Longmont Housing Authority Advisory Board – June 2024


Video Description:
Longmont Housing Authority Advisory Board – June 2024

Unknown Speaker 0:00
Let’s call I call 901. Certification. Do Roll call, please.

Unknown Speaker 0:03
Yes.

Unknown Speaker 0:07
Hear me here. One pepper. staff. We have found it on here. Lauren Celie. Here. Can do Daniels are here, here.

Speaker 1 0:26
First on the agenda is Approval of the minutes from our May 14 2024. Meeting. Do I have a motion? Motion?

Speaker 2 0:36
Second. Second. All right. Any discussion on this? Oh, I just wanted to mention one things. Since I was here. I’m excited to see that the early childhood education is fully funded for Yeah, because that’s really good stuff. So thank you all for that.

Speaker 1 1:00
Discussion. All right. So all in favor say aye. Aye. Aye. Any opposed? Any abstentions? All right, motion passes. Alright, number three public invited speaker.

Speaker 3 1:13
So we do have some members of the public online. But are you Allier I see the interview the only one I see are you planning on speaking at public invited to be heard or just listening?

Unknown Speaker 1:27
No, Jesus, okay.

Speaker 1 1:43
All right, we’re gonna number four organizational updates, Advisory Board interview update.

Speaker 3 1:48
Alright, so Jenna and Arlene completed the interview. So thank you both for volunteering to do that. You saw my email go around asking for a quick vote of the rest of the group. Carrie and, Glen, you are not on that since you guys were participating. Just to confirm that the recommendation that the interview panel made was to fill three of the four seats. So if you recall, we’ve got four seats available. One is the rest of Lauren’s term, which expires next June. And then the other three are three year terms. So they would kick in this year, it’ll be done in 2027. The recommendation made by the interview panel was to not fill that one year term, and wait until June 2025 to fill that seat with a three year if you guys want to say why or anything like that you can or this group I’ll release it the group that I asked for the vote which is what the quick quick one, I put the recommendation to the election

Unknown Speaker 2:51
board. It’s

Speaker 3 2:52
done. So so the LHD board will interview all of the the candidates except we’re going to carry on Saturday, they decided they didn’t need to interview existing board seats and your recommendation will be sent out to them as well. So we should know on the June 25 city council meeting go adorn City Council come in as lhg board and make the appointments and then that means the July meeting will be welcoming new members depending on what the council chooses to report and so and then this is Tom philosophy. So we also wanted to give him a big thank you we don’t have your your party and get prepared. We will get it to you though. But I want you to know that it’s fully intended and we’re very much sad to see you go right, that was

Speaker 1 4:00
alright, let’s go on to number five. So banks and project budgets.

Speaker 3 4:05
Okay, I think I’ll keep this brief Today we’re in full swing to get a sense of closing which we’re going to talk about later so I won’t mention that too much now. We Our village is moving along construction they’re preparing to begin outdoor work soon the parking lot was going to start in July so I’m gonna start in August but we also confirmed that that’s not going to conflict with the conference rate work so we’re still good there. They’ve started roof work they’re about to they’re gonna be opening reopening the first floor lobby soon which is going to be right at least the the ramp access in the atrium piece. So everyone, all the residents on site are in real troopers right now. They’re still in heavy construction. They still have to go through common areas. In work. Thank you in the works we We’re going to be wrapping up the fourth wing of units next week and doing a punch list one, and then it’ll be moving in after that. So we’re up to the third floor. It’s starting the end of June, which is our last two weeks of units at least. So we’re almost through the the actual tenant unit work. Um, other than that, just excited to see we’re getting some sighting options. We’re doing a sighting one day, we’ve got brookstein samples up there. So I highly recommend you do it, just look. So you’ll start to see major changes just from when you drop, walk or drive by are you so, so excited. And we continue to hold those monthly coffee conversations. They’re just, they’re not just instruction related. We have a couple of other people coming in to chat. But primarily, we’ll have a construction team there for everyone through the end. So the next one is this coming Wednesday.

Unknown Speaker 5:57
Any questions about the luncheon going on there?

Speaker 3 6:02
Otherwise, we are really between those two projects, a sentence and village are very time consuming for Katie Palmer development project manager. And then we are hitting the first. So this was our wave, we had Christmann. Two. That was in June 2022. In May 2023, because Zinnia close village closed in December 23. We got a set here in July. So we’re on an every between sick, I mean, we have one year break, and otherwise six months, we’re on a big wave. And so for season two, we just had the grand opening of her last week, there leasing up that final building, and they’ll get a release on all of their permits here in the next month or so. So it is up and running. We didn’t have to participate in that operational Lisa since mgL. The developer uses Silva Markham until the transition happens, which wouldn’t be until about 2028. But we are participating heavily in the lease at Brasilia, which has been, it’s a big deal. So to work on that there’s a lot of moving pieces. And we’ve been doing working with elements permanent supportive housing funding to do teamwork and training sessions to make sure everyone between us element holder shelter, who’s doing the referrals for those exiting homelessness and the supportive services once they’re there. And MHP, who administers all the vouchers there, between all of the parties, make sure we’re on the same page, we’re going to dig into tenant selection plans a little bit later, you’ll get a taste for how that comes together. So that once we are printing when we’re participating in lease up which we will be for all the projects going work and were either an owner or a contracted property manager, it is a big lift as well. It’s different team transitions tend to a different team with but still the the web so reaches out towards Katy and everybody on the development side. So anyways, that’s where we are. We’re looking at our pipeline for the next coming years doing that diligent ascent are pretty all consuming for a little while. But checking things out will keep you updated as we have things come together. That’s it for development a project updates unless anyone wants to ask about anything.

Speaker 1 8:42
Under six foot militia board commissioners, hey, is a sentiment overcrossing closing working.

Speaker 3 8:49
Okay, so let’s dig into a central one. But we don’t have the actual closing resolution here is still being finalized by the attorneys. But it should be ready by the end of this week, because it’s going to be going to the LSU board on Tuesday. The goal is to close in mid July. That is a really critical deadline for Penrose because if they do not close by July, it kind of hamstrings them on other projects for the next year, based on CHAFA restrictions on how often you can qualify for tax credits with what you have in your hopper already. But what we’re going to be doing is this closing resolution will accept all of the funding that the project has received all the gap funding and load that into the deal. So just to go over all those sources. off the top my head we’ve got city ARPA funds, city ARPA interest funds, which are really dedicated for the AC E. worthy cause. Boulder County sustainability funds, Colorado Health Foundation and City Affordable Housing Fund. Look. All of those sources are going in and will all be summarized in this closing resolution. It is, there are hiccups at the end, which is always happens in some way, shape or form and this go around, we’ve had some great wins, which is the sustainability funds, the agreement is finalized, and everyone is comfortable. And it’s pretty straightforward. That’s for $300,000. The worthy cause funds, it’s only $150,000. But it’s really cause has a lot of terms associated with it that include a right of first refusal and a covenant, which don’t necessarily mesh super well with the other restrictions we already have from the other funding. So we’ve negotiated with them, and they’ve accepted the terms to eliminate those items. So that we really have it, the covenants, and the row for situations that we’ve already negotiated aren’t at risk. And then the tough one is Colorado foundation, it’s $2 million dollars is absolutely critical to the project. It comes in as a it’s a revocable grant. So it’s not alone. It’s a grant, that if we don’t meet certain performance milestones in the first five years, they could pull the money back. But challenge with doing an EC II with affordable housing is that, you know, Petros is the the 80% general partner, and we have to take on guarantees. And the guarantees associated with this $2 million dollars are that our future DCE operator, which is Wild Plum, we’ve got an MOU in place with Wild Plum, and they’ve gone to their board. And it’s there, though, certainly need more funding to get the building equipped. But that’s still not enough. But because the developer has to guarantee the performance of the ECU, which really, Penrose does not have control over whether the VCE is filling, daycare spots, there is an inherent conflict there that we’re working through, we’re talking to the Colorado Health Foundation all this week, it’s a real hot topic at the moment to try and get it all resolved so that the investors and the general partner can be comfortable with taking on that as a guarantee, but they have a lot less control over what happens there. This is standard challenge, I’d say with putting a non affordable housing use on an affordable housing deal. I have confidence that we’ll get there. Because we really just really, really needed all to come together and want this easy to be included and not the risk is so low. So we’re trying to just get everyone comfortable and maybe put in some pure rights, which the whole foundation seems amenable to so far to get everyone comfortable. So that is a very hot topic this week. We might not have resolution on that by Tuesday’s board meeting, we might have to come back with an additional resolution later to solid solidify that piece. But everything else is ready to rock

Speaker 4 13:11
to talk to him about splitting the city as a backstop.

