thinking right now the size of a of one of them, you can easily get four out of one page. So

2:27:59
okay, so we want 200 actual bookmarks. Do you

2:28:04
think that’s enough? You think that’s reasonable?

2:28:06
I would have gone with 100 or

2:28:09
whatever the director is. Yeah, yeah.

2:28:12
Closest we can do whatever. Closest batch to 200 but 100 or 200 I think it’s safer to get 200 just

2:28:22
okay. They can always be used,

2:28:26
always, always, yes, modifying it later. They’re still good to use. They won’t expire. All right, um, they. What I would do right now real quick, is that it is noon. How would you all feel about putting the managers report off to next month, because that can then include the march information? Does

2:28:52
anybody have questions about the report or anything that they wanted to go over?

2:28:57
Got some questions, but I don’t think we have the time to go through them. Okay, so let’s put that into next month’s item from staff, and then we are good to go items from the board. I just I have a couple of things I want to share with you all. First off was the History Colorado heart award. Panel discussion was quite interesting. I’m going to scan this well, or just bring it to next Tuesday. I’ll bring it to next Tuesday. History Colorado is doing a new podcast. You can scan their code and start to listen to their podcasts. I’ll bring that and then learning about the repurposing of the historic building in Denver that used to be the Johnson and Wales University, which was actually originally the Women’s College in Colorado, 1907 and so they basically took the dorms, repurposed them, and they are now going to be affordable housing for that area, which they’ve renamed that area, really so. In

2:30:00
so Karen and I both worked. It was really interesting. Learned a lot, got to meet a lot of things. And on that note, are you done? Or can I quickly say, yeah,

2:30:11
you go ahead. We

2:30:13
have a our centennial coming up. We’re 150 years as a state, and we as a board, need to be looking forward to what we should be doing for next year celebrations. And I think that’s an important thing, that we could do something based off of the state being 150 years and have that celebration of something just and then I also wanted to state that Sean has has stepped forward people that don’t know my husband, Sean McCoy, he serves on the city council. He has stepped forward to be our board liaison for the city for the summer months, and we’ll be attending our board meetings as many and often as he can to make sure that we have a city a liaison for the City Council. That’s very nice.

2:31:08
Thank you the last little bit, and I’m sorry and this is worth taking the moment to do is that April is National Volunteer month, so I just want to say thank you to all of my fellow volunteers, because without us and without staff, we don’t we don’t accomplish the wonderful things that we do. So on the note of volunteerism, I’m just going to read a seven quick quotes, and I think some of you might be familiar with them. Volunteers don’t get paid, not because they’re worthless, but because they’re priceless. That’s Sherry Anderson. Never doubt that a small group of thoughtful, committed citizens can change the world. Indeed, it’s the only thing that ever has. Margaret Mead. Volunteers do not necessarily have the time they have the heart. Elizabeth Andrew, volunteers are the only human beings on the face of the earth who reflect this nation’s compassion, unselfish, caring, patience and just plain loving one another. Irma Bombeck, how wonderful it is that nobody in need wait a single moment before starting to improve the world. And Frank, I’ve learned that you shouldn’t go through life with a catcher’s mitt on both hands. You need to be able to throw something back. Maya Angelou, and the final one, volunteering is the ultimate exercise in democracy. You’re you vote in elections once a year. But when you volunteer, you vote every day about the kind of community you want to live in that author’s unknown, the great I just want to share that with you all. Thank you all and acknowledge all of your work. And so it is now 1203. Do we have a monthly switcher?

2:33:02
Maureen, news, we adjourned.

2:33:04
Diana, seconds and further discussion. All in favor. Thank you, Karen, thank you.