Speaker 3 13:14
I think that we should chat about that. Because I was wondering, we you and I and Christina all meet Thursday morning. And I was going to try and discuss that like what other backstops might be out there. So let’s jump. There’s a lot I mean,

Speaker 4 13:28
I’m not really worried about it. In terms of people web platform, well, because if needed, I can do a TLC, maybe like us? Or even the city can Oh, yeah, stop. So I wouldn’t sweat that too much.

Speaker 3 13:53
We’re talking, we’re having a ton of conversation over the next three days to get everybody just talk through. The rest really looks like would you certainly

Unknown Speaker 14:02
fill tobacco with the appropriate organization?

Speaker 3 14:07
Okay. That’s what I think is tomorrow. Anyways,

Speaker 1 14:16
requirements are pretty minimal. I mean, it’s do the normal operations, you’re going to be meeting

Speaker 3 14:23
the minimum requirements are really related to you will attempt to fill at least 12 of these spots with on site families over a period of time. And we put in like some qualifiers there, that if they don’t, you know, we’re doing all the outreach. If they don’t participate, we can’t force them to work, but we’re building in a lot of that type of qualifiers there. But they are really not. They’re not heavy lifts. It’s just what if something crazy happens that’s the only that’s why the risk is generally low. But getting investors they always want and their attorneys always want those things ever to hear. So

Unknown Speaker 15:09
the question is how to set it?

Unknown Speaker 15:12
Right? We talked about it Tuesday nights,

Speaker 1 15:16
your Zinio suite, some general social lives. Yes.

Speaker 3 15:21
So we’ve been having doing a lot of work on this lately. And I wanted to make sure this advisory board understands how these all pieced together. And we’re going to talk about this with the MHA. Board on Tuesday as well. So the broad difference is, la che is not in the ownership structure for today, we are a third party property manager. So we participate in the tenant selection process, and we manage the tenants. But ultimately, the owner has the final say, within the bounds of what the funding requires for the project. So for Zinnia, the selection plan is finalized. Doh is the main approver of that, and they have done that we are trying to negotiate one last piece, which I’ll dig into. But we might do an amended tenant selection plan later to address that. But generally the city of one is what it is. So we’re not taking that to the board for approval. But we wanted to the Zinnia I’m sorry, the suites tenant selection plan. We wanted to relook at that, since we went through the Zinnia process, saw what view H is looking for in a more modern permanent supportive housing location, make sure it is has been updated to reflect the HUD requirements that have changed over time, and really made it we needed to make it much more clear because MHTML ha need something to guide us that makes us all on the same page. Before this week’s tenant selection plan was primarily for an HP and anything else he just referred to the Lhh general tenant selection plan, which is not really how we actually in practice, look at permanent supportive housing without referring in tenants. So we wanted to do kind of a scrub on the sweet one to make sure it’s up to snuff if it was an old document. And then the LH a general tenant selection plan also does you know, went to the Board approval that when we just updated to make sure the suites was pulled out so it had its own so it’s very clear and updated a couple of things based on new HUD regulations. So, overall Zinnia is what it is, I would say the structure of Zinnia and Suites is very important to the tenant selection. The suites is 100% project based vouchers. So these are HUD vouchers, federally assisted housing, they have a higher level of care requirements to attach Half and Half Half of those vouchers approximately a 21 lH a manages so LH a uses are our suites weightless, those units that are still requirements related to ensure they are coming from homelessness and some other factors, but generally llj manages 40 vouchers at the suites are managed by MHP. And those they still have their federal private based vouchers, but also MHP is the agent for voucher administration for DOH. So doh has played a role in those 40 at Zinnia. And one of the major reasons to update the sweets tsp and what really was the impetus for looking at it closer altogether was that in February do h approve this week’s moving from a combination at least a 40 M HP naturals I should say moving from a combination of local case conferencing. So using boulder County’s housing solutions for boulder County’s weightless space basically it’s not a waitlist, but it’s a referral process for those exiting homelessness that are local. And then a portion of those were from and this was a requirement of doh bending from the what’s called the one home list. This is through mth I Metro, Metro Denver Housing initiatives. So this is you just consider a statewide list. So this is a statewide list of people exiting homelessness. So we could get somebody from quite low which has happened where they are coming up here because we are the ones with the permanent supportive housing unit available but doh manages about drum. So in the past we had this split at the sweets. What doh allowed us to do in February is Transition to fully local case conferencing. And this is important for the suites because the suites was not purpose built Psh, it was a hotel conversion. So it was not built with trauma informed design. It was not the funding structure for this week’s it’s from maybe 2005 or so. It’s an it was not. And this is Doh, has said this as well, this is a general understanding, if the structure of the sweets was not set up for what would be called success today. It the supportive services funding was not guaranteed and built in from the beginning, we’ve struggled with supportive services capacity there for years, we’ve been filling that need by going around the system and just doing it through the city because we knew that he was there. But the system didn’t set up the funding for the suites was not an old TSH that is not structured as they would in a modern day situation. So what that means is, it would struggle and have struggled with higher acuity of the tents. If we go to the local case conferencing only instead of the statewide list, that doesn’t mean that necessarily we’re not going to get high acuity of new people. But it does mean that we would get more people with local connections, maybe jobs already family around, just the chances for having higher acuity of the people are lower this way. And those people are not going to be served at the suites on paper, like they would at a place like sedans. Now we’re doing that we’re bringing in clinicians, we’re funding it ourselves, because the system is not set up for it there. But generally the suites, having a attempting to get more lower acuity of meat tenants is a benefit. Now developments that anybody doing PSH knows that there’s this, if you’re gonna do h vouchers, there’s a responsibility to bring people from a statewide list as well. So Zinnia purpose Ville Psh, supportive services are funded, the people doing referrals are also doing the supportive services is just much tighter on how it’s put together. That project we have 55 units, half of them are going to come from the tenants are coming from that statewide list, half are still from local case conferencing. So we’re still bringing folks on a statewide list to this site, they’re just going to be at Zinnia, which is more properly structured to be able to handle.

Speaker 4 22:40
The big the big reason when I met with the state when they said they moved everything into local case conferencing was because in general, when you look at it, the housing authorities probably putting a nationwide was fully loaded cost is about 120,000 plus the security costs that we’ve had to put in there, which is another mark how much is now

Unknown Speaker 23:08
sorry. Security Security.

Speaker 4 23:15
Yeah, so over 100 grand there. And then on the city side, we’re putting in about at least another 280,000, with the two clinicians that we’re bringing in. And then on top of that, the support that we get from labor force, so we’re over a half a million dollars in support, just to try to manage from the city side, and assist the individuals that are at location. So it was really at that point. One state was like, you know, yeah, I hear it, but they’re putting money in what’s changed your mind. And you know, it’s a big deal, because at the same time, you know, we’ve historically dealt with, it’s not just about the individual, it’s about all the other individuals to it is not in our interest to see situations. situation, hands up spinning multiple tools, and then we’re having to manage that situation. That’s up it’s the end of the day. It’s it’s a about the entire environment into this category attacking to Florida of it, you know, as I talk through all it is, is a lot of times people get focused on the individual question, and we lose sight of that or maybe people that live in the facility and the struggles that they’re having. So I think we’ve tried to take a broader view to balance the individual with the overall living condition. And when necessary, we take the appropriate action which you know, At the end of the day, our goal is to keep people housed, but not at the expense of everyone else. And unfortunately, that happens, and that eviction is on directors and then the long term issues are even more severe.

Speaker 3 25:18
So just to get to that point, these are tenant selection plan. So this is only considered when somebody has been, has applied for tenancy, and we’re going to approve or disapprove, once they’re in this stuff is, is no longer applicable. It’s a different it’s about a housing retention plan and other things. So bottom line Zinnia has a lower barrier to entry. That was a requirement of those doh vouchers, sweets has a higher barrier, because there are federal funding in this in the that site simply does not have that. So I just want to kind of outline the differences between all of them, and how what that really means and operations. When we’re working with all the partners to select people. I’ll also say I have a conversation with Heidi over at the Boulder County she’s doing managing the the local case conferencing list for any on an issue purchase based on the series two. And she is really being very thoughtful about the list for Zinnia. And who met rises to the top of the list for a referral to that she’s thinking about she’s running age data, and she’s trying to make sure that the community that they bring in, can gel as much as you can figure out from there their information that they provide a that’s on paper, you know, but she really was being thoughtful just trying to get I mean, there’s so many on the list that that you could work in a bunch of different ways that she’s generally bringing in similar age group. And it’s generally looking older, I think the average age doesn’t have at least the top candidates, trying to just make sure that it’s it seems like a cohesive community, as much as you’ve been planned for the front end. I was I think gave me some comfort, knowing that they were being very thoughtful about that list.

Unknown Speaker 27:20
That’s on both sides. He

Speaker 3 27:23
Yes, so boulder shelter is officially responsible for the referrals. So they are the first working with HSBC, they’re the first, then we come in second, this is all present as we prepare for this lease of a 55 units, we come in next and do run background checks first, because if they’re not going to pass that it’s no sense in sending them over to MHP. Because MHPS barrier to entry because of the DOH roller solo, but ours is higher. So let’s do ours first. And then only send people to that third step if they’re going to make it through threshold. So we’ve been doing a lot of work, we meet weekly to just go over process and get on the same page about every piece of it, the lease the application, obviously, the tenant selection plan, we’re gonna get an MOU in place. So we’re trying to be as cohesive of a team as we can.

Speaker 1 28:16
What do appeals go? I saw that selection processes that go to the upper level.

Speaker 3 28:25
Representatives from each, but it has to be somebody that wasn’t involved in the original selection. So we we talked about that just last week, but who would that actually be? So who’s going to work on the application side of the referral, and that is going to be reserved for the appeal side?

Unknown Speaker 28:44
We were talking about trying to build?

Speaker 3 28:48
So she’s got data on the people on the local case conferencing list, age, background, where are they? You know, what, what, where they’re from? Yes, General demographics. And she’s based on research out there about you know, when you’re getting your group of people together that are either she has history in those index exiting the prison system, and how you do if you’re doing a like group home that how do you mix that group up to make sure that they can be cohesive. There’s a lot of research behind doing this type of thing. So she was leaning towards groups of people in their 50s or above, because generally, the number of incidences challenges that they have if it’s drug related or something else decreases. It’s not all it’s not gone. Certainly decreases. She’s when you’re bringing in 55 people all together that are exiting homelessness. Trying to Be thoughtful about what people you put in that building together is a different thought process than if you’re doing a scattered site, a single unit here and a single unit there. If you’re bringing 55 people together, there is a thought process involved to try and make that a cohesive community as possible. Is it held?

Speaker 1 30:25
up sorry, yes, there are half of them from MHB and half from over shelter, or

Speaker 3 30:32
is there all the way through boulder shelter, they’re all also going through MHB. But they’re all half of them will come from the Boulder County local case conferencing list and half of them will come from me do HC wireless.

Unknown Speaker 30:50
Previous Yep. When we’re talking about current

Speaker 3 31:01
density, right. This is the, this is the tough part about permanent supportive housing. So first of all, we cannot for under fair housing, we use very specific parameters in a tenant selection plan. And it has to be based on their convictions within the last five years, many might receive tickets for possession within convictions. All of this is only what can show up on a background check. Somebody might be a user, but it’s does not have a background check. And we cannot screen for that before we bring them in. Now, once they’re in, if there are problems related to drugs that can affect the health or safety of the building or the tenants. That’s when we go through a different process. But housing first principles are it’s supposed to be a lower barrier. People are always going to come in, I shouldn’t say every person, but there will always be instances where people are coming in that struggle with substance abuse, struggle with mental health challenges. That is expected. And if but for Psh, we’re good to go. So when you add in the layers of federal funding, and yes, when permanent supportive housing is funded by low income housing tax credits, you have investors that expect the property to perform or else they don’t get their tax credits. And then if that becomes if that snowballs then that could jeopardize the tax credit program, and or turn away investors from wanting to do this. So there’s a fine line once a tenant is in how you handle meth specifically, because that is what affects the investment relationship, the tax credits and the health of the neighbors. So

Unknown Speaker 32:57
if they can’t do nothing important for

Speaker 3 33:01
you. Work that is the challenge of the entire world of housing is what do you do? There’s there is no npsh there is no slam dunk when there’s challenges all over the place, things conflict with each other like investors and high acuity of need people. Sometimes that’s a conflict that doesn’t work when you have somebody that is a meth user, but doesn’t have anywhere to actually use it, because it’s illegal to use it in public. It’s illegal to use it. Well. No offense to use it in our properties,

Speaker 5 33:46
honestly, my my message to folks when we have these discussions, I mean, I’m about protecting the property at risk outside. I mean, but they’re not going to do that they want to be in. So but I usually say that go take your risk outside.

Speaker 3 34:07
I think if somebody could solve that question for us, then the world’s us problems around drug substance abuse when you solve justice, it is so so challenging to walk this line and it’s very easy for the line to get one way or the other when you’re working with people.

Speaker 4 34:30
And part of the challenges is lawsuit, the landlord was held liable for not cleaning up the property and handling medical issues in their unit. And the other people were making the plates and documentation and getting sick landlord laws. So you know that cases out there and while they may have been related to cookina I’m not sure if it was long term use, you know, that’s a different thing that landlords have to be cognizant of in terms of how they’re dealing with individuals,

Unknown Speaker 35:12
because

Speaker 4 35:16
then not only that case has been built, or it has been that was illegal. Yeah, that wasn’t the case, it was the Colorado court seeing it. So the guys already been cast on liability related landlord liability related to that. And unless that case is overturned, I mean, our world is now pretty clear. Insurance? Nope,

Speaker 3 35:48
no such thing as insurance that will cover that for mediation.

Speaker 4 35:52
So the point is, is, if you don’t know about it, you’re not equipped, the case really was broken down on the fact that the mother and the daughter were getting sick, continue to tell the landlord, hey, they’re doing meth, and we’re getting sick and the landlord failed to act. And so then that’s when the liability crept in. And talking to Dan, from New Zealand, employment liability workers comp start sliding in is if you’re employed, and this happened in Michigan,

Unknown Speaker 36:32
or something, where

Speaker 4 36:34
there was, it was thinking nurse practitioner something that office adjacent to units where they were smoking, and that person started having effects related to it. from an employment standpoint, if they tell you that this is going on back then, then that becomes a worker’s comp liability. And also without the same liability if you fail to remedy the issue, that your employees that safety issue. And so, you know, the world, at least in that case, is pretty significant. People are talking about it. But I think people should be paying attention to it. And so for us, you know, anytime in police, when they go in to deal with an issue, and they walk into a place where people are, or whatever it is, they have to file. It’s an exposure report that we use, because then that is connected in our workers job because we have other issues. And so those are things that we need to now start being prideful up on our side staff was going in.

Speaker 5 37:52
And that’s just just literally started going into these houses for years. So now we know there’s documentation that causes health problems, does

Speaker 6 38:06
that notification go to the landlord to property? If you really go into it, let’s say that there was an incident, and you don’t know how it renters were in yet fill out the form for the employee side, but doesn’t go to the landlord. So

Speaker 5 38:20
if you’re working with me, absolutely. But if you’re

Speaker 4 38:24
in the current frame, multifamily housing program, I think the answer is yes, we use as part of the program. If you’re not in the product freeze program, the answer’s no. Because there’s requesters, it

Speaker 5 38:39
officer isn’t required. I mean, if they see it, let’s just say this. If they’re doing their due diligence, I would say yes, you know, they took the time out, they know it’s a rental, a lot of times we go to places we don’t want as a rental. Right. So and that’s not really something like when I go to a call, that’s something I asked because it can take you down different paths, but I’d say generally not.

Speaker 2 39:09
So long. So let me see if I understand this correctly. We cannot check for math at the time that the person applies. We,

Speaker 3 39:18
if there’s a conviction on their record, that may be okay. But

Speaker 2 39:23
if they move in and start using it, then that kind of sense of South Florida. Yes,

Speaker 3 39:27
we don’t have any math testing. There’s no way to confirm whether someone is a user and if they aren’t user, that permanent supportive housing is supposed to accept people that are experienced substance experiencing substance abuse, and then we bring in things like services like recovery cafe, that we are bringing on site to help with that, but there is no stop gap there for being attentive

Speaker 5 39:59
and the likelihood conviction is very well. And now, possession of meth is a misdemeanor. So it’s taken several months.

Speaker 7 40:21
Today, I think it’d be good to 10 person send you the frequently so.

Speaker 3 40:26
So that is we’re talking to element about them, they are speaking to their lawyers about what their liability is, which is something we went through that exercise to like a year ago when we were talking about doing these. So we’re still in talks about that. It’s there the owner, we would love to include that there. But it’s it is Mr.

Speaker 4 40:50
Owner, and we’re pretty proud project manager. So when you’re looking at long term cost, and exposure to housing authority doesn’t necessarily have that onto him, because we’re not going to. So So for us, we can encourage it, because we do know that from a value add, you know, clean up the sake of getting a bath yesterday, what’s the cost of the unit and the operating costs versus just to clean up. And I think our ROI that I figured out 26 years, or something like that, how you can do it. So that’s their call, you know, and that’s the piece that we all have to be cognizant of is that if people started complaining to us, as manager of the property about, hey, somebody’s doing this, to do this, or we’re getting sick, or our obligation is to tell the owner, hey, this is what they’re saying, This is what they need to do a lot of the blog, but then if the owner doesn’t choose to do anything, we have to document it to a tee so that then something else came out of it from the legal standpoint, they’re responsible as well, yeah, it’s a, which is easy enough. We could just say, hey, we move forward, either. Here’s a complaint, here’s our recommended course of action, waiting to hear from you. If they choose not to do it, then we’ve handled our obligation as the manager, we have placed a lot of ability.

Speaker 6 42:32
What kind of obligation though, is there from occupancy perspective? And then there’s two the answer down? Because they have to be like is that? That’s the investor crying?

Unknown Speaker 42:44
We can get the taxman, right.

Speaker 2 42:49
So it’s on village. Village, how are we ensuring that all of the places were remodeling?

Speaker 3 42:58
So we are not, because if we were taking out drywall, we are taking out flooring, windows, cabinets, counters, but we are not removing drywall. So we cannot certify that there’s never been used in that building. So we will not be putting up detectors in those units. We are only going to be putting metal detectors in units that we have certified that they have been cleaned, and we can verify that they are met free before the next person goes in.

Speaker 2 43:32
So that leaves the tenant liable in case you guys don’t

Speaker 3 43:37
know. Yes, yes, really, the attempt is to be more preventative. It’s not to go after people. But if we are able to confirm like, you move into a certified clean unit, and now it’s testing positive, you have a problem.

Speaker 8 43:59
So going back to Zinnia, are we as contracted managers, or just contracted managers are the owners. I think we touched on this a little bit last time they’re talking with security teams about what the animals going to be in bringing things to the attention of a boat or right

Speaker 3 44:19
now just during the construction period, we’re using the same security contractor and that’s the intent going forward because Analy know how it works but we will be using their every intent is to have as much communication between the seasons any as possible. We’re going to have the community managers are going to cover both. So we’ll have Jama and the new assistant Community Manager, which we’re just getting ready to do right now. Okay, good. So offer has been sent. So we’ll be working for through that pre appointment screening for the next week or two. So there’ll be the same community managers same maintenance, same security. The intent is to make it all Right, like a community services, like when we bring recovery Cafe, and it’s gonna be for adult properties, right.

Speaker 4 45:12
So part of it is associated with that is we just signed, signed it now the camera director, because we’ve been waiting on. And so part of it from a security standpoint is cameras that were founded out in the private property security company, the shift from actually controlling it to non Canon cameras, where it should be conversations and what we’re doing but but at the same time, they do a really good job right now. Catching things that we never, were checking. And, and so in many ways, it’s really worth it’s worth the cost that we’re paying. And until she’s so so yes, and cameras will be part of that. I will also say while we’re catching things in the units, you know, as far as I looked at the suites, and just tenant issues over time, they’re becoming more sporadic. The big issue in that location is probably more internet problems, because they’re gonna talk about, it’s more about the location, and the influences to the location, in terms of the activities that we’re trying, people are trying to do and afford. And so that’s where the cameras are going to be so important in helping us manage that. Because I think there’s a lot of really negative influences that are on the periphery are the property that if allowed, and again, interesting after you create the products

Speaker 5 46:57
and the fields of the North this definite issue. Year round, just

Speaker 3 47:04
to different the field, on seems property below south of the ditch, or across the ditch.

Speaker 5 47:11
Both sides. Okay, so let’s just let’s see, what’s really great is the residents call me about it. So you know, and It’s city property. So we can, we can Are you interested?

Speaker 3 47:25
You know, that brings up something that I’ve also been trying to in our relationship building with the team preparing for Zinnia really trying to, there was a level of skepticism about Public Safety’s involvement at the scenes. And what we’ve been trying to convey and get on common ground about is Sarah doesn’t come in and bring bring down the hammer. Sarah has relationships with these residents. They call her on her personal cell phone anyway, yourself. They call her when they are having struggles or concerns are the people that come in for public safety, our court and leader crisis management and substance abuse specialists. There’s this, there’s, there’s potential for Envision of LH a and Public Safety’s relationship as being this hammer. And it is really, really not. And that is something we’re trying to educate people about all the way through, because it is a partnership. And it is for the benefit of those tenants. So I just want to make sure we’ve been trying to make that extremely clear,

Speaker 5 48:44
right. And I’d say 75%, if not 80% of the time, however there we do our best to send cornet. So they’re available.

Speaker 8 49:00
Don’t have any oversight at all, you can put Denver had great murders.

Speaker 9 49:07
And they just put all the people know Tom said, have fun, right? It never ends. Well, there are,

Speaker 3 49:13
you know, frankly, there are stereotypes that in the country that people see when you’re dealing with this type of stuff. And that is not us. So it’s a message for trying to get out there, find common ground, understand what each other are seeing in the day to day has been really key to this whole team building context. So

Speaker 4 49:34
there’s a philosophical difference. And you know, someone really cool. Our core team primarily believes in this when others around this started creating those teams. They engaged us in conversations about, hey, do you want to do this or work together? Obviously, we were further along and you know, it’s actually going to delay us you If you’re gonna slow us down and what we want to do Border Services, the same thing. But what are the key differences in that conversation is really the county, they’re just dispatching the Commission’s and, you know, are pretty clear that I’m not going to just dispatch a position without a police officer. Because we’ve seen too many instances where that could have gone south in a really bad way. Because they needed that police officer there, but he was seriously 60 In terms of violence and other issues. And, you know, so there’s a philosophical difference between power approaching is that seeing multiple body cam videos in multiple videos at once, cord and police are working together. And it’s literally the one that I saw at Silver Creek was really any of us really liking. If you’re a sports fan, it was like a well orchestrated football play, or if you’re dancing, and it was like a well orchestrated dance, because you literally see the movements. And initially the police officers, and they’re trying to just push it to certain areas and all it’s everything appears to be safe. So it should slide forward. And the police officers lie back. And then you saw the conversations occurring. And so it’s different. But yeah, there’s just some core philosophical differences. But no part of them are like, Yeah, we’re gonna do it that we can, we will say the police officer with our core team at all times, just because you have to feel bad. And that’s, that’s some of the challenges that I’m always talking about is just philosophically.

Speaker 1 51:58
Honest, sweet switching from a listing to the local listing, I mean, it was a nice vocally doesn’t go cannot sit any additional risk of having a bill that just operates individuals that are locally tired. Yeah. There’s, there’s always,

Speaker 4 52:20
I think there’s an advantage he was yeah, actually, because bring him to, most of them individuals know, a core team are going to read, or they’re going to act in code, or they’re interacting with, you know, hours. I mean, there’s a connection there that makes it easier to help individuals versus

Unknown Speaker 52:40
somebody a friendship and

Speaker 4 52:42
most of our problems. And I actually, as I’m thinking about this, and Sarah, correct me if I’m wrong, but I think most of the significant challenges that we’ve had that really impacted the entire facility have probably been people who have come in, you have the minus one that we knew about when Jordan didn’t have one. And, and that was the challenge, I think that we saw, I can only think of our buddy is the one on the ground floor. But outside of that, I think most of the significant challenges have been people that have come in with no ties. And I think that’s the hard part of the state doesn’t realize is if you’re just moving people around, and you’re moving them out of the area where they have substances support your parents, unless you’re moving them out, taking them into substance abuse, or rehab, and then locating adjacent with rehab. When you move them out of that world, you’re from a support structure that exists. And I think that’s, that’s Lawson and we’ve even seen through our angel initiative. When we’ve set people there we have many of them actually chosen to stay word. React center is really good stories of people who have worked if they choose to stay there, because they’ve developed that support structure holding on to rehab and don’t want to get far away from it. So mostly taken consideration, if that’s what they want. That’s the point of you have to almost like that’s where I think what we’ve seen with the Angel Network is it works if you get him into a rehab facility and do that first is no they just started the same environment and they just continue in that area. And I think that’s the keys to this, you know That’s when you look at causal links and success stories. We’ve seen a lot in our Angel Network has been working for how many years? Before to starting right after I got here 10 years. So it’s about 10 years and in, you know, you can see it. Yeah, so if somebody is addicted to drugs, they can come into the police department ask for help. The police department will then facilitate placement and a drug rehabilitation facilities. And and yeah, I mean, it’s nice to see it. So yeah, that’s the Angel Network that we have. And that’s kind of some of the information they get that helps us evaluate broader strategies. But that’s a missing piece. That’s kind of why we were so that’s why we were really on getting the recovery cafe to do something at the sweets, at least in my mind as part of it, because you know, that is a significant part of

Speaker 1 56:13
it. Any additional questions on this?

Speaker 3 56:22
We’ll just say this, managing Psh, and all of the community pieces around it has been one of the most challenging things, it’s rewarding as well. And it is, takes a lot of big team to make it happen into it as well. So all right.

Speaker 1 56:43
Number seven, resident quality of life emergency preparedness procedures. Yep. So

Speaker 3 56:49
this one was suggested by arlena. tongs, it was ahead of the main meeting, we hold the emergency procedures for lhg, I did not attach them because they are plentiful. There from 2011, they refer to a contracted property manager that’s responsible for implementing it, it does not have half of our properties because they were built since then. So those are going to leave. Like, for sure, we need to update them. The only thing that was really current was the floor plans for the several buildings that were that were in existence at the time. So those will leave a good amount of work. I think that what we’ll end up doing will certainly update the list of properties included, will pull out anything that is still useful. And then we’ll pull out some best practices from other housing authorities and maybe engage the cities and emergency management team to see what resources they have. I will say we probably will pick this up once we have the regional property manager position filled. So just for capacity, but right now we know that the community managers do do have conversations with the residents, we’ve got the emergency evacuation routes posted and you know, the basics are there on site. And we have brought in, we bring in to member Tracy and Tracy here. We have certainly brought in some resources to do coffee and conversations in the past to talk about I think it was be ready long months, did some initial I might be remembering this incorrectly. Maybe we plan to bring them in, but we can certainly engage them to come and talk to residents. I think during COVID We did talk to residents about you know emergency health and safety and supporting your neighbors during emergencies. But certainly that is not you know the version or permanent use so I would like to hear if there’s any wishes from this board for us to consider when we end up looking at that

Speaker 8 59:09
yes, I am saying this and bringing it up but like Active Shooter stuff have you guys thought about addressing that I just like like at the Art Center I would actually help the police department come on. It was a while ago right and a year ago and just saying what we’d suggest x y and z in the case of this so again, nobody wants to bring it up but I thought it was helpful for you

Speaker 3 59:30
the city does do just the name of it there. Yeah, thank you standard response protocol training at the city. See if they would be able to do a miniature version.

Speaker 2 59:48
What do you do? Is there are there like safe places for people to go in case of a weather emergency like if we were to get it to a NATO or something or

Speaker 3 59:58
shelter in place you Yeah, I think it’s the shelter in place would be educating residents somewhere in their units that we don’t necessarily have. So

Speaker 5 1:00:07
I brought that up in talking conversation, some people like to talk about weather and tornadoes. So we need to address that. That comes up once in a while, talk about.

Unknown Speaker 1:00:20
So I guess what concerns me is, if you’re on the third floor, that takes off the roof or third floor, you’re pretty well known. And yeah, I just wondered if there was some or

Unknown Speaker 1:00:33
none of the rhinos or builders been running

Unknown Speaker 1:00:35
shelter.

Speaker 4 1:00:37
Real part of it is that if you’re in the third floor, I mean, rather than actually thinking about this the other day, the first thing you do is you go to your bathroom. I would say if you’re on the third floor, some of the units you can go to the hallway, but you know, some of the hallways have windows. So it’s a little bit different. And I think we’ll need to work on that a little bit. But you know, the end of the day, I think the safest place for everyone’s probably in their backyard, because it’s an interior wall structure. Six generally, these issues, right, so what people are asking, Do we have a list? Who stays in the rooms revising staying? Present? And prior? The answer’s no, we don’t have a list. And we don’t want to lose you. Because unless people are communicating with us about their current conditions, the list becomes stale, and it can become stale over die. And so it’s easier for us and tell them and this is what Sarah is working on with the shell Goldman is to, you know, if you’re, if you can’t use the stairs, staying in your unit, because we train our firefighters in a situation to go in and first thing in the search. And if you have a list, you’re more apt to not miss out on the rest. And so we just have to stay on the list. We’re gonna check everything. And then we’ll see if we start thinking about other issues. I mean, you know, in terms of, you know, like when we have been flooded out of property in the flood, those are things from the emergency management side, you know, we have a system that we start understanding what’s where, and what do we need to do. So we would very quickly in that flood or something like that, understand we need to get transportation to this location. And in trying to get folks out. So during 2013 You knew what a mobile home was, this was an area that was the first place to lease and everybody started Bellotti was well mobile home in St. Green mobile home park, about evacuations. And then looking at understanding what we need a transportation perspective. So every situation is different. And in terms of safety plans for them, I think it would be what Sarah’s talking to them about what do you do in inclement weather? What do you do with fire, and then everything else is a little bit different in what we tell him. So for example, if we had a train derailment, at first what we communicate for people to do is going to be based on what’s actually in the train. So you know, he could be very well being we’re communicating shelter in place. Because if there’s a chemical and train car that is lighter than air, we don’t want to go out that there’s a chemical that’s heavier than air and we’re gonna be looking at different things based on what that situation

Unknown Speaker 1:03:59
so then if you had an evacuation

Speaker 4 1:04:04
that would actually be done through public safety and and the systems that we have in terms of communicating either the tech system that we have are now with Boulder County, they have the ability to do a geographic emergency alerts on your phone before it starts yelling at you. Similar to what you see on what isn’t Sara so I mean, we that would not be a system we wouldn’t be using our system for public safety systems.

Speaker 5 1:04:39
And Michelle and I went to all the communities last fall and we talked about

Speaker 2 1:04:47
and I know that and you guys are very good and I know people just forget that the minute they walk out of the room, but yeah, you guys you guys are

Speaker 3 1:04:59
trying to take into notes. The other items rested consider looking that up

Speaker 1 1:05:09
on that one so eight le chair report update and operations Occupancy Report

Speaker 8 1:05:19
chat I love chatting to you do you haven’t used it? Okay, so this might be the last time you use this report, I kind of want to change it up because I like it. So we’ll go through documents and workers happy report million two

Speaker 10 1:05:45
which is amazing 77 cleared in the last month.

Speaker 8 1:05:54
It’s a work in progress. Obviously, you know how expensive it is to clean these units and get them turned around. And the one this week’s was due to a recent eviction. We just got that officially labeled as condemned so that you can hire a company to come and clean it out because they left their belongings and nothing practice. So we can’t, we can’t do that eviction.

Speaker 3 1:06:15
That’s right. It’s six clear last month, but we’ve had, yeah.

Speaker 8 1:06:21
So we’re waiting on that. We have to we’re waiting on the quotes. Sarah’s helping me. Because I’ve taken on all of the duties that Lisa had. So I’m very grateful to Sarah for taking over a lot of the math related work. Aspen meadows, we wanted me to unit that’s the one where we contracted with Habitat habitat, to do some of the work in to reduce costs. And so we’re we’re trying to work through how we’re gonna approach that because it’s just drywall, we need cabinets, appliances, and all of that. So that one has sort of fell to the backburner as we’re working on other things, because we have to figure out how to think about

Speaker 2 1:07:02
their own sweet tooth. Are you going to have to go through the steps? You don’t know? Yeah,

Speaker 8 1:07:07
we can’t we haven’t even gotten to test yet. Oh, I think we

Speaker 5 1:07:13
will be isn’t that bad? It’s back? Ah, back is afford it? That’s the highest? I’ve seen them in

Speaker 3 1:07:21
Asia. Yeah, we know. Yeah, I have this specific report from recycle that says what needs to go, right?

Unknown Speaker 1:07:25
We’re getting we shouldn’t actually have the

Speaker 2 1:07:27
bids tomorrow. So it has not affected any of the schedules. We’re gonna do they’re gonna start posting.

Speaker 5 1:07:34
Not that we know. Well, they didn’t test outside of the unit. They usually just testing inside.

Speaker 4 1:07:42
Sometimes it depends, depends on the levels by the door as to whether they go out in the hallway. And so I guess in this case, they didn’t tell us that.

Speaker 3 1:07:55
Let me Let me confirm that real quick. So I think you’d recall on it.

Speaker 2 1:07:59
So this is going to be sort of a cos. And

Unknown Speaker 1:08:04
bathrooms by a paycheck goes by.

Speaker 3 1:08:08
We did test five foot east and west. And the results were point oh five. So minor. 10 foot East West was point oh four, which is below the threshold. So it would just be minor.

Unknown Speaker 1:08:24
So she just didn’t go.

Unknown Speaker 1:08:29
And bathroom. Like Yeah.

Unknown Speaker 1:08:33
You said couldn’t couldn’t handle it.

Speaker 8 1:08:38
We can’t go out, we can’t go into the unit. And usually if we have an eviction and people leave their belongings, we as a team go in with gloves, and plainclothes and clean up the the belongings and put it on her is to consider for 24 hours. That’s what we’re legally allowed to do for the Sheriff’s order. In this case, everything is effective or not. So we are teaching. So we have to hire a company to come and do that and dispose of it and seal it all in balance and dispose of it for your state standards.

Speaker 5 1:09:10
Do we just did a river logo change locks.

Speaker 4 1:09:15
So we’ve had one of these before. And so what we had to do in that case is get apart and then have to go into the pod and put plastic all over it. Then the qualified team goes in and they literally start wrapping all of the furniture and boxes and start placing them and then you have to wait the 24 hours but you have to look and then they come in and they dispose of all that. The situation was a little bit different. The first time we did it so they actually allowed Get some clothes and stuff out there to like the furniture and everything I can go to that. So it’s a different piece. But yeah, we’re not allowed to go in

Speaker 3 1:10:17
you have to replace it. Role of crossover. If it rests on those surfaces and sinks into the surfaces, it’s not necessarily like air through it. It’s more than its revenue covering the surface. So we have not had been recycled, would they come in once and certify that things are cleaned once we read on the work as well. And so they would tell us if the installation was a concern about it, some of it most most

Speaker 4 1:10:56
of what we hear when there’s other humans contaminated, actually, it’s a product of a shared extract system. And so what happens is once he gives him this particular system, then it starts spreading it throughout the house. Sweets does not share HMI systems.

Speaker 3 1:11:15
No improving the whole building. We don’t have that anywhere. They’re all through all four baseboard heat. And so what we have had one time where a resident that did have a meth unit had been visiting the next door neighbor, and we did test down the hall and it tested inside of that person’s doorway. So it’s going with the person

Unknown Speaker 1:11:44
detector system, it’s

Unknown Speaker 1:11:45
not eight units.

Unknown Speaker 1:11:49
So sorry, about the hallway

Speaker 5 1:11:51
down, because we basically we’re getting we’re getting anything from it. So we believe have we’ve had the detector up in the hallway there in a few different locations. So not right.

Speaker 6 1:12:10
Is there anything to be learned about? wherever you’ve been, you know, rearrangements? Or maybe increase number, anything to be taken from that one? We did not.

Speaker 5 1:12:20
Actually, I hadn’t detector next to that unit. And since the eviction is pretty much gone to a level that are not conservative. But it was spiking when, when he was there.

Speaker 4 1:12:36
And they’re so sensitive that if it’s on your person when you walk by, it’ll pick it out. So yeah, I mean, that’s, that’s a unit that no one gave me.

Speaker 6 1:12:48
Well, I’m just wondering if there’s anything to learn about moving forward with the detectors? Like, shouldn’t they be in a different spot? Should there be more of them? Should there be a unit that was positive, right, you know, where it was, and is there to help you identify faster.

Speaker 5 1:13:07
And that’s why we put it there to determine, you know, what we found in the unit, you know, after the it was so this person overdosed on fentanyl. And so that is how we learned that there were meth pipes in the unit. And that is how the addiction started. Knowing that was the we put the detector of he’s still there. Because the mission kind of occurred he didn’t leave at that point. So that’s what we started to really get some data on. But it never really spiked that high. Which was interested in it. It showed about 50 or so which is it like he really walked by he wasn’t using right in front of the detector right in a common space or

Speaker 4 1:14:00
open the door Yeah. So I mean yes, I mean you we could theoretically approach it by putting it in the hallways in there you’re not looking for just a positive return but you’re looking for studies and to see what’s what’s happening but yeah we just order one we’re gonna order stuff and we’re gonna see backwards she had one and

Unknown Speaker 1:14:37
most of you guys yeah, that’s

Speaker 4 1:14:42
pretty Yeah, that’s our goal. That was one thing. So we’re getting ready to start. Take the next step.

Speaker 6 1:14:55
It almost feels like they’re not in the units. You gotta have accountable Yeah,

Speaker 4 1:15:02
Well, here’s the reality from an operational perspective. Met, there’s an issue in terms of units and what everybody talks about, what I’m more scared of, is actually better and worse, secure fit. And all it is for our maintenance staff and property managers when we do inspections and things like that, because that doesn’t take a lot to draw the person. And so I had to reschedule training with all the staff because you can too, every time we see that, see, that’s the scary part.

Speaker 4 1:15:51
Very exposed to and dealing with issues, more akin to what our police department uses on a regular basis, and that somebody knows what keeps you up at night. That’s what keeps me up at night vacation, okay, you can’t control it. And you can drop someone we’ve talked about, probably needs to be.

Speaker 3 1:16:19
So I do want to mention that we’ve had the federal conversation with the Zinio team. And it’s in this draft. But

Unknown Speaker 1:16:31
we’re still talking about it.

Speaker 3 1:16:33
Because this is just boggles my mind a little bit. But Boulder County Public Health has made a statement specific. In regards to our discussion, things aren’t an inflection point isn’t yet that secondary exposure to fentanyl is not high risk. And I just don’t understand what planet we’re living on when you read the news. But also I Googled right away, I Googled touching fentanyl overdose, knowing that we’ve had a police officer go to the hospital for touching in somebody’s purse, unknowingly. People have died. But you Google it, and there are reputable sources, where it is fully one way and fully the other way. And it is infuriating. I don’t know how people are navigating that right now. Because really, if you Google that there are universities that are saying that secondary exposure is not a risk. And maybe that you know, there’s these differences, whether it’s still in pill form, or if it’s in powder form, or if it’s the foil from someone smoking it. It is I was really surprised that we ended up struggling on this issue. We did. Also the it is possible to get a conviction for fentanyl, which is the only way we could really deny in a tenant selection plan. But it’s extraordinarily rare. So it wouldn’t I mean, the chances that it even comes up as a question at this point in the tenant selection stage is low. But that is there’s something wrong. There’s something wrong with the research or what is going on. How are they how is this out there but also, public health agencies are saying it’s not a risk.

Speaker 4 1:18:21
Here’s the problem with it. Sarah can either corroborate it or not, but so I can get some. So you all know undergrad degrees in history. So when I started probing something I started taking the problem of fentanyl is that people can take it and take it into a university setting you evaluate it. So what are you evaluating? and at what time because a obviously the production of fentanyl is produced primarily via the cartels in Mexico and distributed to the north. In China, and there’s an interesting guy that I’ve been listening to a podcast, his name is Mr. Prado. He’s the one that kind of was part of the group that grew up fast and furious, and he’s literally as a reporter gone hand in hand recording fentanyl production facilities. And he talks about how the Chinese are sending fentanyl they’re sending chemists with them to teach people how to make it. But it’s all about what happens in that particular mix. And what they’re putting in and how well it’s mixed. And if you think about it, like if you’re baking at home and you’re putting baking powder and all the other stuff, if you don’t mix it well. You can get really high concentrations of salt, sugar or whatever it is in the mix. That’s what this guy’s saying. And that’s why so many people are dying from this is because you can have a weak batch you can have a strong attitude. And it’s all dependent on what that person did that was making it somewhere else. And so to say secondary exposure is not a detriment. Well, that may be because whatever they were testing, you know, their equal size measurements in a lab versus Red Scarf, the way it works in

Speaker 5 1:20:22
our, in our we know that is that we know there’s a strong batch out there. And when we start like to have like three or four overdoses in a day or week, so we know that there’s strong batch I mean, essentially, killing people to smartphone. Yeah, we use it all the time. And

Unknown Speaker 1:20:46
it saved the residents life.

Unknown Speaker 1:20:48
T shirts. Those carry by phone.

Speaker 3 1:20:55
We have an outside AmeriTrade user. Yeah. So in this case, public, thank you. All

Speaker 8 1:21:00
right. I mean, the person that’s fracturing was also with them partially to escape. And

Speaker 4 1:21:10
so it’s a hard topic. And Sarah’s right, that’s part of like the opioid settlements on the opioid board. One of the things that we’ve we’ve funded and it was a bit of a battle to get it funded was a device that we can have here. So we can download photos, and usually in those situations, and what you’re trying to find is to connect to, when you start seeing multiple overdoses in a short period of time you try to figure out where is this coming from, because it’s a really strong batch that’s made its way into, into certain. So you’re getting more than housing stuff. But I think that’s the difference between us and these other housing authorities is the relationship that we’re having is, I think we’re having a broader view of the world and what we’re coming in with. And Mr. Lee said this, when he was talking to the council about next is, we’re also going to, and this is my philosophy, and I think, for for where our where we are, as an organization is, you can’t avoid these issues. avoidance, just lets the issue continue to percolate. You know, you’ve got to just recognize it, talk about it, deal with it. Because if you don’t do that, we’re gonna wake up one day, and we’re all gonna be sitting here going, there’s no way to handle the situation in your housing units. I mean, if you think about it, think about what would happen if we had to go in and clean 15 units at the streets. In terms of how we’re gonna handle this, the other side of this that I think people are missing is that the community is becoming more aware of this. And we’ve even had residents in the suites that have done our own test, to see you know, what’s happening in their units, is not uncommon to see people who are moving into apartments, get the kids in tests, the apartments are moving, we’re actually seeing people that are purchasing properties doing the same thing. And so you can’t turn a blind eye to this because we know that people are educated and you know, you can go on Amazon and get a really good test. And we’ll tell you what the numbers are, but we’ve used it and we’ve now been able to correspond that to what we think the numbers going to be on the test. And so the pressures are also outward in terms of people living people who are moving as well but we can’t afford to have these units. And that’s I think, what’s getting lost in the conversation. challenge many building materials. Yes.

Unknown Speaker 1:24:21
That are more resistant to metal, like surfaces

Speaker 5 1:24:24
that don’t absorb force.

Speaker 4 1:24:29
If it were cheap enough, we talked about if you take the drywall you put stainless steel on the drywall and then you textured the stainless steel where it looks like drywall. Man, all you would have to do is literally scrape the texts are often incorrect, but you just can’t afford to do that. That’s the solution or cabinets that are epoxy. You can just If it’s an epoxy countertop, epoxy doesn’t absorb it so you can clean the parts. So those are the things that you know that they’re causes

Speaker 8 1:25:16
onto the non math units. So we have some beacons that every property you know, see where they are looking at the suites, we have seven, but the majority of them at HP. So we’re waiting on an HP to give us clients, Briar wood, we’ve got our core units that are vacant, and we’re considered weightless now with dynamic applications and processes, a lot of vehicle transfers and some of the properties. So once that person transfers, their unit will be ready. But it’s getting better

Speaker 1 1:25:53
village I mean, are we not leaving those units out? To learn? Yeah, we are.

Speaker 3 1:25:56
So now the as the units clear they’re opened up for are available for lease, but we’re not doing it until we are going to do this one.

Speaker 8 1:26:09
So this is 3678.

Speaker 8 1:26:20
We don’t have any current we have one that went to court, they signed a stipulation. So they have until the end of this month do about it that’s that’s the only one that we’re waiting. Because judgment. So they don’t prefer the replica.

Speaker 8 1:26:43
And that was a unique situation. For things to try to work on getting people resources first, this one was a project based voucher, where the family was not in the right size unit and was no longer qualified for the project itself. And it had been over the years 80 days of no happiness. And we wanted to renew

Unknown Speaker 1:27:16
it would get paid. Well, that’s all a question of is it worth the administrative work.

Speaker 8 1:27:30
And then for property updates. First one, some of you may be aware of us. But Lisa resigned from her position as regional property manager. We appreciate all the time. And as they’re started her role. In the meantime, I’ve picked up a lot of for duties. Some of them are just sitting there and bitterly. But that’s, that’s taking up a lot of time. And it’s opened my eyes to a lot of things that we need to look for, you know, going forward, our right sizing the job description and the duties and what can we just do to to shift anytime someone leaves? It’s a great opportunity to talk to the entire organization and see what works, what doesn’t what’s needed. And where can we shift. Listen, yeah, right, your job description. Yep. I’ve had meetings with all of our teams, the only person who I need to meet with senior services. And then we’ll probably talk about it today at our staff meeting. And then get that up and running and then open until failed. I don’t want to hire someone just to hire someone that or hire someone that’s great for the job. I’m not Meals on Wheels came to the properties and may not at a coffee have conversations. They just have their own little pop up event where they bought food that people signed up Saturday for people with disabilities attended our June copy are going to attend a couple Jean coffee conversations that they missed in May when we were short staffed and just had to cancel cultivates coming to all of our pocket conversations this month to this isn’t on here, but we’re going to have the security team come and do presentation just introduce themselves with Team MCs. This was week since they’re there now all the time because they’re dedicated officers and visualization when it gets comfortable, you know to learn and have recognized them ask questions. I’ve gotten a lot of questions about are they armed? Because they carry a taser that looks like a gun but it’s not enough. It’s just a taser. So things like that help people feel more comfortable. We have a landscaping company but they’re completely behind on our sprinkler activation. So we’ve had a lot of complaints at the properties about dead grass, yellowing grass and concerns about the gardens and we’re working on it as best we can. We have them scheduled to come to I forget what it’s called but there’s like some lockout on us. backflows for One thing that Spring Creek, I think it didn’t get some point it didn’t get an inspection and so that the city locked it. So we have someone coming out from our contractor to come get that done. And then we’re hand watering in the meantime, which is extra work. But it’s it’s cheaper to do that than to buy new sound.

Speaker 4 1:30:25
Quality or just center teams and include me because I think they just brought something where they can have their contractor come out and do it. And we’re not waiting.

Unknown Speaker 1:30:37
Coming into like the 15th. Yeah,

Unknown Speaker 1:30:39
so call her and then work with her and getting that resolved. I

Speaker 8 1:30:48
think the new company just got overwhelmed. And mother didn’t have enough staff. But it’s like too late to cancel a contract to get to see behind all the other clients.

Speaker 5 1:30:57
So pushing does this. This is because this company come in turn on the sprinklers,

Speaker 8 1:31:04
they are at some properties. They have done an analysis and some of them that there’s some repairs needed to the system. So working through the budget, Kendra and I and Patrick are working on the budgets because we have savings with this contractor. So we can actually pay for that repairs. solution to get that cleared and get them out there. And I think it’s just following Spring Creek where the grass is really suffering,

Unknown Speaker 1:31:28
no issues. Religious just

Speaker 8 1:31:37
relaxed. The flower bed in that little brick structure Ltda. But we are learning. We have irrigation really in the irrigation. They do that. Yeah, they do that. But we have to get the water to them. So we did Patrick’s been working on that in the absence of our contractor.

Unknown Speaker 1:31:57
The lockouts related to the backflow. She’s just similar jobs around the house. And I think once you’ve tested

Speaker 8 1:32:10
they’ll come and they’ll do it right then and there. So dedicated security to suites, property staff and Sarah and I received the reports every day. And then our team, our coordinating team worked very closely with the security team, Aspen Meadows summer are assisting community managers and taking care of those two properties, while we look for a new community and the jury think that that’s getting posted today internally to see if we have anyone who’s interested. And we’re working on the next steps for flooring and a MSA. While we got samples last week that we’re reviewing,

Speaker 3 1:32:48
we’re waiting for proposal from the general contractor and flooring. They’re attempting to provide a proposal outside of insurance in the election. So we’ll see what that looks like.

Unknown Speaker 1:33:03
So far, and

Speaker 3 1:33:06
it’s it’s a it’s a mix. So we wouldn’t be pulling this as the proposal so far. But we have no idea of where we’re waiting to see what the actual where the dollars sit with it. But remove and pull up and then re glue down in a standard installation, the flooring that we have in certain areas. And then in some areas, we would move to carpet tiles. And in some areas like the ukfast units Kitchen and Bath and hallway that high traffic area. That’s the sample we got for a heavy duty. It’s a sheet vinyl, but it is is rated for heavy wheel use and it looks pretty great. So we’re working with them. Right now to figure all that out. See what that will look like when it comes in home.

Speaker 8 1:33:58
Firewood I put in a picture so you guys can see these beautiful sets of partners that were installed. And this is part of our our voluntary compliance agreement. And then like I said, all the units been remediated and are ready to lease the village on Main or base for about two innovations. They’re actively working on Fall River in Spring Creek we have our new team John and see is the new maintenance time and are working together to get the kind of we have six vacancies between those two properties because we after Greg left and we didn’t have a dedicated maintenance staff, those were not prioritized properly for that. So now they’re getting those ready to go. Hearthstone Advisory Committee updates and then Zinnia tenant selection is underway in Boulder shelter for the homeless invasion alley che Molly already talked about where he needs to go to work on building Construction completion is expected in September or early October. We set up a new that’s following a very aggressive schedule. So we’ve already

Speaker 3 1:35:09
been the tenant flexion started last week, that would be at five tenants per week, Scott’s

Speaker 8 1:35:17
Chrisman to your grand opening celebration last week, which was attended by ChampVA. Division of Housing, RBC, LH, a the city and NGO partners as well. So Markham and automation are like, we’ve got a community manager position. As I mentioned in turnover Eskimos, here, they’ve had two assistant manager positions I sent that conditional offers when we were starting to see. And then the regional property manager position that we’ll be reviewing and hopefully getting posted sometime sometime.

Speaker 5 1:36:01
Pretty much touched on the cameras, we finally, I’m actually meeting with a gentleman this next week, he’s actually regarding all things, we haven’t even covered that. And it’s a great, it’s actually a team that they’re going to hold on. So we’ll be working with them closely. To show them that the type of piece or ordering, we’re going to use some person in the bathroom, some dressed up, pick and choose where we want to put them. I think the big thing for me right now we are needing to get feedback. So the more that we lead with, is actually local vocalist, our bands, they sold out to a company in California. And since we’ve, since that happened, we’re beginning to see things not popping up at all.

Unknown Speaker 1:37:00
And then we

Speaker 5 1:37:01
realized that after I got it, it’s never it was never really brought to me until maybe some flags were raised to kind of do my back end work that right now, since Lisa’s left. I’m working on that Diane is running through the company that we have right now. We’re we’re doing our best to do the screening. So needless to say, doing my diligence and finding a good background companies provide all of the things we need. And you’re faced with a lot of times I’m seeing that people are landlords, property owners paying for these, these backgrounds, and they’re not finding anything and a lot of that’s due to state law. Many states will release information, check that it’s an online company, check that out to check nationwide. And they’re not they’re not actually doing it because you have to go to those municipalities to get the information because of Arizona, Texas, California, Colorado, releasing information. So I have a two week deadline, actually every week to find a good company. So I’ve been doing my research and so I’m continuing to get that going. So far as Resident issues. You know, a few like we’ve talked about before a few of them teach residents talk to me about you know, some of the House votes on the property really working with security and some of the resident issues that will receive it this week. So other than that, I mean our senior properties, very, very quiet havens been quiet. So that’s good.

Unknown Speaker 1:38:51
It’s from

Unknown Speaker 1:38:58
right, anybody any other business

Unknown Speaker 1:39:04
was adjourned at 1040. Thank you, everyone.

Unknown Speaker 1:39:06
Thank you

Transcribed by https://otter.ai